Capacities Release Notes

Audio recording and transcription

Voice capture is a powerful tool and now it's built into Capacities. Start an Audio recording on desktop via New > Audio or click the microphone icon in the daily note, or use a widget or the mobile app. This is great for meetings, voice notes or ideation. On the desktop app you can capture system audio, and on mobile recording keeps running in the background, so you can keep working while it records. Each recording is saved directly to Capacities as an audio object so it's alongside the rest of your work.

When you have your recording, you can click Analyze to transcribe it. You get the spoken words as text, plus a summary. The transcript and summary are searchable.

This feature is available in early access for Capacities Believer. Transcription and summaries need AI turned on in Settings. If you would like to see how much of your AI budget the analysis uses, you can do this in Settings > AI Assistant. After the Early Access period, it will be a part of the Pro plan.

A calmer desktop UI

We reworked most of the desktop app experience. It should look familiar, but the layout and orientation within the app are now unified: cleaner, calmer, and more consistent.

• Pages, type views, the calendar, media, settings, and AI chat now share a unified layout. Actions sit in a row at the top and the bottom of the window. When a pane is narrow, extra controls fold instead of stacking.
• Font sizes are more consistent, so the app is easier to read for long sessions.
• On a page, backlinks, related content, and mentions sit in tabs at the bottom now. Click the open tab again to hide them.
• The calendar Daily view has tabs for each section, plus an All tab that shows them together.
• You can right-click an object for the same actions as the three-dot menu.
• Media split panes are simplified and cleaner.
• All data views now have a consistent pill strip of data view options, always at the top right above the view. It has improved responsive design on small screens and stays consistent across different data views and places.
• Focus mode got an update as well. It is in the space overview footer and easier to use.

There are many more details that have been made nicer and more consistent.

Professional PDF export

With this update we're also introducing the new export options for PDF. It's still experimental but the vision is to give you access to perfectly typeset PDF documents. You can export a page as a PDF that looks like a document you would send to someone, not like a screenshot of the app. While the existing export is closer to the overall design of Capacities, the new options are aiming for perfect readability, printing, and document-like layout.

Choose a style when you export:

• Notes keeps the look of the page, including colors and embeds.
• Essay is a single-column layout for reading and sharing.
• Academic is a compact two-column layout with numbered headings. It is a layout, not a journal or citation format.

The new export options are part of Capacities Pro and Believer.

PDF annotations and analysis for Pro

PDF annotations, snapshots, analysis, and reader view are out of the Believer beta. Capacities Pro (and Believer) users can highlight passages, capture snapshots, and analyze PDFs on desktop. Analysis and reader view need AI turned on in Settings.

Thank you to all Believers who tested these features and shared feedback!

Read the docs for details.

A big update to AI chats

We're constantly improving the overall behavior of the AI chat in Capacities. Any feedback is welcome on our feedback board. Here's what's new:

• Long chats can apply tool calls and edits without asking every time. Turn on Auto-approve in the chat. Turn it off when you want to review each change.
• On desktop, long chats have a message navigator, so you can jump to an earlier message without scrolling the whole thread.
• If you have a calendar integration active in your space, AI chats can look up, create, and delete calendar events.
• You can attach files and block references to a chat.
• A new AI menu sits in the top right next to the object menu. It unifies all AI actions across object types, so you can launch a chat, analyze, fill properties, and more from one place.

Full editing capabilities via AI chat connectors (MCP)

With the new update, you can now use external AI chat connectors like OpenAI or Claude to edit objects and blocks in Capacities. The recently released version history feature allows you to revert to previous states later on if you do want to undo changes the AI made to your notes.

Any feedback on the overall experience is welcome on our feedback board.

Bulk editing of properties

Long overdue, but we're finally introducing bulk editing of properties! Select several objects and choose Edit property. Change the properties they share in one pass.

If they are the same type, you can edit text, numbers, checkboxes, icons, dates, labels, links, tags, aliases, and collections. If there are mixed types, you can still edit title, description, icon, aliases, and tags.

Bulk editing allows you to streamline manual work that required a lot of clicks and manual steps before.

Merge tags

You can merge one tag into another. Open a tag and choose Merge into tag. Pick the tag you want to keep. Every use of the current tag moves there.

If you have ended up with two tags for the same idea, keep one. You do not have to retag each object yourself.

Reviewing daily notes

At the core of sustainable personal systems are easy, repeatable habits. Capture is a cornerstone habit in knowledge management, and our recent mobile updates, including widgets, make that much easier.

To get the most out of what you capture, it helps to review regularly. In Capacities, that often means reviewing your daily note. The new Reviewed checkbox makes it easy to mark a day as done. Reviewed days show a green dot in the mini calendar, so you can see your progress at a glance.

Your Daily Notes dashboard also has a built-in Unreviewed section for days that still need attention. If you do not want this workflow, turn it off in Daily Note settings.

Improved Object Studio

From talking with Capacities users over the years, we've learned that many people share a core set of object types, and use them in similar ways. So we put together an out-of-the-box setup. These types come with connected properties and built-in queries that answer common questions. The idea is simple: open Capacities and get started right away. It shows what the product can do, while covering the use cases we know people love Capacities for.

This is the default for new signups. Existing users can create a new space and choose Basic Setup. You can still customize everything. It is just a head start!

We also added new templates to the object studio. Browse the gallery, pick what you need, and add them to your space, each with useful queries included, intended to support good habits.

✨ Improvements

Sort and filter from table headers

In a table view, you can now sort and filter from the column header. Simply click on the header and select the option. It will be applied to the current view. Not all filter options are available, more complex ones need to be added from the filter menu.

Object Studio and types

• Object Studio is a gallery of types. Select one or more, then add them to your space. Each type comes with queries. You can still create a blank type from Create your own.
• When you create a space, you can start with a basic setup (people, meetings, projects, and books) or a blank space.
• Basic types use gray instead of blue. Change the color in the object type settings.
• When you add a Person type, you can pick Colleague as a category, and you can pick more than one category. The category shows on small cards.
• Type overview headers can show a collections row.
• Objects inside a page: each type heading shows how many objects it has. Click the heading to collapse that type.

Date variables for object templates

• Date properties on templates can use Day of creation, Week of creation, Month of creation, or Year of creation. If you create from the calendar, Day of creation uses that calendar day.

Cards, embeds, and views

• From the @images picker, you can insert several images at once.
• You can sort groups by size.
• Empty groups in a table view have New object, so you can add a row without leaving the group.

Sharing and settings

• Select several objects and choose Add public read access or Remove public read access from Edit property.

Tasks

We're introducing On hold as a new category for task statuses. If you move a status like "Requires answer", or "Waiting for response", to this category, it will no longer be treated as in progress in your calendar.

Templates

• Day is now in the template gallery, next to Week and Month.
• Label property menus open below the cell, so they stay easier to read.

Search

• When you pick an object type, singular and plural both match. Search for "people" and you still find Person.

Notifications

• If a reminder or push setup fails, the toast says what went wrong, and you can copy the details.

Settings and offline

• Open on app start is a per-space setting on this device. It does not sync to your other devices, so each space can have its own start.
• Settings has a Built in Europe footer where you can open diagnostics, copy details, and reload the app.
• Calendar integration settings and your account profile cache in the background, so they still load when you are offline.

AI writes

• When AI chat writes properties, unmatched keys are shown instead of failing quietly. An empty write no longer wipes a title.

🐛 Fixes

AI chat

• Auto-approve waits until the assistant finishes its reply before it applies changes, and follow-up edits keep the right blocks.
• Approving a query in chat no longer blanks the chat.
• Chats that used to stop mid-reply now finish.
• Calendar event times from chat use your local time, not UTC.

Login and startup

• On iPhone, you can paste a login code and use Password AutoFill again.
• After a correct code, the spinner stays until the app continues, so the boxes do not flash back.
• The login check recovers when it fails once and waits longer before giving up, so you get stuck on login less often.
• If the app cannot reach the server, Restart and Log out show on that screen.

Sync

• If your device storage is full, the dialog explains what happened and names the Required only setting, so you know how to free space.
• Change-history polls no longer pile up. If one times out, you see that instead of a hang.
• Loading updates are less likely to get stuck or miss a change.

Tasks

• When a recurring task completes, it returns to the first Not Started status if it had one, instead of always jumping to Open.
• Excuse names the overdue occurrence you are skipping, not the catch-up date.
• Deletes on a recurring task stay after sync, and recurring dates merge correctly when the task comes back from the server.
• Custom task statuses save correctly, and completing a repeating task no longer marks it done twice.
• On a page, task sections are in a clearer order and the Tasks tab shows progress again.
• If you customized GTD statuses, Waiting For stays where you put it.

Calendar

• On desktop, table and kanban on a day fill the pane instead of shrinking to a thin strip. Tasks and Created-on-day tabs fill the leftover space, and All-tab sections stay a usable height.
• Daily view tabs stay on the tab you picked.
• Shift-click on a day sets the range end again, even when range mode is off.

Tables

• On desktop, kanban columns fill the pane when the view is stretched, and the horizontal scrollbar stays at the bottom.
• Cmd-Enter in a table no longer inserts a row both above and below.

Editor

• You can extend a block selection across code and math blocks.
• After you close the command palette or a picker, block shortcuts like delete, indent, move, and undo keep working.
• Inline math is easier to type around. After you insert a formula, you can keep typing next to it.
• If a move or paste fails, the original blocks stay put instead of being deleted first.

Cards, lists, and covers

• Long titles stay inside small cards, even when the title is one long word.
• Gallery image previews on small cards sit in the vertical center again.
• The object menu on a small card is larger and easier to hit, and in a list it stays inside the row.
• Alias chips on a type overview have their height back.
• Wide page covers no longer collapse in a scroll pane, sidebar covers use the full column width, and contained covers on small cards stay rounded.

Data views and dashboards

• Saved query views no longer show a title search, which those queries do not support.
• Kanban backlink groups no longer overlap the button below them.
• Query embed titles keep their size when you collapse the embed.
• Dashboard tabs keep the order you set, including Overview, and the add-tab plus stays after the last tab. You can rename tabs again, including on a phone.
• Recently opened still works when some recent ids are gone.

Menus and navigation

• On desktop, Edit property is no longer in the single-object menu, where it opened bulk edit by mistake. Multi-select from the editor is unchanged.
• Long Change type and Pin to sidebar lists scroll instead of running off the screen.
• Deleted objects drop off the pinned section after the space loads.

Sharing

• If every selected object already has public read access, or none do, you get a toast instead of a silent no-op.
• The Shared overview no longer lists dates as rows.

Tags and graph

• Tag pages always show the Tasks tab, including on iPhone, and tag chips on the object header load on a phone.
• Tags and objects without a title show Untitled in the graph.

Mobile

• On iPhone, requests are more reliable, so the app reaches the server more often.
• On Android, the page goes back to full height when the keyboard hides.
• Analyze and AI actions are back in the object menu on a phone.

Integrations and reader

• Readwise syncs tags again, and Kobo covers come through. Synced from Readwise opens from an embed, not only from the object page.
• Hashtags from external AI chat connectors resolve to tags you already have.

Settings and app chrome

• The Settings section title no longer duplicates as you scroll, and the old Classic payment-update link is gone.
• Find in page sits in the window chrome. A leftover loop that could freeze the app is gone. On web desktop, swipe-back carets no longer show.

Original source

Highlights

PDF reader view, analysis, and annotations
Believer
Highlight passages and capture snapshots as a Believer; analyze PDFs and read them page by page with AI.

Version History
Pro
Preview an earlier version, then restore it when you need to.

Apple and CalDAV calendars
Pro
See Apple Calendar and CalDAV events in Capacities, plan your week, and turn meetings into notes.

AI image generation
Pro
Type /image or add a cover image, then generate and insert it into your space.

See these changes in our new release video!

PDF Annotations & Snapshots

PDFs just got more useful! PDF annotations and snapshots are now available in Beta for Capacities Believers.
Select text in the PDF viewer to highlight it, pick a color, and add a note. Passages with notes show a small icon; hover for a preview, or jump back to the place in the PDF.
On desktop, you can also capture a snapshot of an area and drop it into your notes. You can scroll to the position of the images to dive back into its surrounding context.

PDF Analysis and reader view

Believers with AI enabled can also analyze documents and read them in a page-by-page reader view.
Click Analyze to extract the full text, a short summary, and keywords. Analysis can also suggest a title, a description, a document type, and a topic. Those are added to the PDF's properties so you can filter and query PDFs the same way you already do with images and weblinks.
Open any analyzed PDF to switch between tabs:

• PDF: The viewer, with search, highlights, and a dark-mode toggle of its own.
• Reader: Extracted text, split by page, so long documents are readable without fighting the original layout.
• Summary: The overview plus keywords after you run analysis.

Highlights stay in sync between the PDF viewer and reader view. After analysis, press Cmd+F (Ctrl+F on Windows) to search inside the PDF. Full-text search can also find a PDF by the words inside it, and opening one from search can land you on the matching page.
This is a beta release for all Believer users. Analysis and reader view require AI to be turned on in Settings. We'll keep refining it, and a rollout to Pro is next.
Read the docs for details.

Version History

You can browse and restore earlier versions of a page, task, or file. Open the object menu and choose Version History.
Each version lists how many filled properties and blocks it had. Preview a version, then restore it if needed. New versions appear every 15 minutes after the object has been edited. Capacities keeps up to 50 versions per object, after that limit is reached the oldest version will be removed every time a new version is added. Each version is saved for 30 days.
This is a feature of the paid plans. If you are on the Capacities Basic plan, you can set up automated exports several times a day.
Read the docs for details.

More calendar apps

The calendar is already a central part of Capacities, and the calendar integrations that power planning and meeting notes now work with more of the apps you already use.
Connect Apple Calendar, Nextcloud, Fastmail, and other CalDAV calendars on top of Google and Microsoft. Open Settings → Calendar Integrations. You need Capacities Pro or Believer, or an active trial.
Read the docs for details.

AI image generation

You can now generate images inside Capacities. It's a great way to add a project cover or a simple illustration that fits a note, all from within Capacities.
Start with /image in a note, or add a cover image to a page or object. Open the Generate tab, describe what you want, and pick an aspect ratio and style. Choose a result to insert it into your space.
You need Capacities Pro or Believer (or an active trial), and AI turned on in Settings.

✨ Improvements

Properties

• Long property names in pickers are no longer cut off.
• Empty table cells show the property's description when one is set, instead of Empty.

AI

• The AI budget breakdown in Settings still shows after your budget is used up.

Media

• On desktop, the analysis button stays visible so you can discover it, with a Pro prompt if you need to upgrade.

🐛 Fixes

Calendar and cards

• Numbers on small cards show again after the recent layout change.

Editor and views

• Empty status and label columns stay visible on Kanban.
• On phone, customize the text edit bar by tapping the slider at the end of the tools.

AI, import, and devices

• Changing the space on a chat connector is more reliable, and disconnect errors are clearer.
• The property picker in bulk import scrolls when the list is long.

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Original source

Today we're introducing Capacities Pro+ and Believer+: optional add-ons for a much larger monthly AI budget.

If you lean on AI for research and day-to-day workflows, Plus gives you a much larger monthly budget, with top-ups (including auto top-up) when you want to keep going. It's entirely optional. Your Pro or Believer plan price and features stay the same, and nothing changes unless you opt in.

As part of this release, every Pro and Believer subscription also gets a larger AI budget, now monthly instead of daily, so a busy research day has more room. Pro remains a great fit for light daily use and occasional media. And when you want to go further: Plus is finally here.

Plus is for heavier AI use. You get a much larger monthly AI budget; if that runs out, you can top up in the app. For current Plus and top-up prices, see the pricing page.

What Plus adds. All AI workflows and all models in the picker stay available on Pro and Believer. Plus adds a much larger monthly budget and top-ups when you need more. For the AI included with Pro, we keep improving efficiency with cheaper models and smarter routing so everyday use goes further. Serious daily AI (long chats, research, lots of media) needs substantially more tokens. That's what Plus is for.

Pass-through pricing. What you pay, minus transaction fees, is passed through as AI budget.

To learn how budget and top-ups work in detail, see our subscriptions docs. To learn more about the thinking behind Plus, read Why we are introducing Pro+.

How much more budget is that? Plus is a pass-through of what you pay (minus transaction fees), so it's a different scale from the everyday Pro and Believer budget. Pro is sized for light daily use and occasional media; if you analyze media or chat heavily most days, expect to need Plus. If you still run out on Plus, top-ups (one-time or auto) remove the ceiling. You need Plus to buy top-ups.

For concrete examples of what a Plus budget typically covers (media analysis, OCR, chat), see What a Plus budget covers in practice. Manage Plus and top-ups in Settings > Subscription & Billing, and check remaining budget in Settings > AI Assistant.

New models for everyone on Pro. We've also added recent models from OpenAI, Anthropic, Google, and xAI for every Pro and Believer subscriber, including subscribers without Plus. More expensive models simply use budget faster.

Bring your own key is discontinued. Use MCP instead. Bring your own API key (BYOK) is removed from AI settings with this release.

BYOK can't support our media features: providers handle images, audio, PDFs, and related inputs differently, so we can't run one optimized media pipeline behind arbitrary keys. Capacities AI also runs algorithms around the models that a raw provider key can't cover. Keeping BYOK would have frozen those capabilities or split the product into two unequally capable modes.

The replacement is AI Chat Connectors (MCP). Instead of pasting a key into Capacities, you connect Capacities into the AI setup you already use (Claude, ChatGPT, Cursor, local models, and more). You keep your own models and tooling, and you get a deeper integration than BYOK: search and read your space, create and update objects, append content, and work with media through the connector.

We're actively developing MCP further: stronger retrieval and better editing, plus more ways for an external agent to work inside your space. Stay tuned for updates.

If you used BYOK, set up an AI Chat Connector now to use Capacities through your preferred client or local models.

For details on discontinuing BYOK, read Why we are introducing Pro+.

What's next for Capacities AI. AI in Capacities will keep getting more capable, and Pro+ is how we fund that sustainably. We'd love to hear your ideas on the feedback board.

A quieter Focus Mode

On desktop, Focus Mode now zooms the page into a quieter writing space. A small island at the bottom left keeps Focus and an optional timer within reach, along with page navigation, so the rest of the interface can step aside.

You can start a focus timer from 5 to 60 minutes. The last duration you picked is remembered. When time is up, a short chime plays and a completion card stays until you continue. Entering and leaving Focus Mode also plays a short sound cue.

✨ Improvements

Mobile

• On phone, the calendar remembers the last tab you had open, so Daily Note and Tasks (or Timeline) come back as you left them.
• Adding or editing a custom property on phone is clearer: type badges sit on their own row, and picking a type opens the name field.
• Empty properties on a page can be edited on phone. Taps work more reliably on Android for text, tags, checkboxes, and related items.
• The faster share sheet now works on iPad as well as iPhone and Android. Sharing to Capacities on Android is more reliable, including from home screen widgets.
• Home screen widgets keep the right date and process queued items more reliably.
• Graph view on phone has a floating toolbar above the tab bar, with icon-only hops and a canvas that uses the full screen.
• Re-tap Home to open the space picker. Re-tap Tasks to create a new task (same as long-press).
• Search and Find focus the search box first so the keyboard comes up sooner.
• Collections and data views share a smoother phone scroll surface.
• The iOS app uses the new Capacities icon.

AI

• Chat asks before an edited message rewinds the thread, so later replies are not removed by accident.
• Chat can look at your existing tags and collections when it helps you organize.
• The assistant can generate a query to gather matching objects, and it can pull results from query objects you already have.
• Creating or appending to an object, and updating its properties, shows a preview when the assistant asks for approval, with a compact Generate / Deny / Approve bar.
• On desktop, you can edit a sent message by clicking the bubble.
• Settings show how your AI budget is split across chat and analysis, plus autofill and other features. The breakdown hides once the budget is used up.

Tasks and calendar

• Rescheduling a repeating task with Today or Tomorrow, or with a date in the title, keeps its completion history. After the first logged occurrence, you are asked before recurrence is removed, including on phone.
• Object pages show a progress ring on the Tasks tab when there are included tasks or to-dos.
• Typing "next week" or "next month" when scheduling a task now means the upcoming Monday or the 1st of the month, matching the date picker.
• Creating from a calendar event or a date keeps template titles and fills {date:…} for that day.

Object types, properties, and cards

• Empty properties now say Empty on pages and cards, instead of the property name. Long descriptions on cards end with an ellipsis.
• Unchecked checkboxes are treated as a value, not as empty.
• Empty image and preview slots keep their space so cards line up in the gallery.
• You can show URL properties when customizing small cards.
• The note-body property is now called Content. Adding a second content property asks for confirmation so you are less likely to create duplicate note bodies.
• System properties (except the title) now have a settings page for visibility and delete.
• Renaming a property waits until you finish editing the name, so typing feels snappier.
• The main button on a tag page says Add instead of New.

Export and import

• The export menu matches the import menu, with clearer option cards and an All properties toggle so you can show or hide every property at once. Page content stays separate.
• If media isn't downloaded to this device, export explains why it can't be included and how to change that.
• Full space export is more reliable, with clearer errors if something goes wrong.
• Changing the schedule time for an automated export now works even when a retry is already queued.

Workspace and desktop

• If an object is already pinned to a workspace section, its menu includes Remove from this section.
• Drag pins and object types between Overview sidebar sections.
• Choose a specific object to open when the app starts (per space). If that object is unavailable, we fall back to the last opened page.
• The macOS app icon now has a dark-mode version. On macOS, the dark-mode icon background matches the system.
• Videos in the in-app browser can go fullscreen.
• Images load faster and more smoothly, especially when they're already on your device.
• Date picker rows for Include Time and End Date, plus Repeat, are aligned and easier to scan. The old All day toggle is now Include Time.

Editor, tables, presentations, and files

• Tables stay smoother while you scroll and when data updates in the background.
• Typing and editing in code blocks feels faster, especially in long notes.
• Adding a property feels snappier when you type the name.
• PDFs stay smoother while you scroll and zoom. Pinch-zooming a PDF on phone or tablet no longer leaves blank pages or reloads the app.
• Pages you embed in a presentation now expand into the deck with their titles, instead of staying as cards.
• Toggle lists in a presentation start in the same open or closed state as the note. You can flip them while presenting without changing the original.

🐛 Fixes

Mobile

• The keyboard stays open while you edit object type properties on Android, and it behaves more reliably in the app and the share sheet.
• Menus and sheets size to their contents more accurately.
• Long-press to customize the editing toolbar works again on iPhone.
• You can select deleted media and blocks again on phone.
• Clearing a due date on phone stays cleared (no accidental "today" after closing the picker).
• Create and Link menus filter correctly while typing with Android suggestions.
• Tag emojis no longer clip on mobile. Task spacing and priority toggles render correctly.
• Widget and shortcut deep links no longer re-trigger in a loop after the app remounts. They also dismiss the share sheet so the destination is visible.
• Custom URL schemes with digits (for example MarginNote-style deep links) open on click.
• Index Card pages on small screens keep their properties instead of hiding them.

Tasks

• Embedded and linked tasks are no longer counted twice in task and to-do progress.
• Habit completion rate and streak include days you skipped over, so they match the heatmap.
• Completing a recurring task no longer leaves it stuck as Done without a completion entry.
• Typing @ in a title only creates a link on tasks. Other object titles still support # tags, and no longer create hidden backlinks.
• Tags on embedded tasks no longer show twice.

Editor, properties, and tables

• Empty properties on pages share a calmer, consistent empty style. The properties sidebar no longer sits too close to the top of the panel.
• The formatting bar in text properties stays with the property you're editing, and clicking the property no longer steals the cursor.
• Mention and slash menus stay open when you edit in a side panel or preview.
• You can add labels and linked pages even when that property hadn't been used on the object yet.
• Adding a new label or status option works again.
• Tags show correctly again in embed properties.
• Number-formatted cells align to the top with the rest of the row. Number format options keep their icons at a normal size.
• Formula error icons in table cells stay a normal size.
• In a table, Escape while editing a title closes the editor cleanly, and the Open button stays visible.
• Images you just picked in a property cell show correctly instead of a broken icon.
• Pasted images no longer flash a broken-image icon while they upload.
• Images in lists no longer go missing after you scroll away and back.
• Reusing a page as a block no longer fails.
• The download icon on file cards stays a normal size.
• Media types such as image and audio no longer show a small-card layout editor that didn't apply to them.

Workspace, search, and navigation

• Selecting a large range or everything keeps up to 200 objects and shows a clear notice, instead of a blank warning.
• The graph's excluded-types count only includes types that still exist.
• Search prefers an exact title match over a similar, recently updated result (for example, typing "projects" finds Projects).
• Typing a date in natural language (for example "three days from now") in the link menu now links that date instead of offering to create a page.
• Pasting a URL to create a weblink no longer jumps to an unrelated existing page.
• Pins that can't be found no longer stay as endless loading placeholders. Deleted pinned items no longer leave a permanent loading row.
• Open as full page is available again on objects in the side panel.
• Back navigation no longer fails when there is no previous page.
• Opening a space from your personal dashboard always takes you to the calendar, instead of getting stuck restoring the last place you were.
• Related tags and Mentions on a tag page line up with the list of tagged items.
• Clicking a template name in type settings opens the template editor.
• Renaming a query or collection tab is now labeled Rename instead of Edit.
• Local file links (file://) to files on your computer open again.
• Signing in on Windows and Linux desktop works more reliably.
• Sign-in and sign-up handle the verification check more reliably, with clearer errors when something goes wrong.
• The trial-ended screen and its feedback follow-up have proper spacing and a clear footer.
• Undoing "Move to Today/Tomorrow" on a daily note keeps the moved content instead of dropping it.
• Embedded objects no longer flash "Deleted content" while they are still loading.
• In embed titles, Esc dismisses the #/@ mention picker without deleting what you typed. Tags show under Properties when the type has them.

Sharing, import, and drag and drop

• Space and structure icons show correctly again in the share sheet.
• Unchecking people or pages when sharing a collection now actually removes their access.
• The import dialog lays out correctly again.
• Starting an import from a collection now picks up the selected items automatically.
• Dates in a CSV import now land on the correct calendar day.
• Bulk-importing daily notes no longer shifts them back a day in timezones west of UTC.
• Dragging items is more reliable. Dropping files onto a collection works again.

AI

• Approving or denying an AI action is more reliable.
• Mutation previews show the right property values again, including tag updates.
• Update-property tools behave correctly when approving edits.
• You get a clearer message when a model is temporarily overloaded.
• The AI now displays the tools being used in the conversation again, including web search and the bulk task planner.
• Deleting an Explore chat no longer leaves an infinite loading spinner. Canceling message edit on phone no longer immediately reopens edit.
• Note search used by AI Chat includes snippets again, including for daily notes.
• A minor Explore AI border glitch is cleaned up.

Media and files

• YouTube embeds play again on iOS.
• If a PDF cannot load because of a blocked connection, you get a clearer error.
• Landscape PDFs display at the correct size.

Original source

Highlights

Mobile App 2.0

A redesigned phone experience, real Home and Search pages, a faster share sheet, and experimental home screen widgets.

Explore AI

Pro
Browse your AI chats in one place and start new conversations without digging through the side panel.

Weblink analysis for Pro

Pro
Analyze saved pages on desktop, read them in-app, then highlight passages with annotations.

Media via API and MCP

Pro
Upload images, PDFs, and other files into your space from the API and connected AI tools.

Mobile App 2.0

We've completely redesigned Capacities on phone. It's your companion on the go, rebuilt to feel faster and more joyful to use. Here's what's new:

1. A new look for navigation: Floating top bar, tabs, and search sit over your content in light and dark mode, so more of the screen is yours.
2. Home and Search as real pages: Open them from the tab bar and move through your space with normal back navigation, not overlays that cover everything.
3. Easier settings, lists, tasks, and daily notes: Clearer rows and sheets that are simpler to tap and skim.
4. A faster share sheet: Send links, text, photos, and other media into Capacities from other apps, choose where they go, and keep working while capture finishes.
5. Better media and AI on phone: Open images and PDFs full screen, keep listening with a floating audio player, and chat in Explore AI with a composer that stays in easy reach.

The phone app also starts much quicker than before.

Home screen widgets (Experimental)

Widgets are how you get into Capacities fast from your home screen: quick capture, open what you need, and jump straight into the flow without hunting through the app.

On iOS and Android you can add widgets for Daily Note, Pinned, Recents, Tasks, Quick Capture, Quick Open, Quick Create, and AI Assistant. On iOS you also get App Shortcuts for quick capture, new tasks, search, and more. A Record audio widget may appear in the widget gallery on iOS because of App Store requirements; it is coming soon and not usable yet.

This is an experimental feature. We'll keep refining it based on how you use it.

See these changes in our new release video!

Explore AI

Explore is the new home for your AI chats. On desktop it sits in the space sidebar, above Calendar. Browse conversations, search your history, or start a new chat without digging through the side panel.

We'll keep growing Explore into the place where you kick off AI work on your notes. On phone, Explore uses the new glass chrome, with a floating composer and larger tap targets for editing messages.

Weblink analysis and annotations for Pro

Weblink analysis, reader view, and annotations are out of the Believer beta. Capacities Pro (and Believer) users with AI enabled can analyze saved links on desktop, read them in-app, and highlight passages with notes.

Open any weblink to switch between three tabs:

• Browser: Preview the live page in Capacities' built-in browser.
• Reader: Read a clean version of the article.
• Summary: Read the AI overview after you run analysis.

Click Analyze to fill in a summary, keywords, category, topic, and saved article content on the weblink object. Select text to highlight it and add annotations. Highlights and notes stay on the weblink and appear as note blocks in your content.

Run analysis on desktop first. After that, the results and your annotations show up across your other devices.

Media in the API and MCP

You can upload images, PDFs, and other files into a space through the public API. Media upload is available for Pro and Believer, so integrations can push files the same way they already create and update objects.

MCP and AI Chat Connectors support this too. Connected tools can insert media into your space, not only text and object updates. We also added listing endpoints (and matching MCP tools) to fetch objects by tag, collection, or object type.

Start at developers.capacities.io.

A more capable AI assistant

The AI Assistant is better at bigger multi-step work. It can sketch a plan, ask follow-up questions when the task is fuzzy, then propose creates and updates (or deletes) that you approve before they land in your space. Edits it makes show up after the reply, so you can undo before you send the next message.

There's also an Auto model option that picks a model from your preferred provider so that it's capable enough to solve your prompt while remaining cost efficient. Longer chats stay usable as context fills up: you get a usage indicator, and older context compresses in the background so the conversation can continue. Under the hood we tightened token use across AI features so your budget goes further.

Content from us

• PARA in Capacities (Updated for 2026 to include tasks)
• Every major Capacities update in 2026 so far
• How to build a research practice by Réka

✨ Improvements

Mobile

• Confirm and form sheets pin Done and secondary actions to the bottom on long content.
• Calendar week/month swipes and the month overview follow your finger more smoothly.
• Tag and query "add" menus open as proper phone sheets.
• Tasks on phone are easier to edit, with clearer property layout and sheets that size to their content. Dismissing an empty draft discards it.
• Daily notes and calendar: cleaner week strip, with a month overview you can show or hide.
• Explore suggestions refresh on a seven-day cycle.
• Icon colors work for queries on mobile as well.

AI and media

• AI chat shows context window usage and keeps long conversations working as context compresses in the background.
• New MCP connector protocols for tools such as Raycast, Gemini Spark, ClickUp, and related clients.

Desktop and editor

• Confirming and canceling dates on desktop works more reliably, including date properties and task dates.
• Dragging to open the side panel feels smoother. The keyboard shortcut to open the tab list works again.
• You can use presentation mode for daily notes and media objects. Numbered lists keep continuous numbering across slides. The audio player uses the full content width of a slide.
• Graph: hovering a node shows the full title when the label is truncated.
• Property edits that change structure ask for confirmation so you don't change an object type by accident.
• Bulk import can map properties for Daily note objects.
• macOS uses the correct icon format in the dock.
• You can set tags on weblinks by patching basic properties through the API.

🐛 Fixes

Mobile

• Phone uses less memory for PDFs, images, and long sessions.
• File picking on iOS works more reliably when the system blocks certain cache paths.
• The mic permission flow can reopen system settings after a denial.
• The tab bar comes back if you cancel a file or media picker.
• Settings swipe-back and page mode pills behave more reliably in the glass chrome.
• Widgets route into the new AI and search surfaces correctly.
• Login input no longer jumps when focusing fields.
• Space selection in the share sheet stays consistent with the app.
• On iOS, you can reliably delete blocks with Backspace again.

Desktop and editor

• Recurring tasks mark as completed properly.
• ISO week numbers for date-range grouping display correctly.
• Markdown import escapes spaces in image paths correctly.
• Toggle-style bullets no longer force a plain bullet look when they shouldn't.
• Dragging pages to the title bar no longer removes them from the overview.
• Sidebar navigation drag-and-drop reordering no longer glitches visually.
• Preview cards stay open when you move to child popups or menus.
• Leaving card view while hovering to edit no longer closes the card.
• Structure submenu in settings breadcrumbs is clickable again.
• Objects open reliably in the side panel.
• Deleted tabs unpin automatically and you can still close them.
• Hover previews no longer appear for deleted or unfinished objects.
• Cover images respect crop/contain in small mode and no longer overflow in standard view.
• Profile cover hover controls work again.
• Changing an icon's color updates the last-used block icon correctly.
• Fixed a freeze where the app could stop responding to clicks after navigating around (command palette and other overlays could open but not accept input).
• Enter in a toggle no longer steals nested content or creates a broken new toggle.
• Enter from an open toggle no longer keeps unwanted heading formatting.
• Nested content inside toggles has more balanced spacing.
• Block drag handle hover state works correctly again.
• Pasting images is more reliable, and text paste no longer doubles content.
• Index card layouts have better bottom spacing, including when backlinks are present or empty.
• Focus mode looks cleaner on macOS, with correct backgrounds and window controls spacing.
• Block previews in cards align more consistently.
• Saved web links no longer open as a blank page at medium screen widths.
• The Embed tab is available again on desktop weblink pages.
• Dashboard search finds partial title matches again.
• Community onboarding points to the current Capacities community page.
• Keyboard shortcuts for Explore and AI chat again carry over the current note or selection as context.
• Opening AI chat in the side panel no longer lands on the calendar.
• Desktop menus keep compact icons and image previews (phone list-rail sizing no longer leaks into Create and link menus).
• Presentation mode toolbox no longer disappears incorrectly on inactivity.

Original source

Capacities API

We think of API 2.0 as Capacities for developers. Integrations were never about changing the app itself; they connect your workflows from the outside. The API carries that same idea further: your object types, properties, and block content are all readable and writable programmatically. You can build on top of Capacities rather than waiting for us to ship every connector yourself, whether that is pulling data from another app into your space, automating a personal workflow, or publishing an integration for the community to use.

The new API is a REST API that allows you to access, create, and manipulate your content in Capacities programmatically. It comes with:

• Full CRUD operations on all objects and their block content
• Key-based authentication and OAuth 2.1 with PKCE for authentication
• TypeScript SDK for easy integration

You can read about the API in our new Developer Portal at developers.capacities.io.

Roadmap

We'll continuously expand the API with new capabilities. Here's what's coming next:

• File endpoints: upload, management, and retrieval of files
• Richer querying & search: fetch all objects of a given type, list all tags, and more advanced filters
• Collections: create and manage collections via the API
• Python SDK: a first-class SDK for Python developers
• CLI: a command-line interface for scripting and automation workflows
• N8N, Zapier & Make integrations: no-code automation support for the most popular workflow platforms

If you have feature requests, please add them to our feedback board.

We see the API as a continuous effort to make Capacities more powerful and accessible. While we have these features planned, we'll work on them alongside our normal roadmap. So please don't expect them all to be available in the next few months.

Migration for Community Integration Developers

The existing Capacities API Beta will be discontinued on September 1, 2026.

If you maintain a community integration, please migrate to the new OAuth-based API before that date. The migration guide covers everything you need to update your integration.

Once you have migrated, please reach out to us so we can update the documentation and remove the deprecation notice from your integration's page.

Going forward, all new community integrations must use OAuth for authentication. See the contribution guidelines for the full requirements.

We've also made a video version of our release notes to give you a quick overview.

Weblink analysis, reader view, and annotations

Saved links can do more than sit in your library. On desktop, Capacities Believer users with AI enabled can now analyze webpages, read them inside the app, and highlight passages with annotations.

Open any weblink to switch between three tabs:

• Browser: Preview the live page in Capacities' built-in browser.
• Reader: Read a clean, distraction-free version of the article.
• Summary: Read the AI-generated overview after you run analysis.

Click Analyze to fill in a summary, keywords, category, topic, and saved article content on the weblink object.

Select text to highlight it, and add annotations if you want. Highlights and notes are saved on the weblink object and appear as note blocks in your content.

This is a beta release for Believer users with AI enabled on desktop. Read the docs for details.

Presentation Mode

Your notes are already structured, and now you can present them. Presentation mode turns any page or custom object into a fullscreen slide deck without leaving Capacities, exporting files, or rebuilding your content somewhere else.

Headings in your note automatically become slide breaks, so the work you've already done is the presentation. On top, you can use horizontal lines to add custom slide breaks. Open it from the object menu or with Ctrl+Cmd+P on Mac (Ctrl+Alt+P on Windows), and your content is ready on screen.

This is an early release, and we're actively refining the experience. Read the docs for details.

Shared objects overview

You can now see all objects you have shared in a space by clicking Shared in the left sidebar. The option appears as soon as you share your first (or next) object. Read the docs for details.

Find in page 2.0

Find in page now works on all platforms. Search within any page using Cmd + F / Ctrl + F and a find bar appears right in the app. You can find and replace text across the whole page, including inside embeds and block references. Search also works in tables and code blocks, and includes matches in embedded objects, content hidden behind toggles, and inside block references. It is available from the object menu and in side panel editors.

Colored icons

You can select a color for object and block icons. Click the palette option in the icon picker.

Pinnable table of contents and text stats

Text statistics now live in the floating inspector that appears on hover, where the outline is located. You can pin the inspector for easier access.

✨ Improvements

• Find in page: The object menu item now shows the Cmd + F / Ctrl + F keyboard shortcut. Find-in-page and weblink search share the same unified search bar design.
• Search: Better search ranking prioritizes recently edited content. Improved search ordering and merging for linking, tag, and object select properties. Several search improvements across the app, including better jump-to-match behavior.
• Weblinks: Note icons and hover previews in the Reader.
• Highlights: Highlight blocks have a cleaner look with a colored bar on the left and notes shown below in smaller text. Switch between Default and Minimal style in editor settings.
• Floating inspector: Redesigned layout with tabs and a pin button in a top bar. The outline tab stays visible even on pages without headings, with a helpful empty state when there is nothing to show.
• Export: You can export a selected set of objects from a data view, not just the entire collection.
• AI title generation: If an item has no title yet, open Customize and click Generate title.
• Embeds: More apps are supported as embeds, including Google Maps. Link transforms have been expanded for common services.
• AI Chat: Chat has looser spacing between messages and more room above the input. Bold text in AI replies renders more reliably. Chat in the side panel uses a more compact layout.
• Empty states: Empty sections across the app now share a cleaner, more consistent look in the side panel, graph view, dashboards, collections, and embedded data views. The empty state for adding items now says "Add" instead of "Create Object".
• Tabs: Follow-up improvements to the new tab design with tighter layout, better behavior with a single tab open, and more reliable opening and closing.

🐛 Fixes

• Hovering throughout the app on Windows devices with touch functionality is no longer broken. Hybrid touch and cursor devices now handle hover correctly across the app.
• Deleting a block with Backspace no longer messes up indentation on the blocks around it.
• Pressing Enter in a closed toggle no longer accidentally moves its hidden nested content into a new block.
• Inline math no longer causes awkward line spacing.
• Removing a date or deadline in the quick task picker now clears it instead of silently resetting to today.
• Right-clicking a row in a table view now correctly opens the object menu.
• Property display on small cards has been cleaned up. Tag pills on small cards have proper spacing again and can wrap across multiple lines.
• The page outline handles multi-block headings more reliably.
• The properties section on standard pages now matches the styling and icons used elsewhere.
• The Customize button only appears on hover when there are actually options to customize.
• Block link previews show correctly again.
• Keyboard shortcuts to move blocks up or down now work everywhere in the app.
• Clicking outside the object popup when the date picker is open no longer clears the selected date.
• Dragging tabs between the main panel and side panel works reliably again.
• Tabs closed on another device no longer cause sync issues or close unexpectedly on your current device.
• Tabs for deleted objects can still be closed.
• Drop highlights no longer get stuck after a drag ends.
• Dragging is cancelled correctly when switching windows, closing a panel, or when dragged items are removed.
• The "Properties" tab is renamed to "Content" when a Tasks tab is also shown.
• Linked object cards in small card view have a sensible width again and no longer stretch across the entire area.
• The properties toggle in embed views is more compact.
• Selecting a property when building a query no longer accidentally selects a different one.
• Added rounded styling to selections and formula states in simple tables.
• Referenced cells in formulas and overlays within tables now render colors correctly.
• PDFs with certain image formats (JPEG 2000) no longer show blank images.
• The keyboard shortcut to open Settings works again in the desktop app.
• Linux (Wayland) display issues have been addressed, with broader stability and performance improvements on Linux.
• Resizing panels works smoothly even when a webview is open.
• Resolved an issue with the nightly installer on Windows arm64 devices.
• Fixed layout problems during Windows onboarding and hid an interfering panel for a smoother experience.
• Fixed broken links to files within the system, improving access on macOS by decoding special characters in file URLs.
• Fixed a layering issue where some UI elements could appear behind others.
• Fixed incorrect availability for some features.
• Onboarding verification glitches have been fixed.
• Disabled colors in the icon picker display correctly.
• Large data views with many objects should feel faster and use less memory.
• Pressing Esc consistently closes preview modals opened from inline links.
• Bulk import now preserves image proportions correctly.
• Confirmation dialogs no longer show duplicate icons.
• Tag page empty state wording has been improved.

Original source

AI Chat Connectors 2.0

When we launched AI Chat Connectors, your connected assistant could search your space, read full objects, save text to your daily note, and link to objects in its replies.

This release adds new capabilities to all AI Chat Connectors and MCPs:

• Create pages and tasks: You can now instruct your assistant to create pages and tasks in Capacities.
• Create custom objects: By mentioning the name of an object type (e.g. "Create a meeting"), your assistant can create a new object of that type with the properties you specify.
• Update object properties: You can instruct the AI to change properties on existing objects (status, tags, dates, title, and custom properties).
• Append content to objects: You can instruct the AI to append content to existing notes.

Together with the existing read tools and the ability to save text to your daily note, you can run fuller workflows from the AI apps you already use.

Example prompts

• "Create a Capacities page titled 'Weekly review template' with my checklist as markdown."
• "Add a high-priority Capacities task to finish the connector docs by Friday."
• "Set the status on my Capacities Book object for 'Deep Work' to finished."
• "Append a summary of this conversation to my meeting note about the product launch in Capacities."

Setup

Nothing changes in how you connect a tool: use the same connection URL and flow as before:

• AI Chat Connectors documentation
• MCP tool reference

You need Capacities Pro with AI enabled for the space you connect.

Note: To use the new capabilities, you may need to reconnect your existing tools. All connections can be managed in Settings → AI Assistant.

Roadmap

AI Chat Connectors will continue to evolve alongside our upcoming new public API. 👀 We'll be developing and improving both in tandem, adding more powerful capabilities over time.

That said, if you're building workflows that involve a lot of content interaction, we recommend using the AI assistant in Capacities. It offers more powerful retrieval and search features already today, and will also receive more advanced editing and creation capabilities in the future.

We've also made a video version of our release notes to give you a quick overview.

✨ Improvements - A Big Step Up in Quality

Since the last release, we have shipped a wave of polish across the app: smoother tabs, a more comfortable editor, better drag and drop, and fixes in areas you use every day.

Object dashboard and tasks

• Query suggestions in the object dashboard: When you add a new tab on an object type overview, Recommendations offer ready-made views (filter by a label, show only checked or unchecked items, or a kanban grouped by labels).
• Tags view for the task dashboard: By default, you can now view all tasks grouped by the tags they are assigned to.
• You can now edit queries and collection titles from the object dashboard.
• Task context picker: The context picker for tasks is now standardized. You can select multiple options, search more effectively (including exact matches), create new contexts when needed, and create a page directly from the menu.
• Label editing: If a label cannot be edited directly, you will now be guided to the settings page where changes can be made.
• Added a small card preview when hovering over multi-select properties, making it easier to see details quickly.

Tabs

• Space tabs and side panel tabs now look the same way.
• When you have many tabs open, they shrink to fit instead of scrolling off the screen.
• An overflow menu appears when tabs get too cramped.
• You can pin and unpin tabs from the right-click menu on tabs.
• Tab switching feels smoother, with fewer visual glitches.
• You can close a sidebar tab by double-clicking it, speeding up tab management.
• Object preview when hovering over tabs gives you a quick overview without opening the object.

Editor spacing and layout

• Text blocks have improved spacing and rhythm throughout, making longer notes feel more comfortable to read and write.
• Headings now follow a cleaner size scale.
• Paragraphs have a bit more breathing room.
• Lists, to-dos, and toggles have clearer spacing and a nicer selection highlight when mixed together.
• Linked objects (entity blocks) have more balanced spacing above and below.
• Horizontal dividers have more even spacing, especially when followed by lists, to-dos, or linked objects.
• Table cells have rounded corners and a clearer focused state.
• Two-column blocks are hidden from the create menu on phones, where they aren't supported.

Block linking

• The reference counter no longer sits on top of your content. It now flows beside the block instead.
• The reference menu opens as a proper bottom sheet on mobile.

AI assistant

• The AI Chat now has a stop button whenever a response is being generated.
• You can now have multiple AI Chats working concurrently in the right side panel.
• Overall improvements in speed and error handling for all AI features.
• The AI Assistant can now read specific sections of analyzed media and distinguish your notes from media transcripts.
• AI replies now use the full width of the chat column, giving activity indicators and source pills more room to breathe.
• Sources are now shown as a cleaner grouped card with smaller text and website names, making references easier to scan.
• The context bar above the chat input is hidden for now. Use @-mentions to add context instead.

Drag and drop

• You can drag an inactive tab to the right side of Capacities to open the side panel automatically when it is hidden.
• You can drag objects from various views and the space overview (the left sidebar) into the side panel.
• You can drop individual objects into collections and tags views, where applicable.
• Drag and drop now supports dropping onto custom space overview sections, cover images, and specific objects.
• Nested drag-and-drop areas are handled more smoothly.

Images and links

• Broken image tooltips look cleaner and easier to read.
• Web link preview cards have a tidier cover image layout.

Import, sync, and files

• Property synchronization during imports now preserves two-way links correctly.
• Added an option to always allow when opening local file links (file://) to simplify access.
• Added import action buttons in empty states of media views to make importing easier.

Onboarding

• The "Tip of the Day" cards have more breathing room and a cleaner look.

🐛 Fixes

AI and chat

• AI panel is working again after the last release.
• Disabled autofill instructions in spaces that are excluded from AI features to avoid confusion.
• Clicking the "Tasks" tab in an AI chat now correctly toggles the content display.
• Corrected AI usage when preferring external API keys in the AI Assistant settings. If you were seeing budget errors with this option enabled, they should now be resolved.
• AI Chat error "model not found" should now be fixed for all providers.

Editor and blocks

• Indenting a heading no longer resets it to normal text. Your H1–H4 styling is kept.
• Using backspace with the cursor at the start of a text block now first unindents and only merges with the block above when the block can't be unindented anymore.
• Copying a block reference now works on mobile, just like on desktop.
• Inline code formatting (⌘E) now toggles off reliably and keeps the cursor in the right place after applying it.
• Block references can now be selected with a rectangle selection.
• Pressing Backspace or Tab near the edge of a block reference no longer accidentally moves text into the referenced item.
• All block references are now counted correctly, including in code blocks.
• Indented child blocks under text blocks stack correctly again after the layout update.
• Fixed a layout issue where reference arrows would cover text, so text is no longer hidden behind these arrows.
• Changing the type of an embedded note no longer changes how the note is displayed.
• Fixed an issue where presentation mode would lose your place when stepping between blocks.

Data views and properties

• The calendar button on date fields opens the date picker again as expected.
• Fixed the expand button on date properties so the calendar opens correctly again.
• Embeds in data views expand correctly again.
• The width of the drag-and-drop activation area in Kanban views has been reduced to prevent accidental interference with other interface elements.
• Fixed inconsistent display in the query editor and cleaned up selection menus for clearer data views.
• Resolved an issue where slider icons disappeared when grouping items in table view.
• Label values now display correctly on small cards in gallery view.

Images, gallery, and exports

• Fixed spacing in the image gallery to improve how images display.
• Restored cover image actions (expand, edit). Edit options work reliably again when dragging items over them.
• Highlighted text and cover images now render correctly in PDF exports.

Side panel and tabs

• Embeds in the side panel work again, even when the same page is open in the main view.
• The close button on side panel tabs is no longer clipped or cut off.
• Object previews are disabled when hovering over the active space tab to avoid unnecessary distractions.

Sidebar and navigation

• Sidebar item reordering works again after a drag-and-drop issue was fixed.
• Fixed an issue with the "Move To" action that prevented it from working correctly.
• Fixed filtering in backlinks so it now works correctly.
• Unlinked mentions only show up when there is also a backlink to the note, preventing confusion.
• Fixed shift+click on the calendar's Today button to open daily notes in the side panel again.
• Resolved problems with nested drag-and-drop areas to prevent conflicts and improve usability.

Daily notes

• Tags are now correctly shown on the daily note page again.
• The template menu (three-dots icon) in the daily note header is now always visible, even before a note exists, so you can create a note from a template without any extra steps.

Mobile

• The linking menu stays visible above the keyboard instead of being hidden behind it.
• Notifications and feedback messages now stay visible on top of open sheets and modals, instead of being hidden behind them.

Import and settings

• Fixed an issue where icons did not display correctly in the import menu.
• Corrected the setting to hide structure options so it only applies to new users.
• Renamed the "Upgrade" label in security settings for clarity.

Search and performance

• Several search issues reported in nightly have been fixed.
• Removed some heavy background diagnostics that were causing noticeable UI lag for some users.
• Resolved a couple of performance issues after the latest nightly update.

Original source

This release brings Bulk Import for everyone, Image Analysis for Pro, and a round of continuous improvements across tasks, AI chat, and everyday polish. 🚀

Bulk Import for Everyone

All users can now bulk import Markdown, CSV, ZIP, and media files!

We recommend a three-step process to get the most out of bulk import:

1. Review & sanitize — clean up your source files before import.
2. Object types — set up the object types you will need.
3. Importer — run the import and review objects before creating them in Capacities.

For setup instructions, supported formats, and limits, see the Bulk Import reference.

Thank you to all Believers who tested Bulk Import and gave us feedback! 🙏 It won’t be long until the next feature is available for testing! 👀

Image Analysis for Capacities Pro

AI image analysis is now available for all Capacities Pro users with AI enabled.

Open any image and click Analyze to extract a title, description, text (OCR), color palette, and category. Everything is written to the image's properties automatically.

We've also added several improvements since the initial release:

• Analyze from the Object menu now uses the same logic and budget checks as the toolbar action.
• Clearer AI budget feedback: if your budget is exhausted, the action shows "AI budget used," highlights with a yellow sparkle, opens AI settings, and surfaces clearer errors.
• Image embed affordance now includes a quick Analyze trigger plus OCR/colors preview, with a scan icon when analysis is available.
• New output categories: Photo (animal) and Cover.
• Localized labels: analysis labels now follow your app language.
• Cleaner image analysis UI: the separate analysis tab is removed; extracted text and color swatches are shown directly in the image toolbox and on the image.

If you want the full walkthrough, see the Images documentation.

Continuous Improvements

We have also shipped quality-of-life updates across the app. 🚀

Recurring Tasks Updates

Building on Release 64, recurring tasks now handle more scheduling patterns.

Monthly recurring tasks can repeat on the last day or last weekday of the month

In Custom repeat, when you choose a monthly schedule, you get two new "On" options alongside the existing day-of-month and Nth-weekday choices:

• Last day — the true end of each month, so February and 30-day months are handled correctly instead of skipping when you used the 31st.
• Last {weekday} — e.g. last Wednesday, which works with any interval such as every 2 or 3 months.

That covers monthly reviews, payroll-style tasks, and other "last X of the month" patterns without workarounds.

Recurring tasks now carry their deadline forward automatically

When you complete a recurring task, its deadline advances to the same relative position on the next occurrence. So if your task is scheduled on the 6th with a deadline on the 7th, completing it moves both dates to the following month together.

If you were behind and the recurrence had already jumped ahead, the deadline advances too and is clamped to at least the new scheduled date, so it never shows as missed the moment it is set.

On top of that, the calendar's "today" view no longer surfaces recurring tasks whose next occurrence is still in the future just because an old deadline has passed. Those tasks correctly appear on the day they are actually scheduled.

Reworked Sidepanel

We reworked the side panel to make it easier to discover and use. Instead of showing a separate button for every side panel action, there is now a new Explore tab that opens automatically and also acts as the new blank side panel tab.

From Explore, you can open relevant content or contextual options such as graph view, backlinks, objects inside, and related content. Each option now includes a short description, so it should be clearer what it does before opening it.

This should help declutter the side panel while keeping all options accessible.

We also deprecated the "Swap" button, replacing it with drag and drop. You can drag your side panel tab to the main window, and it will swap automatically.

More standardized indentation logic in text editing

We fixed the indentation behavior for lists and other blocks to match industry-standard editor behavior. Outdenting no longer pushes items into a different block position, so bullet order stays stable instead of being reshuffled. This applies both when editing inside text and when indenting/outdenting selected blocks. If one block in a multi-selection cannot be indented, none of the selected blocks move.

AI Web Search

The AI Assistant can now search the web to answer your questions with up-to-date information.

When you ask something that benefits from current or external information, the assistant will automatically run a web search and incorporate the results into its response. This works most reliably with Capacities AI — custom model configurations may have limited or no web search support depending on the provider.

AI Chat Improvements

The AI Assistant has had many improvements in the background. It should now be able to break down more complex tasks and give better responses in general. Some extra changes:

• The AI Assistant now also has access to our support documentation.
• Tool pills polish: gerund labels while a tool is running ("Searching…") and past tense once finished ("Searched"), plus richer tooltips built from the tool's inputs, outputs, and resolved titles.
• The "Thinking" pill is restored during the gap between submission and the start of the assistant stream.

Community Integrations

Two new community-built integrations are available in our Integrations Hub:

Community integrations are not part of the official Capacities product. We review and test integrations and work with developers on quality, but we cannot guarantee them or be responsible for issues from using them.

MelliLex

MelliLex is a free Windows desktop app that lets you Ctrl+right-click any word or phrase in any application to get an instant AI-powered breakdown, then save it directly to Capacities as a structured word note.

The Capacities export creates a word note with the looked-up term as the title and fills in the full lookup result — definition, IPA, part of speech, formality score, usage domains, example sentences, and memory tip. You can send notes to your daily note or a dedicated Vocabulary space.

Maintained by Rahul TR. Download free on GitHub.

CapNote

CapNote is a macOS menu-bar app that opens with a keyboard shortcut and appends notes directly to your Capacities daily note.

Maintained by Leandro Ardissone. Learn more on the CapNote website or GitHub.

✨ Improvements

• Want to try Capacities Pro again? If your last trial ended more than 6 months ago, you can now start another free trial.
• AI-enabled behavior for new spaces: If you have AI enabled but only for some spaces, it will now be enabled for new spaces automatically.
• Better search ranking in linking menus: We now show the create option first in the link and create menus if there is no direct object match.
• If you press Esc in a task title, Capacities will stop auto-filling properties based on keywords like "today."
• Improved background sync behavior for better continuity.
• Improved the alias menu and mobile experience for shortcuts and tag handling, fixing several glitches with menu placement and state.

🐛 Fixes

• Raycast Integration is fixed again. You might need to create a new connection in the Raycast settings in Capacities.
• Some layout fixes and issues with property sections.
• Addressed issues that could cause side panel behavior to feel inconsistent.
• Improved overall stability around data processing and error handling.
• Resolved several edge cases that could lead to stalls or interruptions.
• Fixed an issue where the object menu button was incorrectly shown on mobile views.
• Fixed the issue preventing moving the Capacities window by dragging on empty space of the tab bar.
• Corrected double window drag issues on desktop for easier repositioning.
• Opening the views in the side panel now works as expected again.
• Fixed the floating sidebar in daily notes so it now correctly scrolls to headings.
• Fixed task progression on mobile devices to display correctly without having to open the task.
• Fixed missing view options in the tasks tab for objects.
• Fixed UI issues by hiding certain elements when the user does not have edit permission.
• When you create an object from the day view, the date field is pre-filled correctly (fixes missing date on create-from-day).
• Small card view settings for basic object types are saved reliably again after customization (no more lost layout when reopening settings).
• Re-applying media analysis properties now only happens on explicit retries: there was a bug where media analysis results constantly overwrote properties, for example when they were edited by the user. This is now fixed.
• Mobile image analysis toolbox and OCR badge behave more reliably on small screens.
• Added text displaying the percentage of AI budget usage to the AI Assistant settings.
• Added missing autofill options to the customize menu to make all properties available for easier setup.
• Fixed the task status shortcut so it now includes custom statuses correctly.
• Corrected the default view for tasks so it displays as expected every time.
• Improved the Mac app search so shortcut keys should now work reliably. Please let us know if you still experience issues.
• Fixed the order of task groups in the relative date view so "This week" appears in the correct place.
• Fixed an issue in the Mac app that made the window draggable in the wrong place when adding additional areas to the side panel.

From Us

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There are lots of pieces on there now!

• Note-taking is synonymous with presence
• Note-taking is meant to be messy
• What do shipping containers have to do with note-taking?
• Rhizomatic note-taking starter pack

We're sharing deeper product thoughts, feature context, and building updates in a longer-form format there.

📺 Follow Capacities on social media to see our recent content on the team's favorite features:

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• LinkedIn
• Reddit
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That's everything for this release – we hope you like it! ✅ 🚀

Original source

Check out the video release notes!

Recurring Tasks

This is one of our most requested features: Capacities now has full support for recurring tasks out of the box! 🚀 ✅

You can now set a task to repeat and keep working from the same task object. When you complete it (or skip it), Capacities logs that occurrence and moves the date to the next one automatically.

Recurring tasks support both ways people actually plan:

• Scheduled Date for fixed rhythms like every Monday or every month on the 15th
• Completion Date for flexible intervals like every 3 days after you finish

You can also customize the recurrence patterns in detail, add an end date, and much more. You can explore it in the dropdown in the date picker.

Capacities helps you when working with tasks. If you missed a recurring task you can simply skip it. Also if you know you can't do a task (perhaps you're on holiday), you can excuse the task and keep your streak.

If a recurring task is overdue, you have the option to also move it to the current or next occurrence.

Task Stats (Experimental)

Each recurring task includes an occurrence log, streak stats, and a heatmap so you can see how things are going over time.

On top, you can see a Completion log of your recurring task below.

All completed recurring tasks show up in your "Completed" section of the tasks dashboard.

You can all get a bird's eye view of all recurring tasks in the new 'Recurring' section in the task dashboard.

All future occurrences of a task are rendered with a dashed line around the check box in your calendar.

If you want to know all about recurring tasks, you can read the documentation.

Choose your model provider for Capacities AI

Capacities AI now supports multiple LLM providers (OpenAI, Gemini, Anthropic, Mistral and xAI). You can choose your preferred model in the AI chat every time you start a chat.

The model picker within the AI Assistant shows more information about the model.

• Capacities host as many models as possible in European data centers under strict data protection laws. You can now see which models are hosted in the EU. Learn more.
• Usage cost. You can see how quickly the model uses your AI budget.

In the settings, you can also choose your preferred model provider. Capacities will use it as a default for all AI features that allow the selection of a model. Learn more.

Improvements & Fixes

✨ Improvements

• Restored the option to customize and hide details in query headers for better data views control.
• Added /standard and /small commands to the create menu for quicker access to these block types.
• Made the customize button show a highlight effect when hovering over it for easier discovery.
• Improved the visibility of progress rings of tasks so you can better see task progress.

🐛 Fixes

• Fixed page view to show all tags and collections as before for clearer object displays.
• Fixed the object menu on mobile so adding cover images works properly on Android devices.
• Increased the allowed number of objects during bulk import for smoother data handling.
• Improved the behavior of back buttons in mobile sheets to make navigation more reliable.
• Fixed app and site freezing issues in object type settings on mobile devices.
• Prevented the deletion of objects when pressing enter in an empty embed title.
• Made the general entity picker snap to fullscreen on mobile to ensure all options are visible.
• Restored the customize object submenu in the object menu on mobile.
• Enabled back navigation in popover submenus on mobile for easier menu navigation.
• Fixed wrong wording in Italian on the task page.
• Corrected backlink count showing as zero on tasks query.
• Fixed markdown export not downloading properly.
• Corrected the shortcut shown in the shortcuts window for inserting icons to match the subscription state.
• Fixed the replace button not working after AI text actions.
• Fixed a freeze issue when loading the AI panel model.

From Us

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We're sharing deeper product thoughts, feature context, and building updates in a longer-form format there. First article already out!

📺 Wesley Anna's latest Capacities video

📱 Follow Capacities on social media to see our recent content on the team's favorite features:

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That's everything for this release – we hope you like it! ✅ 🚀

Original source

Release 63

Release 63 helps you find what matters faster, plan tasks more clearly, and keep AI chats focused while you work.

In this release:

• Related Content on every object for Capacities Pro
• Task management updates with deadlines, smarter task views, and progress rings
• Search 3.0 with more relevant results and query modes
• AI Assistant upgrades with better context control and chat usability
• UI upgrades across page views, side panel, and app shell
• Full Bulk Import access for Believers

Check out the video release notes!

Related Content

A common question for knowledge workers is how to resurface content at the right time.

Linking and tagging already help with this, but Related Content is another way: Capacities resurfaces related notes based on the object you currently have open.

You get the closest 5 related objects in a section directly below your notes, so discovery happens right where you are already working.

You can open Related Content in the side panel and scroll through more results without leaving your current context.

Related content works with AI Image analysis too, meaning it can resurface relevant images too.

Related Content is turned on by default and is available for Capacities Pro and Believer users. If you prefer not to see it, you can change this in Settings > Editor and hide it or keep it closed by default.

Task updates

Deadlines for Tasks

Tasks now support deadlines as an optional property.

You can set a deadline when creating a task or directly on the task page. Capacities also shows how much time is left, so it is easier to prioritize and plan your work.

You can also review all tasks with deadlines directly in your task overview.

This new feature is already integrated into the task views.

• Inbox: tasks with only a deadline do not show up in Inbox (they count as triaged).
• Today: overdue and due-today deadlines appear alongside overdue/today scheduled tasks.
• Future day view: each day now shows tasks scheduled on that day or due on that day.

Across the main task views, tasks with deadlines are ranked above tasks without deadlines. Earlier deadlines come first, used as a tie-breaker after priority and scheduled date.

Progress ring for tasks

For tasks that contain to-dos or tasks inside, the checkbox now shows a subtle progress ring so you can see completion at a glance.

Task creation and planning improvements

• You can now mention objects and tags in task titles by typing @ or # when creating tasks
• Better behavior of the task Context dropdown.
• You can drag and drop tasks in the Scheduled kanban view to move them to another day.

Search 3.0

Search now does a better job reflecting your intention, so you can find what you are looking for even when you do not remember the exact wording.

Results now include conceptually related content, not just exact phrase matches.

Fallback behavior is less fuzzy and more useful, preferring relevant results over weak partial matches.

Search queries and extended search now support modes (Auto, Exact, Semantic) so you can control how results are returned.

Breaking change: The default mode of search queries changed to Auto. If you want to restore the previous behavior as best as possible, we recommend switching to Exact.

The new search is available in the command palette, queries, extended search, object dashboards, collections, and tag pages. If you link to objects and select an object type, linking search also uses the new search algorithm. This improves discovery in both everyday search and larger knowledge bases where wording varies a lot.

AI Assistant upgrades

You can now keep context precise in AI chats without restarting your conversation, simply link to whatever objects you need with @ in any message in your chats.

This makes follow-up questions more useful, reduces context noise, and helps you get better answers without opening a new chat.

We also improved the day-to-day chat experience:

• Better scrolling behavior for incoming replies.
• Chats auto-save after the first message.
• Automatic chat title generation after the first assistant reply.
• Improved loading states with smoother visual feedback for tool calls.
• General UI improvements.

UI upgrade

This release includes a broad design improvement across the app:

• Refined page layout for a more unified and balanced page view.
• Improved side panel behavior and moved side panel tabs to the top level.
• Added an optional wide layout for daily notes.
• Polished shortcuts menu and snackbar/toast UX.
• Added hover preview cards in helpful cases.
• Simplified space overview actions/sections for a cleaner look.
• Reworked previews and export rendering (including AI chat and PDF output) with cleaner typography, spacing, tables, code blocks, and Mermaid rendering.

Full Bulk Import for Believers

Bulk Import is now fully available for Capacities Believers.

We also shipped several reliability improvements based on feedback from the initial launch. Thank you to everyone who tested and shared feedback! 🙏

This release also improves bulk import behavior in key edge cases:

• Relative file paths without ./ are now recognized.
• Full-line Markdown embeds are converted into separate object blocks.
• Creating a new custom type during import no longer creates an empty object automatically.

For setup instructions, supported formats, and limits, see the Bulk Import reference.

We'll do another round of feedback and improvements, then we will release bulk import for everyone. 🚀

What’s Next?

We recently updated our What’s Next article so you know what we’re focusing on in the coming months.

Thank you so much for your support. It means a lot and helps us keep building. 🙏

✨ Improvements

• We moved the notes into the media analysis tab, so you can view media analysis while seeing and working in your notes.
• To edit sections in your object dashboards created with queries, click on the section name and click 'Open'.

🐛 Fixes

• Cmd + A no longer selects Related Content and Mentions.
• Fixed inconsistent title focus behavior in task embeds.
• Task embeds no longer overflow on smaller screens.
• Fixed bulk import support for importing multi-line properties into multi-select fields.
• Fixed bulk import handling of multiple values for multi-select fields.
• Fixed bulk import issues with CSV files.

Original source

AI Chat Connectors

Your Capacities space can now talk to the AI tools you already use. 🚀

With AI Chat Connectors, Capacities Pro users can connect their space to ChatGPT, Claude, Le Chat, Cursor, and more using the open Model Context Protocol (MCP) standard.

Once connected, your AI assistant can search your notes, read full objects, add content to your daily note, and even link objects directly in its responses.

Ask ChatGPT what you've written about a topic, have Claude store a summary in your daily note, or let Cursor pull in context from your space while you code.

Each connection is scoped to a single space, so you stay in control of what your AI tools can access.

Set it up in just a few clicks from your AI tool or from within Settings > AI Assistant > AI Chat connectors. For full details, check out the AI Chat Connectors documentation.

AI Chat Connectors are currently in Beta, and we'll continue expanding their functionality over time. You need to be a Capacities Pro user with AI enabled to make use of this.

Bulk Import (Beta) for Capacities Believers

We're excited to introduce a Beta version of Bulk Import for all Capacities Believers.

You can now import up to 100 objects at once, making it much faster to bring existing content into your space. This is the perfect time to import smaller CSVs, multiple images, or a few selected notes to enhance your existing Capacities space.

We recommend a three step process to get the most out of bulk import:

1. Review & Sanitize - Review and clean your data before import.
2. Object type - Create the object types you will need.
3. Importer - Run the import and create your objects in Capacities.

This is the initial testing phase of Bulk Import. We'll expand limits based on your feedback. Because bugs might still occur, we understand if waiting for the full Bulk Import release is the better option for you.

After this initial testing period, we will open Bulk Import to Believers with no restrictions. After that, we will launch it for everyone.

You can read the instructions here or see it in action in this video.

✨ Improvements

• Better storing infrastructure: We reworked how storing your content works. This should especially improve high-load situations. You should not notice a difference, but if you're having issues with sync and persistence, please let us know.
• The “Customize” option in the object menu is now displayed on all devices, including desktop.
• The formatting of file sizes is now limited to two decimal places.
• Added support for matching properties in unlinked mentions to make finding related information easier.
• Improved filtering options in object picker modal to better target specific objects.
• After saving an AI chat as an object, the three-dot object menu now appears as expected.
• Properly escape type and collections property values when exporting to Markdown.

🐛 Fixes

• Aliases (if enabled in the export menu under properties) can now be included in PDF exports.
• In Kanban and Wall view, the Created at and Last Updated properties now show up as expected when enabled for Small Card View in Object Type Settings.
• Fixed an issue that caused Markdown imports into an object to fail in certain scenarios on Windows.
• Formatting issues that caused export errors and blocked exporting certain objects have been fixed.
• Full Export is now more robust and can complete even if errors occur during export of some objects.
• Disabled the option to export shared objects.
• Fixed an incorrect declension in the “Create Object” button in German.
• It is now possible again to customize small card views of basic object types via settings.
• The content outline is now only displayed in the “Content” tab of an object, no longer in the “Task” tab.
• Fixed translation issues in the date picker for some languages.
• Fixed linking issues when inserting objects by alias.
• Corrected template handling so meetings created from calendar events apply the right templates.
• Fixed export of date-time properties so both start and end times are included in Markdown exports.
• The task inbox now shows a clear empty state message when there are no tasks.
• Fixed search issues in the linking menu so results display correctly.
• Fixed the Table of Contents indicator so it correctly follows page position while scrolling.
• Resolved an issue with extended search where opening and scrolling in data views did not work as expected.
• Fixed onboarding overlay issues on Android devices.
• YouTube embeds now work as expected again.

Original source

Remember the new image properties we added in the last release? Now the AI can fill them in for you. ✨
Media analysis is available in Beta for all Capacities Believers with AI enabled. It turns your screenshots, documents, and photos into information you can easily search, filter, and work with. 🖼️
Check out the video release notes!

Analyze any image with one click

Open any image in Capacities and click the Analyze button. The AI extracts a better title, a short description, detected text, a color palette, and a category.

One of the most useful parts is text extraction (OCR). It works on screenshots, photos of whiteboards, and even handwritten notes. The AI reads the text and gives it back to you as copyable, searchable content.
All extracted text is indexed by full-text search, so you can find images by the words that appear inside them.

The extracted text, description, and color palette appear in the analysis tab, so the analysis remains available when you need without getting in your way.
The detected color palette is shown as visual swatches, and you can click any color to copy its hex value.

All of this data also flows into your image's properties automatically. The Category and Colors properties are populated by the AI, so you can filter and sort your images by what's actually in them.
You can then build queries like "all handwritten notes" or "all blue images" and embed them into moodboards or project pages.

The AI assistant can also use this extracted metadata as context when you chat about your media, without needing to re-read the original image file. It might find connections you did not realize you had. 💫

Image analysis roadmap 🛣️

Media analysis is just getting started.
Next, we’re planning optional automatic analysis for new images (with a setting to turn it off), a rollout to all Pro users, and support for more media types beyond images. Stay tuned!

Aliases for Tags

You can now add aliases to your tags.
This makes it easier to find tags when you use different terms for the same concept, or if you are multi-lingual and you want to refer to the same object in different languages.

Object info sidebar deprecated

The object info sidebar has been deprecated. Its functionality has been redistributed:

• Text stats and created-at info have moved into the object menu:
• Document outline is now a single-purpose floating element:
• Objects inside can now be found in a dedicated section in the new sidepanel:

Default state for backlink sections

You can now choose whether backlink sections start open or closed on object pages. This applies to Backlinks and Unlinked Mentions (Pro) on the web or desktop apps. You can still override the default per object.
There's also a new Backlink content view setting that lets you choose the default view for backlink content. Embed is the default when no option is selected.

Important: Storing Issues in v1.60.1

There is a critical bug in v1.60.1 that in rare cases prevents some objects from being stored to your device. Please update to v1.60.20 on all devices as soon as the version is available.

Community spotlight: Capacities Quick Note Pro for Android

Shout-out to developer Daniel Peck who built Capacities Quick Note Pro, a handy Android app that lets you jot something down on your phone without opening the full app.
Key features:

• Instant capture: type a note and append it directly to your daily note.
• Share from any app: send text from other apps straight to Capacities.
• Homescreen widget: capture without even opening the app.
• Multiple spaces: switch between your Capacities spaces.

The app connects through the official Capacities API, so you'll need a Capacities Pro account to use it. It's available on the Google Play Store for $1.99.

✨ Improvements

• Better triggers for command palette and linking search.
• Better ranking behavior in command palette and linking search.
• Hide Backlinks in main view if they are open in the side panel.
• Unlinked mentions of an object are not limited to 100 elements anymore.
• Better display of the header if you have a single tab only.

🐛 Fixes

• Fixed an issue where starting an AI chat in the AI panel then opening the full chat window would clear the prompt.
• Corrected a misspelled word in the prompt asking users to verify their email.
• Fixed alias linking so it no longer disables page embedding.
• Fixed how tags are shown in embedded task views.
• Fixed the "Learn More" link in the Sharing section which was directing users to an inaccessible page.
• Fixed a bug where text disappears if a bullet is indented right below an image.
• Fixed object type colors in create and link menu not reflecting settings.
• Fixed sending a task to Things not adding a link back to the Capacities content.

Original source

This release brings a redesigned sidepanel, new ways to organize your media, and several quality-of-life improvements across the app. 💫
Check out the video release notes!

A redesigned sidepanel for focused work

If you regularly work with sources, references, or notes side by side, this update is for you. The sidepanel has been redesigned to make it faster to pull up related content while you work.

We've added a static sidebar on the right with quick access to search, AI chat, and backlinks. This is still evolving, and we'd love to hear your thoughts.

Open any object in the sidepanel to see its full content without leaving your current page. This works across all object types. You can even open your object dashboards in the side panel.

You can now browse backlinks directly in the sidepanel too, either within the object itself or in a dedicated backlinks panel. This makes it easier to review what references an object without having to continually scroll up and down your notes.

You can also open multiple objects in the sidepanel at once. Drag any side panel tab into the dedicated area at the bottom to view and resize as needed. Up to three tabs can be stacked in the right side panel.

Hover over a sidepanel tab to reveal the new swap button. Click it to move that content into the main panel so you can continue working on it there.

We also added a shortcut to open and close the side panel. Use Cmd + Shift + Right Arrow on Mac or Ctrl + Shift + Right Arrow on Windows.

The bulk actions menu now lets you select multiple objects and click Open to load each one in its own sidepanel tab. This is useful when you want to review several items at once. You can also click AI Chat to start a conversation with all selected objects as context.

More properties to basic media types

Audio, image, and weblink objects now include a Category property so you can sort and filter them more easily. Weblinks also get a Topic property, and Images now include Colors. These are available to all users.

These properties form the basis of some very exciting updates. 👀 Believers will get an email with more information in the coming weeks. 🚀

Object Sidebar changes

The object sidebar now gives you a quick way to see what's inside a long document. It shows the document outline, referenced objects, and stats in a static sidebar, accessed by the new info-icon.

Click any heading indicator in the document to jump to that section directly. This replaces the previous floating sidebar.

The three-dot menu has moved to the top right of each object rather than the top right of the window. When you have the sidepanel open, this makes it clear which object you're acting on.

New space creation flow & restartable onboarding

If you want a clean start or want to set up a space for a specific use case, you can now choose from a set of templates when creating a new space.

You can also restart the onboarding from Account Settings. This creates a new space and leaves your existing content untouched, so there's no risk of losing anything.

Trash 2.0

You now have full control over what stays and what goes.

• Permanently Delete: Remove individual objects from the trash at any time. By default, trashed content can be restored for 30 days before it's permanently deleted.
• Empty Trash: Delete everything in the trash at once.
• Permanently Delete for deleted spaces: In Account Settings, you can permanently delete all content of a deleted space whenever you're ready, rather than waiting for the 30-day window.

Better search results for the AI assistant

When you ask the AI assistant a question, it now searches your knowledge base using both full-text and semantic search. This means it finds objects that match your words, but also objects that are conceptually related. A search for "dog" will also surface objects about mammals, domestic animals, or pets. 🔍

Results include the object title, type, and a text snippet, so the AI has better context to work with when answering your questions. 🚀

You need to be a Capacities Pro user with AI enabled to use this.

✨ Improvements

• Design of the Object Studio: We made it simpler to create new object types and improved the design to be in line with the new onboarding flows.
• Better wording for states of the export settings based on user feedback.
• Group and sort settings of collections are now also applied in object type dashboards.
• Multiple output properties are now supported in the 'Turn into' dialog. The first matching property wins.
• The 'Turn into' dialog now indicates which properties might be overridden.
• When turning an object into a different type, objects are no longer removed from collections unless the object type actually changed.
• No data loss warning is shown when the target property is set to 'Skip' during a type change.
• Markdown text is now parsed correctly when converting a text property into a blocks property during a type change.
• Text properties can now be mapped to alias properties when changing object types.
• Text properties can now be mapped to icon properties when changing object types.
• Reworked the 'Turn into' dialog layout on smaller and mobile screens.
• Captions are now included in PDF exports.
• Export warnings are now shown at the top of the 'Export' dialog for better visibility.
• Improved how createdAt, lastUpdated, and icon properties are serialized in exports.
• Re-enabled single-dollar math notation ($...$) with heuristics to avoid false matches on currency values like $100.
• Improved tag detection: strings like "Question #2" no longer trigger tag creation.

🐛 Fixes

• Preview mode of Mermaid diagrams now shows the full diagram.
• Critical fix for broken object dashboards.
• Fixed a critical bug introduced with the new sidepanel that broke the UI for some users.
• Indexing bug for backlinks, tags, search, and calendars is fixed. Please wait a few seconds after you download the latest version.
• Fixed: Blocks-type properties no longer incorrectly inherit override state when changing object types.
• Fixed: Exports from tag pages were not working correctly.
• Fixed: PDF exports could display missing objects due to missing user context.
• Fixed: Entity links with nested child content were incorrectly converted to block links.
• Fixed: Formula property values were not being imported correctly.

Original source

With this update, the AI assistant gets richer context, clearer sources, and better grounding in your own notes. 💫
Check out the video release notes!

A Smarter AI Assistant

Our AI assistant can now work with richer context from across your space and show you exactly which notes it used to answer your questions.
Ask it questions about projects, reading, or research and see answers grounded in your own knowledge, across multiple objects.

Richer Context for AI Conversations

We’ve significantly improved how the AI assistant understands and works with your notes.

Bring multiple notes into one conversation
You can now select multiple objects as context for a single AI conversation. Working on a project that spans several notes, documents, and ideas? Select them all at once and ask questions that draw from everything together.
This is perfect for:

• Synthesizing insights across multiple meeting notes
• Comparing ideas from different sources
• Getting a comprehensive view of a topic you’ve explored in several places
  Instead of juggling separate chats or copying content around, you simply pick what matters and start asking questions.

Context currently works for all object types except tags. Support for tags and collections is coming soon. 🔜

Your backlinks become part of the context
When you add objects as context, Capacities automatically adds their linked objects (backlinks) to the context too. This saves you from manually collecting all the related notes first and helps the AI see how things are connected.

Answers Grounded in Your Own Notes

The AI assistant can now read more of your content and clearly show where its answers come from.

Reads deeply into your context
On top of that, the AI can open those linked notes and read their full content. So if your project note links to meeting notes, research, or ideas, the AI can take all of that into account.
This leads to responses that better match your actual writing, decisions, and past thinking.

Finds relevant notes for you
To answer your questions more accurately, the AI can search across your space to pull in relevant notes you might have forgotten about.

Clear sources from your notes
When the AI responds, it now provides clickable links to the notes it referenced.
You can:

• Verify what it says against your original writing
• Discover connections between ideas you hadn’t noticed before
• Jump straight to the most relevant notes for deeper exploration
  This makes the AI more transparent and trustworthy. You can always see which parts of your knowledge base were used to generate an answer.

This Is Just the Beginning

This release is the first version of our more agentic AI assistant.

• We’ll make the AI more agentic so it can better plan its behavior. This means the AI will first research your notes, potentially search the web, and then provide you with an answer.
• We’ll also add more ways for the AI to explore your content, including deeper traversal of your knowledge graph and semantic retrieval across your space.
  We’ll continue to iterate, improve its behavior, and expand what it can do. Feedback from the community is very welcome and will directly shape what we build next.

Our thinking behind AI in Capacities

We’re building AI to support deep, meaningful work over the long term, not short-lived hype. That means focusing on discovery, synthesis, and thoughtful automation grounded in your own knowledge, with clear boundaries so you stay in control.
If you’re curious about how we think about AI in Capacities (beyond features and into long-term meaningful work), we’ve shared more in a new blog post: AI for meaningful work.

Perplexity Reasoning and Web Sources

If you’re using Perplexity as your AI provider, you now get access to Perplexity’s reasoning and web sources directly in your Capacities AI answers.
This combines:

• Your personal knowledge base in Capacities
• Perplexity’s ability to research and reason across the web
  You get answers that can reference both your notes and external sources in a single place, helping you move from question to insight more quickly.
  For example, you could ask: “Summarize my notes on this topic, and include a quick update from the web with sources.”
  For setup instructions, check out our AI documentation.

Data Protection, Transparency, and Control

With these new AI capabilities, we’ve also made changes to how AI can access your data and how you stay in control.

What’s changed

• To enable features like reading backlinks and searching your notes, the AI assistant can now potentially access content across your space. This is what makes the extended context features possible: the AI needs to be able to find and read your notes to help you effectively.
• We’ve also renamed “Only use my keys” to “Prefer my keys”. Some AI features require our infrastructure to work, so we updated the name to more accurately reflect how keys are used.
  If you strictly need to only use your own keys, you can no longer use the Capacities AI features.

Your data remains protected
AI features use enterprise-grade APIs with Data Processing Agreements (DPAs) that ensure:

• No training on your data
• No storage of your content on third-party services
• Processing only – your data is used solely to generate responses

You decide where AI is allowed
You can now activate or deactivate AI for each space individually.
For example, you might:

• Enable AI in your work space to help with projects, research, and writing
• Keep AI disabled in a more private or personal space
  For complete details, see our AI data protection documentation.

Performance Improvements Across the Board

This release also includes a round of under-the-hood improvements across the app to make everything feel faster and more responsive, including:

• Smoother scrolling and rendering in long pages and dense views
• Quicker interactions in menus, pickers, and navigation

New Onboarding

We reworked the onboarding flow for new Capacities users. It’s now more interactive, informative, and fun!

New Docs Page

Our docs have been refreshed with a more modern look and a structure that’s easier to browse, so you can find answers and setup instructions more quickly.

What’s Next?

We recently updated our What’s Next article so you know what we’re focusing on in the coming months.
It’s going to be a huge year and we’re so excited to share with you. 🚀

Improvements and Fixes

✨ Improvements

• ‘Permanently Delete’ for deleted spaces: In Account settings you can now permanently delete all content of a deleted space at any time. By default, a deleted space can be restored within 30 days; after that it is permanently deleted automatically.
• Better ranking behavior in the command palette: Object types are preferred, object type filters have better and stricter matching.
• Removed the border around suggestion items in the date picker on desktop for a cleaner look.
• Adjusted the ‘+’, ‘@’ and ‘/’ menus, so the ‘time’ option does not create a date. Ticket
• We’ve reworked the object menu to structure and group the options more logically.
• The ‘Customize Card View’ section in the object settings has received a visual overhaul.
• Better search matching with a trailing space, e.g. searching for “Object “ in the linking menu returns “Object”.

🐛 Fixes

• Nested blocks could no longer be selected using the mouse. This has now been fixed.
• A rendering issue in menus has been fixed, where incorrect icons were displayed when re-ordering items.
• Fixed numbering issues in the blocks preview to display correctly.
• Fixed: Only first embedded instance appears in backlinks. Ticket
• Fixed links with aliases so they keep the original link text as expected. Ticket
• Fixed rendering problems with drag handles in menu items to improve usability.
• Fixed grouping by backlink objects showing unnamed groups until the backlink is opened. Ticket
• Fixed icon visibility problems during sorting in menus to display icons properly.
• Removed the option to download images that were not uploaded to avoid confusion.
• Resolved a problem with object picker property menus showing inconsistent selections when choosing objects.
• Resolved a problem loading and updating budgets for external AI provider keys.
• Fixed an issue where exporting a tag would result in an empty CSV file.
• Addressed a problem on Windows where file links using file:// paths were not working correctly.
• Fixed a problem that caused issues when selecting blocks inside daily notes.
• Fixed an issue where SVG images for objects were not showing correctly in Chromium-based browsers.
• Resolved a problem where Unsplash images did not appear on page previews in object gallery views and were missing in PDF exports.
• Disable and re-enable block virtualization when using ‘find in page’ to make results more accurate. Ticket
• Fixed localization issues in the offline sync settings to improve language support.
• Fixed issues when selecting multiple blocks across an object.
• Fixed accidental creation of new objects in data views so new items only create when clicking on the intended area. Ticket
• Removed the ‘Collection’ option from the link menu to prevent confusion when creating links.
• Fixed the filter by Object type in queries to work correctly again. Ticket
• Fixed missing content and queries that were pinned to the dashboard so they now appear as expected. Ticket

Original source

🚃 New Storage Infrastructure

We rewrote the whole storage infrastructure within the app. This is a major under-the-hood improvement:

• Substantially faster startup: The app will need to redownload all content with this update, but from then on it should start up much faster.
• Faster content loading: Content loading and calculations are now more efficient.

Please report any issues you experience with the new version on our feedback board. We’d also love to hear any feedback regarding performance.

✨ Improvements

• “Add” option for pinned sections: If you hover over a pinned section you can now click on the “+” button to directly add content to that section
• Better UI for Aliases: Aliases can now be edited and added like tags. By hitting enter you add a new alias. Backspace removes an alias.
• Block linking support for daily notes. Ticket
• Tidy-tree support for Mermaid diagrams. Ticket
• “Capacities needs a restart” now fixed on iOS devices. Ticket
• Better link menu performance. Ticket
• Removed languages for code blocks from create menu for better search results
• The option to create new objects has been renamed from ‘Create Object’ back to ‘New Object’.
• Better behavior of AI auto-filling
• AI auto-filling all properties of an object does not fill aliases anymore as this is usually not intended behavior. You can still use AI auto-fill by clicking on the button for aliases.
• The configuration menu in object dashboards got deprecated as you can now add sections via the “+” button and remove them by clicking on a section when it’s active.
• Customization menu for object dashboard is back
• Better merging of content when working across devices

🐛 Fixes

• We have resolved an issue that resulted in not all objects being shown in data views or all not blocks being visible. Please note that this was only a display issue.
• Unable to view or edit Aliases on iOS. Ticket
• Aliases - show the object type in references. Ticket
• Aliasing text continues after selecting object reference. Ticket
• Hovering over title in order to add description, aliases or autofill etc. does not work. Ticket
• Can’t filter tasks based on the current object. Ticket
• Two issues have been fixed in the ‘Object Selection Modal’, including:
  • The button for selecting files in the ‘Upload’ tab should now work as expected.
  • There should no longer be any rendering issues in the ‘Existing Content’ tab.

Original source