Microsoft Teams Updates & Release Notes

• Temporarily pause all notifications:

Users can now temporarily pause all notifications to minimize interruptions without changing their existing notification settings.

• Town hall optimization for VDI attendees:

Teams now supports audio and video offloading for town hall attendees on Windows endpoints connected to Azure Virtual Desktop, Windows 365, Citrix, Omnissa, or Amazon virtual desktop environments.

• Identify custom Teams apps that need updates for Teams private and shared channels:

Admins can now view custom apps in the Teams admin center that need updates to work in private and shared channels, helping them identify apps that require developer action.

• Monitor and troubleshoot meetings and calls across your organization:

Admins can now monitor meeting and call health, identify recurring issues, and troubleshoot problems affecting users in active and completed meetings and calls.

Breakout rooms in meetings with up to 1,000 attendees:

Organizers can now use breakout rooms in meetings with up to 1,000 attendees, making it easier to facilitate small-group discussions and collaboration in large-scale sessions.

Enhanced bookable desk experience on Teams desk hub devices:

Teams desk hub devices, such as Yealink Linkhub, now help users find and reserve available desks directly from the device, making it easier to book workspaces in flexible work environments.

Note

A Teams Shared Space license is required for each device.

Keep conversations moving while files upload

When you share a file in Teams, you no longer need to wait for the upload to finish before continuing your work. Across chats, channels, and meetings, files upload in the background so you can keep collaborating without interruption. Progress indicators keep you informed, and your files appear in the conversation as soon as they're ready, creating a more seamless collaboration experience that reduces wait times and helps you stay focused on work. To learn more, see Send a file, picture, or link in Microsoft Teams.

Ask Copilot in Teams conversations

In a Teams chat, highlight and right-click part of a message. Select Ask Copilot to ask for more context. To learn more, see How to use Microsoft Copilot in Teams chats and channels.

Find and share files faster

Select Attach files in a Teams compose box to quickly browse and share cloud-based files. To learn more, see Share files in Microsoft Teams.

Read highlighted text more easily

Improvements to text highlighting in dark and high-contrast modes help your content stand out more clearly.

Watch a video recap after a Teams meeting

Video recaps capture key highlights, including presented content, video clips, and discussion, from past Teams meetings. To learn more, see Video recap in Microsoft Teams.

New sharing layouts in Teams events

Updated layout options allow organizers and presenters to customize how shared content appears during a Teams event. To learn more, see Manage what attendees see in Microsoft Teams.

Choose who can control production tools in Teams events

Designate who can start and end an event and manage what attendees see during a Teams event. To learn more, see Control town hall production tools in Microsoft Teams.

Customize presenter panel in Teams events

Resize and expand the presenter panel in "Manage what attendees see" to easily view, manage, and switch between presenters during an event. To learn more, see Manage what attendees see in Microsoft Teams.

Increased breakout room capacity

Breakout rooms in Teams meetings and events now support up to 1,000 participants across 100 rooms. To learn more, see Manage breakout rooms in Microsoft Teams.

AI-powered reception for Teams Phone

The Teams Phone Agent helps callers with common requests, like routine questions, to keep your team focused on calls that need a human touch. To learn more, see Teams Phone Agent.

Catch up on calls with intelligent call recap

Review key parts of past conversations as well as follow-up actions with intelligent call recaps. To open a recap, find the call record in the Queues app call history and select Recap.

Gain insights from past calls with Copilot

Use Copilot in the Queues app’s shared call history to ask questions about the call and uncover key details. To learn more, see Get started with Microsoft Copilot in Teams Phone.

Manage auto attendant shared voicemails

Track, triage, and respond to auto attendant shared voicemails directly in the Queues app. To learn more, see Use the Queues app for Microsoft Teams.

More delegated call controls

Lock active calls to prevent delegates from joining or resuming the call and see when a delegate joins. Optional warning tones notify participants if a delegate joins or resumes. To learn more, see Share a phone line with a delegate in Microsoft Teams.

New room optimization mode

Room optimization mode helps you use your laptop in places that don’t have a Teams Rooms system. It also helps automatically configure meeting settings when room peripherals are connected.

Improved bookable desk experience

The Teams panel app lets visitors see bookable desk availability at a glance and book directly on the device.

Create a workflow from a SharePoint form

A workflow can now be triggered by the submission of a SharePoint form, so automation can run on structured input.

Real-time buying signals

Sales Navigator in Teams delivers real-time lead and account insights directly in Teams, helping sellers take action quickly while opportunities are most relevant.

Use single-character shortcuts in Teams chat

Predefine single-character shortcuts in Teams to quickly take common messaging actions, like editing, deleting, replying, and more.

Keep conversations moving while files upload

When you share a file in Teams, you no longer need to wait for the upload to finish before continuing your work. Across chats, channels, and meetings, files upload in the background so you can keep collaborating without interruption. Progress indicators keep you informed, and your files appear in the conversation as soon as they're ready, creating a more seamless collaboration experience that reduces wait times and helps you stay focused on work. To learn more, see Send a file, picture, or link in Microsoft Teams.

Interpreter: Simultaneous mode enhancements

This feature improves AI Interpreter's Simultaneous mode by ensuring interpreter audio and live captions use the same selected language. Admins can now fully disable voice simulation, and users have access to more voice options with dynamic voice assignments that help distinguish speakers and make conversations easier to follow.

Recap app — one place for all your past recaps

This feature brings all your meeting recaps into one place, making them easier to find, filter, and catch up on. Quick filters help you find the right meetings, while Audio Recap lets you review multiple meetings more efficiently. You can also browse and revisit meetings with Recap from the past 30 days.

Manage Teams devices in the Pro Management portal

Administrators can now use the Pro Management portal to monitor device health, manage inventory, and access analytics for both Windows and Android devices. Management of Android-based Teams Rooms, Teams panels, and Teams phones is moving from the Teams admin center to the Pro Management portal, providing a consistent and secure management experience across devices and manufacturers.

Report external users for security concerns in Teams

This feature enables users to report suspicious external users directly within Teams, alongside existing block actions. Reports are surfaced in the Teams admin center, giving admins visibility into potentially risky interactions and enabling them to investigate and take appropriate actions. This enhancement helps organizations respond faster to phishing, impersonation, and other external threats while leveraging end-user signals as an additional layer of protection.

Manage Teams Core agents in the Teams admin center

Administrators can now manage Teams Core agents, such as Facilitator, from a dedicated experience in the Teams admin center. Control agent availability and settings for your organization, specific users, or groups from a single location. Teams Core agents are available by default to licensed users and no longer depend on organization-wide Microsoft app settings.

Improved app and agent access request management

Users can now request access to apps and agents blocked by administrators through a guided experience in Teams and receive notifications when their request status changes. Administrators can review and act on requests more efficiently in the Teams admin center, with improved visibility into new requests.

Catch up in the Meeting Recaps app

Review past meetings in one place from the Meeting Recaps app. Choose from different recap styles, like audio and video, to suit your personal preference. Quickly filter recaps to find the ones that matter to you most. To learn more, see Get started with the Meeting Recaps app in Microsoft Teams.

Access Viva communities in Teams

Open your org's Viva communities directly in Teams and stay up to date with notifications that appear in your Activity feed.

Search for keyboard shortcuts

Find keyboard shortcuts quickly in the keyboard shortcut dialog's new search functionality.

Hiring made easier in Teams

The LinkedIn Hiring Assistant is now integrated in Teams, helping streamline candidate review and hiring manager collaboration.

Remember sign-in settings on Teams for web

Teams for web now honors your sign-in preference across browser sessions, whether you want to stay signed in or sign in again when you reopen your browser.

Teams Phone Call Transfer Improvements

Microsoft Teams is improving the call transfer experience on desktop (Windows and Mac) with a streamlined workflow that makes transferring calls faster and more intuitive. These changes reduce the number of steps to initiate a transfer and introduce transfer suggestions to help users find the right transfer target more quickly.

Sensitivity label inheritance for meeting recordings

Meeting recordings now automatically inherit your meeting’s sensitivity label. When admins enable label inheritance in the sensitivity label policy, any labeled meeting applies the same label to its MP4 recording, ensuring access controls and data handling rules are carried forward consistently. This also ensures that Copilot and agent responses based on transcripts accurately reflect the meeting’s sensitivity, keeping confidential content protected end to end.

Microsoft Teams

Enhanced peripheral data in Pro Management portal reports for BYOD spaces: Admins can proactively manage peripherals in bring your own device (BYOD) rooms and desks with reports in the Pro Management portal that now flag if devices are faulty, undetectable by a PC, missing, or moved. Reports in the Pro Management portal require a Teams Shared Devices license for the room, and desk reports are in public preview.

Users can trust that their context will be preserved when relevant to them, and not preserved when it’s not: When you return to a conversation within a short duration of time, your selected tabs, opened side panels, and layout are restored automatically, so you can keep working without resetting your workspace.

Identify bots joining your Teams meetings: During Teams meetings, if there is an external 3P bot trying to join the meeting, organizers will be able to see a clear representation of the bots while they wait in the lobby. Organizers will be required to explicitly and separately admit these bots into the meeting, if really required. This approach will ensure that no one inadvertently accepts the external bots into the meeting ensuring that the organizers have full control over the presence of these bots.

Add breakout room participants in bulk using CSV: This feature enables support for bulk breakout room participant assignment using a CSV file, helping organizers save time when setting up breakout rooms.

Microsoft Teams: Teams room builder in the Pro Management portal: The Teams room builder is a user-friendly, visually engaging tool to help IT managers design and configure Teams Rooms traditional, signature, and flex meeting spaces. This feature, available in the Teams Rooms Pro Management portal, enables faster design, standards creation, and rollout. With a variety of equipment options and helpful criteria filters, device and license selection and purchase is simplified. Available with Teams Rooms Pro.

Profanity filter is disabled by default for captions: We are updating the default profanity filter setting for live captions from On to Off across Teams meetings, calls, events, and Microsoft Teams Rooms (MTR) devices to improve accessibility and align with EU requirements. This change will only affect users who have never configured their live captions profanity filter preference. Users who have already set their preference will keep their current setting. As a result, some users may begin seeing unfiltered profanity in live captions by default after this rollout. Users can update this preference in settings at any time.

• Queues app on Teams mobile: This feature enables the "call queue management" feature on the go for you to stay connected and responsive. The Queues app on Mobile empowers on-the-go workers to manage customer engagements efficiently. Users can view queue status, opt in or out of queues, and access real-time metrics—all from their mobile device. With seamless integration, it ensures fast response, smooth call handling, and improved customer experience, anytime and anywhere.

• External Domains Anomalies Report: This feature, namely External Domains Anomalies Report helps admins proactively identify unusual or risky interactions with external organizations in Microsoft Teams. By analyzing communication trends and detecting sudden spikes, new domains, or abnormal engagement patterns, it provides early visibility into potential data-sharing or security risks. As external collaboration continues to grow, this report offers admins actionable insights to protect their tenants while maintaining productive cross-organization collaboration.

Search with Copilot

Find chats, files, and other content by asking questions in natural language instead of searching exact keywords. Copilot helps surface information you're looking for across Teams. To learn more, see .

Find files faster

Discover files in chats and channels with improved search and filtering options. Narrow results by file type, sender, and date to quickly locate content. Press Ctrl + F (Windows), Cmd + F (Mac), or select Find in chat to start. To learn more, see Search for messages and more in Microsoft Teams.

Simplified app discovery

Browse your apps in a new list view designed to make finding and launching apps easier. To learn more, see Find teams and personal apps in Microsoft Teams.

Return to where you left off

Teams now preserves your chat layout and open panels when you navigate between conversations, making it easy to pick up where you left off.

Better chat organization

Muted chats and meeting chats are now grouped together in separate sections to help you keep track of conversations and reduce distractions. To learn more, see Chat in Microsoft Teams meetings.

Improved downloads

Your download manager now appears in the Teams title bar or with a keyboard shortcut to let you monitor downloads without blocking you from other actions in Teams.

Quick share for images

Access image sharing options from hover, right-click, overflow menus, and shared tabs. Permissions are preserved for images stored in OneDrive or SharePoint, so the right people maintain access. Images pasted directly in chat don’t support permission-based sharing. To learn more, see Send a file, picture, or link in Microsoft Teams.

Smarter meeting security

Teams can help identify automated participants in meetings, giving organizers and admins more visibility into who or what is joining.

Branded meeting reactions

Express yourself with organization-branded reactions during meetings. Companies can create custom reaction experiences that align with their brand. To learn more, see Use meeting themes in Microsoft Teams.

Room availability indicators

See whether a meeting room is available before confirming it when scheduling a Teams event. To learn more, see Host or attend an event from a Microsoft Teams Room (MTR).

Better voicemail transcripts

Receive more accurate voicemail transcriptions with support for more languages.

Report suspicious calls

Flag suspicious calls directly from Teams and optionally block the caller. Your reports help strengthen protections against fraud and impersonation threats. To learn more, see Reporting for Teams calling.

AI Interpreter (Simultaneous) update: Quality upgrades + new language support (Traditional Chinese)

This feature enables AI Interpreter to deliver now more accurate real-time interpretation, with improved handling of people’s names and common industry terminology. This feature also enables AI Interpreter support your organization’s Custom Dictionary in the Microsoft 365 admin center, helping preferred terms and phrases translate more consistently across meetings. Traditional Chinese is now officially supported.

Streamlined Microsoft 365 Certified App Management in Teams Admin Center

This feature allows Microsoft 365 administrators to enable Microsoft 365-certified SaaS applications within their tenant through org-wide settings for third-party apps. Admins can choose to allow a subset of applications that have already been verified against industry security and compliance standards. This ensures organizations can confidently adopt apps while maintaining governance and reducing approval overhead.

Branded meeting reactions

This feature enables visual identity to shape how your organization shows up. Whether it's a client presentation, an internal milestone, or a seasonal event, the right visuals set the tone and reinforce your brand. With new branded reactions, organizations can now extend their visual identity directly into meetings. IT admins simply upload custom reaction icons reflecting brand elements or event themes, and these instantly become available for meeting participants. Every clap, thumbs-up, or celebration now aligns with your organization's look and feel—a simple way to create more cohesive, on-brand meeting experiences.

Simplified Teams app bar to create a cleaner and more focused experience

This feature has enabled us simplify the app bar to help you focus on what matters. Apps are easier to scan in a cleaner "View more apps" list, the overflow menu is less cluttered, and you can choose to show or hide the app bar to create more space for your work.

One-Time Email Passcodes for External Presenters in Teams Events

This feature enables One-Time Email Passcodes to provide an easy way for tenant administrators and event organizers to verify the anonymous, external presenters invited to their events. When active, the anonymous external presenters will see a prompt for the new One-Time Email Passcode before joining an event and will get a 'Verified' tag next to their name after joining. External presenters with personal or professional Microsoft accounts will be asked to sign into those accounts to verify instead of receiving the one-time email passcode. Tenant administrators will have the option to require verification for external, anonymous presenters from the Teams Admin Center or by using PowerShell commands. Based on what the admin has set for the tenant, the event organizer will have another set of options available to them that extends to all external presenters. The options include

• (a) Verify external presenters, only allowing invited accounts to join;
• (b) Verify external presenters, allowing uninvited users to join the lobby;
• (c) No verification. (This option will only be available if the tenant admin has also set the policy to no verification.) This distinction for event organizers gives them the ability to lock down an event to only the invited external presenters or be more flexible by allowing uninvited users with the link to join through the lobby.

Attendee Packs for Teams Events

This feature enables Attendee Packs to provide additional capacity options for Teams Events such as webinars and town halls. Organizers can scale event attendance beyond base limits while maintaining a consistent Teams Events experience. Availability and enforcement are managed through tenant licensing.