Cosmolex Release Notes

Customize Payment Method for External Payment Links

By default, CosmoLexPay offers your clients the option to pay with credit cards, bank accounts, or PayPal when they pay through Invoice Payment, Trust Retainer, or Website Payment links. To give you greater flexibility in tailoring payment options to your client preferences and business needs, you can now decide which payment options appear to clients by navigating to Account > CosmoLexPay.

You can choose to select either Credit cards, ACH (Bank Transfer), or PayPal. For compliance and client usability, a minimum of one payment method must remain active. Enable the method(s) you prefer, disable the rest, and:

• Cut processing costs by steering clients toward lower-fee options
• Deliver a smoother payment experience that matches your firm’s needs

Updated on July 31, 2025

Matter File Number on Reports

To help you improve tracking and audit trails, you can now check a box to include matter file number on the following banking reports:

• Bank Activity Report
• Cash Disbursement Journal
• Cash Receipts Journal

New Invoice Template Merge Field

We have added a new invoice template merge field [#PreviousInvoiceAmt#] that will display amount for previously created invoice.

Class Filter in Billed/Collected Tax Report

You can now filter the Billed/Collected Tax Report by class, which will allow for precise tax tracking across matters.

New Invoice Merge Field

• To improve the accuracy of financial reporting, we have added a new invoice merge field [#PreviousMatterBalance2#] that shows a matter’s balance as of invoice date, unaffected by future payments.

Invoice Date Column

• To improve reporting, in addition to the payment date, the Collection by Timekeeper report now also includes a column for Invoice Date.

Client ID in Matter Transactions

• The Matter Transactions report now includes the Client ID field after the client name field.

Fixes

We have fixed a few issues in the application.

• Firm email address will now receive an email notification when client downloads an invoice using invoice link if they have enabled Send Invoice Download Notification to the Firm’s Email Address under Setup > Firm Settings > Invoice Settings > Invoice delivery option.

• Users will be able to see the key for the Top 5 Clients graph in the widget on the firm dashboard.

• Users will be able to select specific pages for custom export in the Recent Activities dashboard.

Enhancements

Invoice field information, new invoice merge field, and more.

Invoice Field Information

If you check the box to Include Invoice field with no information, under Setup > Invoice Settings > Invoice Print Settings, it will display merge field in Invoice template as $0.00 if there is no data available. This will ensure that financial reports remain transparent.

New Invoice Merge Field

With the new merge field for invoice templates, users will be able to see the following columns:

• Date
• Description
• Timekeeper Initial
• Hours
• Amount

Fixes

• While importing a QBO file if there is an error in the upload system will provide a specific reason in the error message.
• User can add/edit deposit slip without any error.
• User will be able to edit calendar event or task without getting any error.

Enhancements

• Additional classification for eBilling, and more.

eBilling Classification

• To allow law firms to accurately categorize their timekeepers in e-billing reports, we have added a new Senior Associate classification under Edit Timekeeper > Advanced Settings > E-Billing > Classification.

Fixes

• While editing a transaction in the reconciliation screen, users will be redirected to the hard cost screen when they click on the Include Matter Expense option.
• When you import a QBO file with missing elements, you will get the correct error message.