Asana Release Notes

(Personal) Reference custom fields in advanced search:

Use advanced search to filter and report on tasks by the values stored in custom fields.

(Personal) Deprecate Limited Access Members (LAMs):

Simplified user management by consolidating legacy limited access members into a clearer licensing model.

(Personal) Export project tasks to Excel:

Export tasks from a project directly into an Excel file for deeper analysis or sharing outside Asana.

(Personal) Deprecate Limited Access Members (LAMs):

Simplified permission management by eliminating Limited Access Members on teams and making team membership and project access explicit.

(Starter) Restrict the creation of workspaces in organizations:

Limit the creation of new workspaces to admins so that they can keep work consolidated in the right organization.

(Starter) Mobile reference custom field support:

Use reference custom fields more easily on mobile with improved navigation and access to linked objects.

(Starter) AI Studio usage history export (CSV):

Export AI Studio usage history as a CSV so admins can review activity and monitor credit consumption.

(Starter) Google Drive folder search for AI Studio:

Let AI Studio securely search, reference, and use content from attached Google Drive folders within AI workflows.

(Starter) Words to workflow chat in AI Studio:

Expanded rule creation from a single-message experience to a back-and-forth chat that helps users create AI rules.

(Starter) Mobile support for Timesheets and Budgets add-on users:

Track time on tasks from mobile and see it reflected in Timesheets on web.

(Advanced) Goals custom fields:

Add and view custom fields on goals so teams can standardize how they track status, owners, and other key details.

(Advanced) CSV import for RBAC roles:

Import and update user roles in bulk using CSV so admins can roll out role based access control at scale.

(Enterprise+) Role based access control (RBAC) with custom roles:

Define and apply custom roles so admins can give people more precise permissions across Asana. Also available via the Permissions Management add-on.

(Add-on) Timesheets and Budgets add-on:

Optimize decision-making and project outcomes with real-time visibility into budgets, time, and costs. Track progress with accurate timesheet data, monitor project health with budget tracking, and manage resources with flexible user rate cards. This add-on is available to purchase for any customers on a Starter, Advanced, Enterprise, and Enterprise+ plan. Contact sales for more information.

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Personal

• Notify users when they are mentioned in task descriptions: This new behavior means you’ll receive a notification when @mentioned in a task description.

• Customize card size in board view: When you’re using board view in projects and My tasks, you can now adjust the card size to small, medium, or large.

• Merge as duplicate on iOS: Merge duplicate tasks and unmark tasks as duplicates on iOS.

• Deprecated team invite links: Asana has deprecated team invite links but is keeping email invitations.

• Saved tabs on Android: See all the custom views created for projects and to more easily switch between them on Android.

• Notes tab on iOS: Take notes in projects and My tasks while using iOS.

• Create a task from Slack: Use the 📝 (:memo:) emoji to react to Slack messages (in channels where the Asana Slackbot is added) to automatically create an Asana task from it.

Starter

• Dynamic “Me” filter for people custom fields and creator field: In projects, My tasks, and portfolios, you can apply a dynamic filter so you see just the tasks related to yourself.

• Reference custom fields in rules: Triggers and conditions in rules have been enhanced to support reference custom fields.

• Risk reports: Discover risks in your projects before they become an actual blocker. This new option in project Smart Summaries identifies project risks and suggests mitigations.

• Multi-select custom field typeahead: When a multi-select custom field has a large number of available options, easily find the value you’re looking for by typing in search text.

• Work schedules for rules: In the rule builder you can now enable work schedules when setting relative dates. Automatically adjust relative dates to business days, ensuring automated workflows respect your team's working hours and skip weekends or holidays.

• Shareable custom task types: You can now share custom task types with other people, meaning you can add any task types to a project via the Customize menu.

Advanced

• Time tracking on mobile: You can now enter estimated and actual time on mobile.

• API support for time filtering by time range: Asana has added API support to set a start date and end date (YYYY-MM-DD) to filter time entries by a defined period. This enables reliable, automated monthly exports to external systems and improves reporting accuracy without manual work.

Enterprise

• Privacy default controls for goals and portfolios: This update allows admins in the admin console to set the starting privacy state of a portfolio or goal upon creation. This will not affect users' ability to switch the privacy state in the future.

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(Personal) Chart color update:

Charts now use an updated color palette to improve visual consistency.

(Starter) Enhanced password requirements and admin controls:

All users must create passwords of at least eight characters and cannot use passwords known to be compromised. Admins can raise the minimum password length for their domain up to 20 characters.

(Starter) Proactive rule suggestions:

Get tailored automation recommendations in your projects, including AI-powered rules that can automate entire processes.

(Starter) LLM auto-names rules:

When a new rule is created, an LLM will automatically generate a rule name for you instead of being based off of the rule trigger.

(Starter) Reference custom fields:

Attach tasks, projects, portfolios, and goals as field values on tasks, projects, and portfolios to make relationships visible and ready for automation and reporting.

(Starter) Relative date triggers now work on subtasks:

Apply time‑based triggers to tasks and subtasks, with support for date custom fields, so your automations can handle more of your workflow.

(Starter) Script rule ownership and editing:

Project editors can view script rule details, claim ownership, and update scripts so workflows continue when the original owner changes.

(Starter) Rule ownership transfer:

Transfer ownership of rules to another user to keep workflows running when roles change and ensure notifications go to the right person.

(Advanced) Goals saved views and grid view:

Create personal saved views for goals, and now work with goals in a grid layout similar to projects and portfolios.

(Advanced) Workload color picker:

You can now set the icon and color of a workload in the workload action menu.

(Advanced) Time entry editing permissions:

Users can no longer edit other user’s time entries, helping maintain accurate records and support approvals.

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• Less feedback in Slack: Action confirmations now appear as threaded replies instead of top‑level posts, reducing channel noise with the Slack+Asana integration.
• Mobile push notifications sync across devices: You won’t receive a mobile push if you’ve already archived the same notification in your Asana inbox on web.
• Guest authentication with magic links: Guests can sign in with one-time, time‑bound magic links that meet FedRAMP/NIST identity standards; events are tracked in audit logs and honor domain session policies.
• Multi-filter and multi-sort: Apply multiple filters and multiple sorts in project views on Android, matching iOS.
• Hide all images on Board view: Use the view options toggle to turn off cover images across your board so you can scan tasks more easily.
• Comment drafts sync on Android: Start a comment on web or iOS and pick it up on Android, and vice versa. This initial release supports text-only drafts.
• Team pages: Edit the name and description of curated items without deleting and recreating them.
• View AI activities and reasoning in task details and Inbox on iOS and Android, matching the web experience. This helps you understand what an AI workflow did and why.

Starter

• Request access and responses are now available for goals, dashboards, workload, capacity plans, and bundles. On mobile, approvers can now approve or reject these requests in‑app.
• AI Studio Plus: Purchase AI Studio Plus directly in the admin console to add AI credits beyond Basic limits. Learn more in AI Studio Plus.
• AI Studio attachments: Asana AI can now read attachments from Dropbox and Box.
• Data retrieval upgrades: AI Studio can now access more of the Work Graph, making it easier for smart workflows to find the right context.
• Smart chat improvements: Smart chat now tailors answers to your role, function, and use case to deliver more relevant responses. It has a better understanding of sections and custom fields when your question is scoped to a project or My tasks, improving answer relevance.

Advanced

• Goals editor and viewer access levels: Share goals more broadly while controlling who can make changes with new editor and viewer roles.
• Zoom transcript summary automation: Zoom meeting transcripts can now trigger rules and AI Studio workflows to generate meeting summaries and create follow‑up tasks after recorded calls.

Enterprise

• Permissions Management and Compliance Management add-ons: Purchase advanced permissions and compliance capabilities without a full Enterprise+ subscription.
• Seamless activation for view-only licenses: Admins in Enterprise and Enterprise+ organizations can assign and manage view-only licenses directly in the admin console without assistance from Asana support.
• Placeholders in capacity planning: Plan work before assigning specific people by using role-based placeholders (like “Designer” or “Backend Engineer”) in capacity plans.

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• (Personal) Swimlanes on board view: Organize tasks into horizontal rows by sections, assignees, or custom fields in board view.
• (Personal) CSV Import improvements: Get clearer row limit warnings, updated status messages, and email notifications when your CSV import completes or fails.
• (Personal) Granular API scopes for existing apps: Enable existing API applications to adopt granular permission scopes—including new webhook creation scopes—providing enhanced security and access controls without requiring app recreation.
• (Personal) Task templates respect work schedule: Choose whether task templates accommodate work schedules with a new toggle in task template settings, keeping due dates aligned with your team's working hours and preventing scheduling conflicts.
• (Personal) Admin console dark mode: Enjoy dark mode support in the admin console
• (Personal) Improved color customization: Use a refreshed palette that provides more depth and visual consistency across projects, teams, and your workspace.
• (Personal) Quick find and Contextual search: Navigate large projects effortlessly with Quick find to instantly filter tasks by name in your current view, plus Contextual search to quickly access global search filtered by your project. Available across projects and My tasks on list, board, Gantt, and calendar views.
• (Starter) Create tasks with custom task types on mobile: Create custom task types using your project's default custom task type (like "Bug" or "Ticket") directly from iOS and Android.
• (Starter) NZD currency option for number custom fields: Select New Zealand Dollar (NZD) as a currency format when creating number custom fields.
• (Starter) Smart chat scroll behavior updates: Experience improved navigation in smart chat with enhanced auto-scrolling that focuses on the latest responses and a new floating button to quickly jump to the bottom of conversation threads.
• (Starter) Convert tasks to milestones with automation: Use rules to automatically convert tasks into milestones.
• (Starter) Create multiple dashboard tabs: Organize different reporting views by adding multiple dashboard tabs to projects and My tasks, with the ability to duplicate tabs within projects.
• (Starter) Words to workflows in AI Studio: Create Smart workflows by simply describing what you want in plain language, and let AI automatically set up the appropriate triggers, conditions, and actions for you.
• (Advanced) Amazon Q index integration: Connect Asana AI to your organization's Amazon Q index to access information from third-party apps like Google Drive, SharePoint, Slack, Gmail, Outlook, and Salesforce.
• (Advanced) Enhanced Power BI integration: Access expanded data exports including portfolios, projects, tasks, subtasks, and custom fields with improved table organization and faster refresh rates.
• (Advanced) Enhanced Tableau Connector: Access comprehensive data export including portfolios, projects, tasks, subtasks, and custom fields with improved four-hour refresh frequency and optimized table structures for easier business intelligence analysis.
• (Advanced) Week numbers in workload and capacity planning: See the week number displayed in workload and capacity planning views, which may be especially useful for EMEA teams who frequently reference work by week numbers.
• (Enterprise) Private custom fields in rules and bundles: Use private custom fields in your workflows and bundles without compromising data privacy.
• (Enterprise) Portfolio dashboard exports to PowerPoint: Create compelling executive summaries by exporting portfolio dashboards directly to PowerPoint.
• (Enterprise+) IP allowlisting: Restrict access to your Asana organization based on specific IP addresses to meet regulatory compliance requirements for users in regulated industries.

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Personal

• Replace team licensing with user licensing in mixed domains: Transition from team licensing to user licensing to enable seamless collaboration without double billing.
• iOS View Switcher to Inbox: Experience view switching and filter control across my tasks, projects, and inbox surfaces on iOS.
• Personalized mobile onboarding: Share your role, function, and use case preferences to deliver a tailored Asana onboarding experience on iOS and Android.

Starter

• Team sharing for custom fields: Enable field admins to grant access to entire teams at once, reducing manual effort and making it easier to support secure workflows across large organizations.
• Smart chat in Microsoft 365 Copilot: Access Asana's smart chat directly in Microsoft Copilot to get immediate project insights, identify bottlenecks, and receive AI-driven recommendations without switching applications.
• Custom field dropdown in advanced search: Display additional custom fields in search results without adding filters
• Jira sync ownership transfer: Enable workflow continuity by allowing project admins and editors to delete existing Jira syncs and set up new ones when the original sync owner leaves the organization.
• AI Studio Plus: Level up productivity for individuals and small teams with a new monthly plan for building AI workflows to pass off busywork.

Advanced

• AI-powered project selection: Let AI intelligently determine which project to add newly created tasks to when using rules.
• Jira Cloud site selection for sync: Easily switch between Jira sites by selecting which site to sync with during authentication, eliminating the need for manual app removal in Jira.
• Jira Software Cloud comment sync: Automatically sync comments between Asana tasks and Jira issues to keep teams connected and collaborating.
• Improved custom task type creation flow: Improve workflow management with a redesigned experience to create custom task type, featuring an intuitive modal interface, simplified color options, and new progress icons.
• Create task automation enhancements: Use dynamic values or AI to automatically populate custom fields when creating tasks through automations.
• Manual triggers for portfolio rules: Get precise control over portfolio workflows by manually triggering rules as needed.
• AI Studio first time experience: Get started faster with AI Studio with a guided onboarding experience.
• Multiple filters in Timeline view: Apply multiple filters simultaneously in Timeline view when sorted by 'None' or 'Assignee' to create more targeted views of your project timelines
• Portfolio timeline improvements: Access project details instantly with the new portfolio right pane. You can also visualize complex initiatives more effectively with timeline view enabled for portfolios containing nested portfolios.

Enterprise

• Favorite bundles: Favorite frequently used bundles for easier access.
• Public Reporting API for custom BI tools: Build custom Business Intelligence connectors without the need to manage export performance and infrastructure load balancing.
• View only license support for trials: Enable stakeholders to experience view only licenses during Enterprise and Enterprise+ trials

Enterprise+

• Activity based session expiry: Strengthen your organization's security with configurable idle session timeout settings that automatically log out inactive users after a specified period.

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Personal

• Enhanced password security: Strengthen your account security with known bad password validation, ensuring compliance with FedRAMP security standards.
• Smart navigation improvements: Navigate through Asana more efficiently with enhanced search and discovery features that help you find what you need faster.
• Updated URL structure: Experience cleaner, more intuitive URLs that make sharing and bookmarking Asana content easier across your organization.
• Task attachment copying: Copy attachments when duplicating tasks to maintain complete context and reduce manual work.

Starter

• Team sharing on project templates: Add teams to a project template without having to add people individually, streamlining project setup and collaboration.
• Creative workflow packages: Access specialized workflow templates designed for creative production teams, including asset review and approval processes.
• Universal dashboard team sharing: Share dashboards across teams to provide broader visibility into project progress and team performance.
• Pricing and packaging changes: Asana is transitioning legacy Premium and Business plans to Starter and Advanced. This includes updates to Starter and Advanced plans, and updates to usage limits, without any price increase or loss of functionality.

Asvanced

• Custom field color coding for universal workload: Visualize workload data more effectively with color-coded custom fields that make capacity planning clearer.
• AI Studio web access capabilities: Enhance your AI workflows with the ability to search and incorporate web-based information directly into your automated processes.
• Rule execution history: Track and analyze your workflow performance with detailed execution logs for rules, including AI Studio rules.
• AI Studio contextual search: When selecting which data to use from @mentioned tasks and projects, you can now let AI decide and Asana AI will search for tasks within the @mentioned projects and return relevant results.
• AI Studio robust error handling: AI Studio now provides more descriptive errors and warnings as users create AI Studio rules.
• AI Studio pre-built AI rules: Get started faster with pre-configured AI rules for common automation scenarios.
• Smart workflow gallery: Use new smart workflow templates for ticketing, request tracking, work intake, and creative requests.
• AI Studio can reference more work items: AI Studio can now reference goals, workload, and portfolios.
• Enhanced Tableau/PowerBI connectors: Export up to 1,000 tasks in real-time for more comprehensive data analysis and visualization capabilities.
• Outlook add-in improvements: Manage Asana tasks more efficiently from Outlook with enhanced integration features and better synchronization.
• Jira sync enhancements: Maintain better alignment between Asana and Jira with improved synchronization and field mapping.
• Project dependencies enhancements: Visualize and manage complex project relationships with improved dependency tracking and impact analysis.
• Custom task types improvements: Create more specialized workflows with enhanced custom task type functionality and better field customization.

Advanced

• Enhanced ticketing capabilities: Streamline IT and support operations with improved ticket management features, including better categorization and routing.
• Workflow packages for PMO: Implement project management office best practices with pre-built workflow templates for portfolio oversight and governance.
• IT workflow packages: Deploy specialized workflow templates for IT ticketing, incident management, and support operations.
• AI Studio UX improvements: Major UX improvements to the rule builder in AI Studio for a more intuitive and user-friendly experience.
• AI Studio can reference more work items: AI Studio can now reference goals, workload, and portfolios.
• Advanced) Custom field color coding for universal workload: Visualize workload data more effectively with color-coded custom fields that make capacity planning clearer.
• Enhanced Tableau/PowerBI connectors: Export up to 1,000 tasks in real-time for more comprehensive data analysis and visualization capabilities.
• Outlook add-in improvements: Manage Asana tasks more efficiently from Outlook with enhanced integration features and better synchronization.
• Jira sync enhancements: Maintain better alignment between Asana and Jira with improved synchronization and field mapping.
• Project dependencies enhancements: Visualize and manage complex project relationships with improved dependency tracking and impact analysis.
• Custom task types improvements: Create more specialized workflows with enhanced custom task type functionality and better field customization.
• AI Studio UX improvements: Major UX improvements to the rule builder in AI Studio for a more intuitive and user-friendly experience.
• AI Studio web access capabilities: Enhance your AI workflows with the ability to search and incorporate web-based information directly into your automated processes.
• AI Studio contextual search: When selecting which data to use from @mentioned tasks and projects, you can now let AI decide and Asana AI will search for tasks within the @mentioned projects and return relevant results.
• AI Studio robust error handling: AI Studio now provides more descriptive errors and warnings as users create AI Studio rules.
• AI Studio pre-built AI rules: Get started faster with pre-configured AI rules for common automation scenarios.
• Smart workflow gallery: Use new smart workflow templates for ticketing, request tracking, work intake, and creative requests.
• AI Studio can reference more work items: AI Studio can now reference goals, workload, and portfolios.
• Enhanced Tableau/PowerBI connectors: Export up to 1,000 tasks in real-time for more comprehensive data analysis and visualization capabilities.
• Outlook add-in improvements: Manage Asana tasks more efficiently from Outlook with enhanced integration features and better synchronization.
• Jira sync enhancements: Maintain better alignment between Asana and Jira with improved synchronization and field mapping.
• Project dependencies enhancements: Visualize and manage complex project relationships with improved dependency tracking and impact analysis.
• Custom task types improvements: Create more specialized workflows with enhanced custom task type functionality and better field customization.

Enterprise

• Multi-team custom onboarding: Streamline new user setup by assigning multiple team memberships during custom onboarding processes.
• Anti-virus scanning for FedRAMP: Ensure file security and compliance with automated anti-virus scanning for all uploaded attachments in FedRAMP environments.

Explore Asana's 2025 Spring release: Unlock speed and scale for your teams with AI workflows from the smart workflow gallery with our latest release.

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• Inbox notifications in Microsoft Teams: Receive Asana Inbox notifications and take quick actions directly in Microsoft Teams.
• Multi-task manual triggers: Run manually triggered rules on multiple tasks at once from the bulk task bar in list view.
• Improved mobile task detail UI tap states: Experience faster page loads with enhanced visual feedback and haptics to tappable elements in the task details.
• iOS project saved tabs: Manage your customized project views directly from your iOS device with project saved tabs.

Starter

• Enhanced request approval in mobile: Review and respond to access requests directly from your mobile device.
• Custom work schedules: Create custom work schedules that reflect your team's actual working days.
• Refreshed AI settings page in the Admin console: Use a single toggle to enable AI across your organization.
• Add variables in Slack message rules: Include variables like task name, description, assignee, due date, and custom fields in your messages when creating a rule with Slack message actions.
• Expanded people filtering: Filter by up to 100 people for assignee, owner, creator, and people custom fields in projects, portfolios, and My tasks views.

Advanced

• AI Studio: Use AI to build intelligent, no-code rules within Asana.
• Per-workflow AI Studio usage data: Toggle between per-person and per-workflow breakdowns of AI Studio usage in the admin console.
• Dynamic values for people rule actions: Automatically add followers or update people custom fields based on task context rather than specific individuals.
• Asana AI reads attachments from cloud storage: Use Asana AI to read and to analyze attachments from Google Drive, OneDrive, and SharePoint for more comprehensive insights.
• Tableau/PowerBI connectors real-time exports: Perform real-time exports of up to 1,000 tasks when using Tableau or PowerBI connectors for faster iterations when building charts and visualizations.
• Number formatting for formula custom fields: Apply customized number formatting to formula custom fields, including units, decimal places, and display formats to improve data clarity and consistency across projects.
• AI Studio pre-built rules: Boost efficiency with ready-to-use AI rules available in the rule library to automate tasks like renaming, summarizing, and triaging.

Enterprise

• 12-hour data caching for PowerBI / Tableau connectors: Refresh data every 12 hours instead of 24 to enhance performance with large data exports.
• Custom scripts in rules: Write Node.js code directly in Asana rules with script actions for deeper customization and no external hosting needs.

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Personal

• Update to colorblind friendly mode: See a clearer difference between colors in approval tasks, hover/active states, and UI borders.

Starter

• Rules settings sidebar: Edit a rule’s title, controls, and permissions from the rules settings sidebar.
• Delayed rule triggers: Edit a task added to a project without fear of it running any "task added to this project" rules before you’re done.
• Downstream dependency shifting: Use the “maintain buffer” setting to only shift upcoming dependent tasks.
• Team knowledge: Define, manage, and share company-specific terminology, acronyms, and technical jargon directly within Asana.
• Collaborative status updates: Add collaborators to help draft status updates before they’re published.

Advanced

• CSV time tracking export: Easily export comprehensive time tracking data from your projects into CSV format for analysis and reporting.
• View AI Studio credit usage: See your AI Studio credit usage in the admin console.
• Goals share modal: Share goals with others via the share modal.

Enterprise

• Work access mode: Access both public and private work content within Asana as a super admin in work access mode.
• Bundle contents in the customize tab: Use the customize menu to see the features added to a project via a bundle.
• 24-hour data caching for PowerBI/Tableau connectors: Export large volumes of data without concerns of data loss or connection timeouts.

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Personal

• (Personal) Unified toolbar: Use a consistent toolbar across all surfaces in Asana.
• (Personal) “Member of” tab in mobile project directory: Find the projects you’re a member of from the “member of” tab in mobile.
• (Personal) Updated Google Drive attachment filepicker: Attach a Google Drive file in Asana by pasting a link or typing in the title.
• (Personal) New OAuth flow for Google Drive in Asana desktop app: Easily authenticate the Google Drive integration on desktop.

Starter

• (Starter) Custom task types and statuses: Define custom task types to better suit your workflows, enabling you to streamline processes and improve reporting.
• (Starter) Custom team icons: Customize how your team's name appears by choosing a color or a custom icon.
• (Starter) Deeplinks for rules: Access rules directly through the browser from its own unique URL.
• (Starter) “Otherwise” branch in rules: Add an "otherwise" branch to a rule if none of the other conditions are met.
• (Starter) Dependency fields in Gantt view: Visualize cross-project dependencies with dependency fields.
• (Starter) Text widgets in dashboards: Add content and clarity to dashboards with customizable text widgets.
• (Starter) AI Studio usage data in the admin console: View AI Studio usage data via the admin console to determine how AI Studio is being used in your organization.

Advanced

• (Advanced) “Add portfolio” in portfolio drop down menu: Add a parent portfolio to a currently opened portfolio from the drop-down menu.
• (Advanced) Project roles in capacity planning: See someone’s project role next to their display name within a capacity plan.
• (Advanced) Team sharing on portfolios: Speed up collaboration by sharing portfolios across a team.

Enterprise

• (Enterprise) Salesforce in Asana rules: Automate workflows between Salesforce and Asana to keep the latest data in sync.
• (Enterprise) Improved company logo upload: Upload both light and dark mode logos, and preview what uploaded logos looks like on multiple surfaces.
• (Enterprise) Restrictions in project templates: Secure sensitive data with multihoming and edit restrictions in project templates.
• (Enterprise) API support for custom field permissions: Set custom field access levels and visibility setting via the API.

Enterprise+

• (Enterprise+) Sandbox self serve: Independently manage your Sandbox environment from the admin console.

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