Google Forms Release Notes

Last year, we announced proactive Gemini-generated insights in Forms for short answer and paragraph questions helping form creators summarize responses to longer questions and quickly understand sentiment and feedback.

Today, we are enhancing that experience to show quantitative insights about percentage and count of responses across different themes in text responses. This feature leverages AI function in Sheets to categorize responses to quickly get deeper and more actionable insights.

Gemini shows percentage of different themes in responses to a text question in a market research survey

Getting started

• Admins: There is no admin control for this feature.
• End users: Form editors will see an option to “Show theme percentages” for text responses in their Google Forms. When a user clicks on “Show theme percentages", Gemini will categorize responses into themes. The form editor can view the count of text responses in different themes and view a chart to show the percentage of responses across the different themes. Visit the Help Center to learn more about summarizing and analyzing form responses with Gemini.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on February 24, 2026
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 8, 2026

Availability

• Business Standard and Plus
• Enterprise Standard and Plus
• AI Ultra Access
• AI Expanded Access
• Google AI Pro for Education
• Google One AI Pro
• Google One AI Ultra

Resources

• Google Help: Summarize & analyze text responses with Gemini in Google Forms
• Google Help: Use the AI function in Google Sheets

Release notes

Last year, we announced that form creators can upgrade their existing forms to have granular controls over who can respond to those forms via sharing settings. Specifically, form creators can limit response access to specific users, groups, or target audiences, similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites files in Drive.

We’re excited to announce that we will now automatically upgrade all existing forms to have granular controls over who can respond. When forms are upgraded, all users who could previously respond to the form will continue to be able to respond. Once the upgrade is complete, form creators can make changes to who can respond using the new granular controls, if desired. The form will remain available to receive new responses while it is being upgraded.

Getting started

• Admins: There is no admin control for this feature.
• End users: Form creators can share their forms with specific individuals or groups. Visit Help Center to learn more.

Rollout pace

• Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 29, 2026

Availability

• Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

• Google Help: Publish & share your form with responders

Last year, we introduced a feature that gives Google Forms creators more control over who can respond to their forms via sharing settings. We are now improving how you can choose to manage responses in Google Forms by enabling you to set a close date or response limit for new responses.

Currently, form creators have to manually stop a form from accepting new responses. With this launch, form owners and editors will be able to set a specific date and time to close the form, or set a certain number of responses that will trigger the form to close automatically.

This feature is designed to streamline the form closure process, offering form creators more control over data collection. It is beneficial for many form types, including registration, event planning, and research forms.

Determine when you want to stop collecting responses to your form

Getting started

• Admins: There is no admin control for this feature.
• End users: This feature will be OFF by default and can be enabled by form creators after they publish a form. Visit the Help Center to learn more about automatically closing a Form for new responses.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 12, 2026
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 29, 2026

Availability

• Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

• Google Help: View & manage form responses

What’s changing

Previously, users were able to request summaries of responses to specific questions in Google Forms using Gemini. Now, users will see proactive Gemini generated insights in Forms for short-answer or paragraph questions when reviewing responses.

Using Gemini to summarize responses to longer questions helps users more quickly understand the sentiment, analyze feedback, or gain insights from the form without needing to review large amounts of text in detail.

Getting started

• Admins: This feature will be on by default for eligible users. Use our Help Center to learn how to manage access to Gemini features in Workspace services.
• End users: This feature will be on by default. Users will see the summaries in the ‘Responses’ tab of a form. Visit the Help Center to learn more about using Gemini in Forms to summarize responses.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on Sep 15, 2025
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on Oct 6, 2025

Availability

Available for Google Workspace:

• Business Standard, and Plus
• Enterprise Standard, and Plus
• Google AI Pro for Education

Also available to:

• Google AI Pro and Ultra
• Gemini Business, Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Help: Summarize responses with Gemini in Google Forms

Overview

Building upon our recent announcements of using Gemini in Google Forms to summarize form responses and quickly create a new form, we’re introducing an additional AI-powered feature that can help save you time.

Starting today, Gemini can use existing form content to suggest new relevant question types, question text, and answer options. This update helps users expand and enhance their forms by covering key points using context-specific ideas.

The “Suggest questions” button will be shown at the bottom of a form when a form contains at least two questions. Once it's clicked, Gemini will generate two to four relevant questions with an option to choose the questions and insert them into the existing form.

Who’s impacted

End users

Why you’d use it

When creating a form, we know it can often be challenging to decide what question(s) to add next, with this feature, Gemini provides you with new ideas for questions without having to write a prompt.

Additional details

At this time, this feature does not support:

• The generation of questions in multi-section forms.
• The quiz-specific settings while generating questions in quizzes in Form.

Getting started

• Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on the default personalization setting for their users in the Admin console.
• End users: When you have added at least two questions to your form, click “Suggest questions” and then choose which of the suggested questions you want to insert into the form. Forms is currently available in the user’s local language, but AI features, such as the 'Suggest questions' feature, is only available in English at this time. Visit the Help Center to learn more about creating a form with Gemini in Google Forms.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on Aug 5, 2025
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on Aug 19, 2025

Availability

Available for Google Workspace:

• Business Standard and Plus
• Enterprise Standard and Plus
• Customers with the Gemini Education or Gemini Education Premium add-on
• Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

• Gemini Business*
• Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Workspace Admin Help: Manage Google Workspace smart features for your users
• Google Help: Create a form with Gemini in Google Forms

What’s changing

Last year, we ​​introduced a feature that gives Google Forms creators more granular control over who can respond to their newly created forms via sharing settings. Specifically, form creators can limit response access to specific users, groups, or target audiences —similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive.

In addition to being available on newly created forms, we’re excited to announce that starting today this option is now available on existing forms. As a result, form creators can upgrade existing or old forms to have more granular controls over who can respond to them.

Who’s impacted

End users

Why you’d use it

This feature is useful in any scenario where you’d like to control who can respond to a form. For example, business leaders can better collect feedback from specific organizational units and prevent the form from being responded to by other teams or organization units. Similarly, teachers can use this to ensure a quiz is only accessible to select students who receive the link.

Getting started

• Admins: There is no admin control for this feature.
• End users:
  • Form creators must publish their form to enable responders to view the form or submit a response.
  • Form creators can see who has access to the form and share response access to specific users, groups, or target audiences.
  • Visit the Help Center to learn more about upgrading your Google Form to have better access control.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 23, 2025
• Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on July 8, 2025

Availability

• Available to all Google Workspace customers and users with personal Google Accounts
  • Note: The target audiences feature mentioned above is only available for the Google Drive and Docs and Google Chat services. Supported editions for this feature on Drive, Docs & Chat include: Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Enterprise Essentials and Enterprise Essentials Plus. Supported editions for this feature on Drive & Docs only include: Business Standard, Nonprofits and G Suite Business.

Resources

• Google Help: Get started with Forms in Google Workspace
• Google Help: Publish & share your form with responders
• Google Help: Share your form with collaborators
• Google Help: Upgrade your Google Form to have better access control
• Google Help: Share responder access for users in trusted domains in upgraded forms

Following last year's announcement of form creators being able to limit Google Form response access to specific users, groups, or target audiences, we’re introducing granular admin controls for form responses.

Specifically, admins can now independently control two distinct settings:

• Whether users in their domain can respond to forms created externally.
• Whether users in their domain can share forms with external recipients.
  This new setting may help minimize data exfiltration risks by enabling admins to implement specific security measures for Forms, independent of existing Google Drive sharing restrictions.

Getting started

• Admins:
  • The Forms specific admin override will be ON by default for external sharing of forms created in the domain and for responding to forms created externally.
  • There are two distinct override settings to control if forms created inside a domain can be shared externally for responses and whether users inside the domain can respond to external forms. These overrides can be applied to organizational units, similar to other Drive sharing policies.
  • To control whether form owners can get responses from users outside their domain, go to the Admin console > Drive and Docs settings > “Form responses > “Allow forms owned by users in [your organization] to accept responses from anyone with the link outside [your organization], even if external sharing isn't allowed.”
    • If turned ON, form owners can get responses either by adding those users/groups as responders on a Form or by allowing anyone with the link to respond to the form even if Drive sharing to anyone with link is restricted by the admin.
    • If OFF, the admin setting to control external sharing for Drive items will also apply to form responders. In this scenario, form owners could be restricted from sharing forms externally to users outside of the domain.
  • To control whether users in the domain are permitted to respond to forms created outside of the domain, go to the Admin console > Drive and Docs settings > “Form responses” > “Allow users in [your organization] to submit responses to forms from users or shared drives. outside of [your organization], even if receiving external files isn't allowed.”
    • If ON, users in the domain will continue to be able to respond to external forms.
    • If OFF, the admin setting to control whether external Drive documents can be shared into the domain will apply to Forms and form responders in your domain could be blocked from responding to external forms
  • Visit the Help Center to learn more about managing external sharing for your organization.
• End users:
  There is no end user setting for this feature.

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

Availability

• Available to all Google Workspace customers

Resources

• Google Workspace Admin Help: Manage external sharing for your organization
• Google Help: Get started with Forms in Google Workspace
• Google Help: Publish & share your form with responders
• Google Help: Share your form with collaborators

What's changing

Following yesterday’s announcement of the new ability to use Gemini in Google Forms to summarize form responses, we’re excited to introduce an additional AI-powered feature in Forms.

With Help me create in Forms, users can craft a form by entering a prompt that describes the form they want to create or a prompt that references supporting Docs, Sheets, Slides or PDFs. Gemini will then generate a draft form, incorporating details from any files you reference, that can be used instantly or further customized.

Who’s impacted

End users

Why you’d use it

Gemini helps users create a ready-to-customize draft of a form, enabling them to get started with creating high quality forms much faster and save valuable time.

Additional details

At this time, this feature does not support:

• The generation of multi-section forms.
• The quiz-specific settings while generating quizzes in Form.

Getting started

• Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.

• End users:

  • Generate a new form:
    • Go to “create a new form” from forms.google.com.
    • If you open a blank form, the prompt card for Help me create a form will open by default. Enter a prompt for the form you want and click on “Create.”
  • Not happy with the result?
    • Give it another try by clicking on “Retry.” Gemini may give different results for the same prompt at different times.
    • Tap on your prompt to change/edit it, then click “Try Again.”
  • Happy with the result?
    • Insert the generated draft of the form.
    • If the form already has content, you will be warned that inserting the form will replace existing content in the form.
  • Leave feedback on the generated form by using the thumb up or thumb down options.
  • This feature is only available in English at this time.
  • Visit the Help Center to learn more about creating a form with Gemini in Google Forms.

Rollout pace

• Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 11, 2025
• Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 7, 2025

Availability

Available for Google Workspace:

• Business Standard and Plus
• Enterprise Standard and Plus
• Customers with the Gemini Education or Gemini Education Premium add-on
• Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

• Gemini Business*
• Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Workspace Admin Help: Manage Google Workspace smart features for your users
• Google Help: Create a form with Gemini in Google Forms

Last year, we announced the general availability of Gemini in the side panel of Docs, Sheets, Slides, Drive and Gmail to assist users in summarizing, analyzing, and generating content—all without switching applications or tabs. Today, we’re excited to expand Gemini to another Workspace app: Google Forms.

To help you quickly gain insights from responses to Google Form short-answer or paragraph questions, we’re introducing AI-generated text summarizations.

Starting today, Gemini will use the context of the form title, description, question, and the responses to generate a summary with key themes and takeaways.

Getting started

• Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
• End users:
  • If the text question has more than 3 responses, you will see an option to “Summarize responses” in the Responses tab.
    • After clicking "Summarize responses” to generate key insights, you can select “Retry.” Gemini may give different results for the same responses at different times.
    • If you’re happy with the summary, click “Copy” to use the summary in a document, email or Slides presentation.
  • If new responses come in after the summary has been generated, you can refresh the summary by clicking “Refresh”.
  • This feature is only available in English at this time.
    • Visit the Help Center to learn more about summarizing responses with Gemini in Google Forms.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 10, 2025
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 26, 2025

Availability

Available for Google Workspace:

• Business Standard and Plus
• Enterprise Standard and Plus
• Customers with the Gemini Education or Gemini Education Premium add-on
• Google AI Pro and Ultra
  Anyone who previously purchased these add-ons will also receive this feature:
• Gemini Business*
• Gemini Enterprise*
  *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Workspace Admin Help: Manage Google Workspace smart features for your users
• Google Help: Summarize responses with Gemini in Google Forms

4 New updates

Gemini app conversation history settings are starting to take effect

Earlier this month, we announced that admins could pre-configure new Gemini conversation history settings. Starting this week, these settings will begin to be enforced for Gemini app users.
Rolling out now to Rapid Release and Scheduled Release domains.
This update impacts all Google Workspace users with access to the Gemini app.
For more information, please refer to our original announcement.

Remove the background from your images in Google Slides, Drawings & Vids using 20+ languages

Last year, we announced the ability to remove the background from your images in Google Slides, which is a feature that's also available in Drawings and Vids. Previously, this feature was only available to users with their Google Account language set to English. This week, we’re happy to announce this functionality is now available for users utilizing any of these 20+ languages.
Rollout to Rapid Release and Scheduled Release domains is complete.
Available to Google Workspace Business Standard and Plus; Enterprise Standard and Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on.
Visit the Help Center to learn more about removing an image background.

Send feedback directly to the owner of a Google Form

We’re adding a new setting to Google Forms which will allow form responders to contact form owners. This can be helpful in a variety of situations, including reporting potential issues within the form, general questions, and more.
Rolling out now to Rapid Release domains; launch to Scheduled Release domains planned for June 10, 2025.
Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts.
Visit the Help Center to learn more about how to contact form owner.

Translate the Workspace Updates blog in over 100 languages

You can now use Google translate to view content on the Workspace Updates blog in over 100 languages. The translation option can be found in the footer of the website and it can also be used on mobile browsers when you select “View web version” at the bottom of the page.
Use the “Select Language” drop down and choose the language you would like to translate to. To access this feature on mobile, select the “View web version” option first.