Google Forms Release Notes

Last year, we introduced a feature that gives Google Forms creators more control over who can respond to their forms via sharing settings. We are now improving how you can choose to manage responses in Google Forms by enabling you to set a close date or response limit for new responses.

Currently, form creators have to manually stop a form from accepting new responses. With this launch, form owners and editors will be able to set a specific date and time to close the form, or set a certain number of responses that will trigger the form to close automatically.

This feature is designed to streamline the form closure process, offering form creators more control over data collection. It is beneficial for many form types, including registration, event planning, and research forms.

Determine when you want to stop collecting responses to your form

Getting started

• Admins: There is no admin control for this feature.
• End users: This feature will be OFF by default and can be enabled by form creators after they publish a form. Visit the Help Center to learn more about automatically closing a Form for new responses.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 12, 2026
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 29, 2026

Availability

• Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

• Google Help: View & manage form responses

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What’s changing

Previously, users were able to request summaries of responses to specific questions in Google Forms using Gemini. Now, users will see proactive Gemini generated insights in Forms for short-answer or paragraph questions when reviewing responses.

Using Gemini to summarize responses to longer questions helps users more quickly understand the sentiment, analyze feedback, or gain insights from the form without needing to review large amounts of text in detail.

Getting started

• Admins: This feature will be on by default for eligible users. Use our Help Center to learn how to manage access to Gemini features in Workspace services.
• End users: This feature will be on by default. Users will see the summaries in the ‘Responses’ tab of a form. Visit the Help Center to learn more about using Gemini in Forms to summarize responses.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on Sep 15, 2025
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on Oct 6, 2025

Availability

Available for Google Workspace:

• Business Standard, and Plus
• Enterprise Standard, and Plus
• Google AI Pro for Education

Also available to:

• Google AI Pro and Ultra
• Gemini Business, Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Help: Summarize responses with Gemini in Google Forms

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Overview

Building upon our recent announcements of using Gemini in Google Forms to summarize form responses and quickly create a new form, we’re introducing an additional AI-powered feature that can help save you time.

Starting today, Gemini can use existing form content to suggest new relevant question types, question text, and answer options. This update helps users expand and enhance their forms by covering key points using context-specific ideas.

The “Suggest questions” button will be shown at the bottom of a form when a form contains at least two questions. Once it's clicked, Gemini will generate two to four relevant questions with an option to choose the questions and insert them into the existing form.

Who’s impacted

End users

Why you’d use it

When creating a form, we know it can often be challenging to decide what question(s) to add next, with this feature, Gemini provides you with new ideas for questions without having to write a prompt.

Additional details

At this time, this feature does not support:

• The generation of questions in multi-section forms.
• The quiz-specific settings while generating questions in quizzes in Form.

Getting started

• Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on the default personalization setting for their users in the Admin console.
• End users: When you have added at least two questions to your form, click “Suggest questions” and then choose which of the suggested questions you want to insert into the form. Forms is currently available in the user’s local language, but AI features, such as the 'Suggest questions' feature, is only available in English at this time. Visit the Help Center to learn more about creating a form with Gemini in Google Forms.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on Aug 5, 2025
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on Aug 19, 2025

Availability

Available for Google Workspace:

• Business Standard and Plus
• Enterprise Standard and Plus
• Customers with the Gemini Education or Gemini Education Premium add-on
• Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

• Gemini Business*
• Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Workspace Admin Help: Manage Google Workspace smart features for your users
• Google Help: Create a form with Gemini in Google Forms

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What's changing

Following yesterday’s announcement of the new ability to use Gemini in Google Forms to summarize form responses, we’re excited to introduce an additional AI-powered feature in Forms.

With Help me create in Forms, users can craft a form by entering a prompt that describes the form they want to create or a prompt that references supporting Docs, Sheets, Slides or PDFs. Gemini will then generate a draft form, incorporating details from any files you reference, that can be used instantly or further customized.

Who’s impacted

End users

Why you’d use it

Gemini helps users create a ready-to-customize draft of a form, enabling them to get started with creating high quality forms much faster and save valuable time.

Additional details

At this time, this feature does not support:

• The generation of multi-section forms.
• The quiz-specific settings while generating quizzes in Form.

Getting started

• Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.

• End users:

  • Generate a new form:
    • Go to “create a new form” from forms.google.com.
    • If you open a blank form, the prompt card for Help me create a form will open by default. Enter a prompt for the form you want and click on “Create.”
  • Not happy with the result?
    • Give it another try by clicking on “Retry.” Gemini may give different results for the same prompt at different times.
    • Tap on your prompt to change/edit it, then click “Try Again.”
  • Happy with the result?
    • Insert the generated draft of the form.
    • If the form already has content, you will be warned that inserting the form will replace existing content in the form.
  • Leave feedback on the generated form by using the thumb up or thumb down options.
  • This feature is only available in English at this time.
  • Visit the Help Center to learn more about creating a form with Gemini in Google Forms.

Rollout pace

• Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 11, 2025
• Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 7, 2025

Availability

Available for Google Workspace:

• Business Standard and Plus
• Enterprise Standard and Plus
• Customers with the Gemini Education or Gemini Education Premium add-on
• Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

• Gemini Business*
• Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Workspace Admin Help: Manage Google Workspace smart features for your users
• Google Help: Create a form with Gemini in Google Forms

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Last year, we announced the general availability of Gemini in the side panel of Docs, Sheets, Slides, Drive and Gmail to assist users in summarizing, analyzing, and generating content—all without switching applications or tabs. Today, we’re excited to expand Gemini to another Workspace app: Google Forms.

To help you quickly gain insights from responses to Google Form short-answer or paragraph questions, we’re introducing AI-generated text summarizations.

Starting today, Gemini will use the context of the form title, description, question, and the responses to generate a summary with key themes and takeaways.

Getting started

• Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
• End users:
  • If the text question has more than 3 responses, you will see an option to “Summarize responses” in the Responses tab.
    • After clicking "Summarize responses” to generate key insights, you can select “Retry.” Gemini may give different results for the same responses at different times.
    • If you’re happy with the summary, click “Copy” to use the summary in a document, email or Slides presentation.
  • If new responses come in after the summary has been generated, you can refresh the summary by clicking “Refresh”.
  • This feature is only available in English at this time.
    • Visit the Help Center to learn more about summarizing responses with Gemini in Google Forms.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 10, 2025
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 26, 2025

Availability

Available for Google Workspace:

• Business Standard and Plus
• Enterprise Standard and Plus
• Customers with the Gemini Education or Gemini Education Premium add-on
• Google AI Pro and Ultra
  Anyone who previously purchased these add-ons will also receive this feature:
• Gemini Business*
• Gemini Enterprise*
  *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Workspace Admin Help: Manage Google Workspace smart features for your users
• Google Help: Summarize responses with Gemini in Google Forms

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What’s changing

Last year, we ​​introduced a beta that gives Google Forms creators more granular control over who can respond to their forms via sharing settings.
Previously, form creators had two sharing options: restrict responses to users within their domain (and trusted domains) or make forms public (i.e. anyone with the URL can respond).
With this new option, now generally available, form creators can limit response access to specific users, groups, or target audiences —similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive.

Who’s impacted

Admins, end users and developers

Why you’d use it

This feature is useful in any scenario where you’d like to control who can respond to a form. For example, business leaders can better collect feedback from specific organizational units and prevent the form from being responded to by other teams or organization units. Similarly, teachers can use this to ensure a quiz is only accessible to select students who receive the link.

Getting started

• Admins: There is no admin control for this feature.
• End users:
  • Form creators must publish their form to enable responders to view the form or submit a response.
  • Form creators can see who has access to the form and share response access to specific users, groups, or target audiences.
  • Visit the Help Center to learn more about publishing & sharing your form with responders.
  • Note: At the moment, this feature is limited to newly created forms and is not available for existing forms.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on December 3, 2024
• Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on January 6, 2025

Availability

• Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
  • Note: The target audiences feature mentioned above is only available for the Google Drive and Docs and Google Chat services. Supported editions for this feature on Drive, Docs & Chat include: Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Enterprise Essentials and Enterprise Essentials Plus. Supported editions for this feature on Drive & Docs only include: Business Standard, Nonprofits and G Suite Business.

Resources

• Google Help: Get started with Forms in Google Workspace
• Google Help: Publish & share your form with responders
• Google Help: Share your form with collaborators

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What’s changing

To add to the list of question types that users can respond to in Google Forms and enable the collection of feedback in a more engaging way, we’re introducing a rating question type.

This new question type enables you to customize rating questions by setting a rating scale level and include rating icons, such as stars or hearts, to offer a more intuitive way to gather opinions from an audience.

With this update, you'll be able to analyze responses to these questions (e.g. average rating of responses and visual distributions of ratings) using the summary tab of the responses section.

Getting started

• Admins: There is no admin control for this feature.
• End users:
  • Go to "create a new form" at forms.google.com or an existing form and add a new "Rating" question from the dropdown of different question types.
  • Add the scale for the rating question, such as 1-5, and choose between the different icons supported: stars, hearts and thumbs up.
  • Visit the Help Center to learn more about asking responders to provide a rating on a scale.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 7, 2024
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 21, 2024

Availability

• Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

• Google Help: Choose a type of question for your form

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What’s changing

We're introducing a new feature that enables users to more easily view and structure their Google Form data in Sheets.

Starting today, when a user initiates the creation of a new sheet using their Forms data, Sheets will automatically open the data as a table, bringing format and structure to your data. If a user opens a pre-existing sheet connected to a Form, there will be no change and the user will need to convert the data to a table by going to Format > Convert to table.

Getting started

• Admins: There is no admin control for this feature.
• End users:
  • For pre-existing spreadsheets connected to Form data, you can convert the data to a table manually by selecting the data range and going to Format > Convert to table.
  • Visit the Help Center to learn more about using tables in Google Sheets.

Rollout pace

• Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 15, 2024
• Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on September 5, 2024

Availability

• Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts

Resources

• Google Help: Use tables in Google Sheets
• Google Workspace Updates Blog: New ways to quickly format and organize data with Tables in Google Sheets

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We’re continually investing in data protection capabilities for Google Forms. We’ve already enabled data loss prevention (DLP) for Google Drive policies that apply to files submitted in external Forms, including Forms from external organizations. To expand on this, today we’re announcing that DLP policies for form content in Google Forms is now generally available.

With DLP, Forms with sensitive content can be blocked from being viewed or responded to by external individuals. Based on DLP rules configured by the admin, this feature checks form content including questions, form title and description and answer options provided in the form, and prevents sensitive content from being shared externally; it does not check form responses provided by end users that are submitted to external forms.

This screenshot of a Google Form includes mentions of “Project X”. DLP rules are configured to detect and prevent sharing of Forms with responders outside the organization with any mentions of “Project X”, the sensitive content in this form.

Additional details

If you do not want DLP rules applied to users in your domain, you can exclude certain groups or organizational units from DLP checks. You can also exclude specific Forms by using nested condition operators in DLP for Drive rules. To do so, add a ‘AND NOT’ conditional operator and specify a relevant secondary condition, such as the presence of a custom-defined “isForm” label that you have applied to the Forms you want excluded.Visit this Help Center to learn more about using Workspace DLP to prevent data loss.

Getting started

• Admins:
◦ Data loss prevention rules scoped to Drive files defined for your domain will be applied automatically to Forms.
◦ If you are not using DLP for Google Drive, you can create DLP rules at the domain, OU, or group level in the Admin console under Security > Data protection. You can apply block, warn or audit actions, consistent with DLP for Drive. If you apply the block action, users external to the domain will not be able to view or respond to forms with sensitive content.
◦ Visit the Help Center to learn more about turning data loss prevention in Google Forms on for your organization.
• End users: End users can respond to forms as usual to forms that do not violate DLP rules, but if a form violates Drive DLP rules for their domain, form editors may see warnings and form responders external to the domain may be blocked from viewing or responding to the form.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 24, 2024
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on August 5, 2024

Availability

Available for Google Workspace:
• Enterprise Standard, Plus
• Enterprise Essentials Plus
• Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade
• Frontline Standard
• Cloud Identity Premium

Resources

• Google Workspace Admin Help: Use Workspace DLP to prevent data loss

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