Google Sheets Release Notes

We're making it easier than ever to analyze massive datasets by more seamlessly connecting Google Sheets and BigQuery. Now, users will see a new option to import .csv files containing datasets of any size directly to BigQuery while opening large .csv files from Drive or via the Data > Data Connectors menu flow in Sheets. From there, users can analyze the entire dataset using familiar Sheets features such as charts, pivot tables, and formulas via Connected Sheets.

Previously, preparing a large dataset for analysis in Connected Sheets was often a multi-step process that could have involved relying on separate data pipelines, processing tools or multiple upload steps, all before the user could return to Sheets to start their analysis. This new connectivity expedites the analysis workflow by allowing users to directly ingest large datasets and begin analysis seamlessly, all within a single interface. This update will help users move from raw data to insights much faster.

Getting started

• Admins: This feature will only be available to users who have been granted permissions to write to BigQuery tables. Visit the Help Center to learn more about using Connected Sheets in your organization.

• End users: This feature will be available by default for users with permissions to write to BigQuery. Visit the Help Center to learn more about uploading to BigQuery and analyzing via Connected Sheets.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 3, 2025

• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 18, 2025

Availability

• Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

• Google Workspace Admin Help: Use Connected Sheets in your organization
• Google Help: Get started with BigQuery data in Google Sheets
• BigQuery Help Center: Using Connected Sheets

Connected Sheets pivot tables with BigQuery updates

We are rolling out two significant updates to Connected Sheets pivot tables backed by BigQuery, designed to increase analytical capacity and streamline your workflow.

First, we’re doubling row capacity for pivot tables backed by BigQuery in Connected Sheets, from 100,000 to 200,000 rows. This change will allow users to bring in substantially larger views of BigQuery datasets in a single pivot table, enabling wider, more comprehensive analyses within the familiar Sheets environment.

Second, we’re launching the ability to “drill down” into Connected Sheets pivot tables, allowing you to immediately access the granular data making up any aggregated value. Users can now double-click on a pivot table cell or use the right-click > Show details menu option to instantly create a pre-configured extract, focusing on the specific records that make up that summary metric.

Getting started

• Admins: This feature will only be available to users with appropriate BigQuery permissions. Visit the Help Center to learn more about using Connected Sheets in your organization.
• End users: This feature will be available by default for users with appropriate BigQuery permissions. Visit the Help Center to learn more about analyzing BigQuery data using Connected Sheets.

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 30, 2025

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

• Google Workspace Admin Help: Use Connected Sheets in your organization
• Google Help: Get started with BigQuery data in Google Sheets
• BigQuery Help Center: Using Connected Sheets

Starting today, Gemini in Sheets can understand and analyze multiple tables within a single tab of a spreadsheet. This new functionality allows you to ask questions and perform analysis that spans multiple data sources, dramatically increasing the power and accuracy of your queries. You can select or deselect tables to focus Gemini’s attention, and you can also directly make a selection within a table to be used as input for your query.

You can use this update while:

• Generating formulas: Generate complex formulas that reference and perform calculations across several tables in one go. For example, you can now have Gemini write XLOOKUP functions to look up values from one table to use in another, or aggregate data from multiple tables into a single summary calculation.
• Analyzing and generating charts: Ask Gemini to analyze data scattered across multiple tables to uncover insights and create data visualizations. You can get a holistic view of your data, whether you’re identifying top performers by combining sales data from different tables, or creating a single chart that compares sales performance data from separate tables.
• Editing your data: Apply changes to multiple tables at once with a single request. For example, you can now use Gemini to apply consistent conditional formatting across all your tables in a spreadsheet or build a single pivot table that summarizes data from multiple tables.
• Targeting analysis with selections: You can now make selections within your tables to focus Gemini’s analysis. Ask for summaries of specific data, find outliers in a selected range, or generate formulas based on the data you’ve highlighted. For example, you can select a column and ask, "What are the trends in the selected column?"

Admins

To access Gemini in Workspace apps, users need to have smart features and personalization turned on. Admins can turn on the personalization setting for their users in the Admin console.

End users

• This feature will be on by default.
• Visit the Help Center to learn more about Gemini in Sheets.

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 20, 2025

Availability

Available for Google Workspace:

• Business Standard and Plus
• Enterprise Standard and Plus
• Customers with the Gemini Education or Gemini Education Premium add-on
• Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

• Gemini Business*
• Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Help: Collaborate with Gemini in Google Sheets

Gemini in Sheets: Multi-action prompts

Earlier this year, we introduced powerful new editing options within Gemini in Sheets like creating pivot tables, applying filters, and adding conditional formatting. Building on that momentum, we’re excited to announce that Gemini can now execute multiple actions at once from a single prompt - no need to simplify your instructions or disrupt your workflow by typing multiple different prompts. Plus, Gemini also newly supports an expanded library of editing tasks.

With Gemini’s understanding of compound requests, you can now describe a complex, multi-step goal in plain language, and Gemini will handle the rest. From structuring and cleaning raw data to performing bulk structural edits, you’ll save valuable time in your workday.

• Automate complex formatting and data cleaning tasks: Gemini can now execute on prompts that require chaining multiple actions together.

  • Multiple, simultaneous formatting requests: For example, you can now ask Gemini to completely reformat a plain project tracker in one go. Ask it to add dropdowns for "Status" and "Priority," insert a new formula column to calculate "Days Until Due Date," add a "Completed" checkbox column, and freeze the header row for easy viewing. Gemini will understand this multi-step request and perform all the actions at once.

  • Combined analytical and structural changes: For instance, ask Gemini to clean up a sales report by deleting rows for inactive reps, highlighting top performers who are above 120% of their quota in green, and then adding a new "Notes" column for follow-up actions.

  • Complex structure updates: For instance, you can ask Gemini to delete all "Archived" rows, then insert a new "Team" column with a dropdown list of team names, and finally add a new "Updated Due Date" column to prepare the sheet for the next planning cycle.

• Make edits more easily with additional supported actions: We've expanded the library of actions Gemini supports, which now includes:

  • Formatting: Add conditional formatting, set a number format, format as a table, or freeze a dimension.
  • Data Entry & Manipulation: Add a checkbox, add a dropdown (or convert a cell to a dropdown), fill a range with a formula, or find and replace.
  • Structure & Organization: Insert or delete a dimension (row/column), sort data, or add a pivot table.
  • Filtering: Create or clear filters.

• For example, you can now use natural language for complex data cleaning tasks, like asking Gemini to "Replace 'Software' and 'Web Hosting' with 'IT Services' everywhere on the sheet."

These updates make Gemini a more powerful and intuitive partner in Sheets, taking on complex, time-consuming tasks so you can focus on the insights and decisions that matter.

Getting started

• Admins: To access Gemini in Workspace apps, users need to have smart features and personalization turned on. Admins can turn on the personalization setting for their users in the Admin console.
• End users: You can access Gemini for Sheets in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Sheets. Visit the Help Center to learn more about collaborating with Gemini in Sheets.

Rollout pace

• Rapid Release and Scheduled Release domains: Currently available.

Availability

Available for Google Workspace:

• Business Standard and Plus
• Enterprise Standard and Plus
• Google AI Pro for Education

Also available to:

• Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

• Gemini Business* Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the legacy Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Help: Collaborate with Gemini in Google Sheets
• Google Help: Use table references in Google Sheets

Earlier this year, we announced AI function in Sheets to help you generate text, summarize information, categorize data, and analyze sentiment at scale, directly from any cell in your spreadsheet. Last month, we expanded feature availability to seven additional languages.

Now, we're making AI function even more powerful by automatically grounding it in results from Google Search, so it can access up-to-the-minute information from the web to answer your prompts.

For example, you can now use the AI function to find the daily box office schedule for newly released movies, track the daily market sentiment for a new product launch, or get the latest weather information as you plan an upcoming vacation.

Getting started

• Admins: This feature will be available by default to users with Gemini in Sheets enabled. Use our Help Center to learn more about managing access to Gemini features in Workspace services.
• End users: This feature will be available by default for users with access to Gemini in Sheets. Use our Help Center to learn more about using the AI function in Google Sheets.

Rollout pace

• Rapid & Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 15, 2025.

Availability

Available for Google Workspace:

• Business Standard and Plus
• Enterprise Standard and Plus
• Google AI Ultra for Education

Also available to:

• Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

• Gemini Business*
• Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Help: Use the AI function in Google Sheets
• Workspace Updates Blog: Generate data with Gemini in Google Sheets

Organizations who have configured private IP Looker Core instances can now enable Connected Sheets for their teams, bringing easier analysis and sharing capabilities to their users. Now, the users who were previously restricted from using Connected Sheets due to Private IP controls on their Looker instances will be able to leverage powerful and intuitive spreadsheet capabilities to better understand and analyze their Looker data.

Getting started

• Admins: Looker Connected Sheets must be enabled by an admin before it works. Visit the Help Center to learn more about enabling Connected Sheets for Looker.
• End users: This feature will be available by default as configured by your admin. To connect to Looker Private IP instances, just copy your instance ID in Looker and use it to connect in Sheets via Data > Data Connectors > Connect to Looker. Visit the Help Center to learn more about using Connected Sheets for Looker.

Rollout pace

• Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 6, 2025.

Availability

• Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

• Google Help: Using Connected Sheets for Looker

Update (Oct 16): We updated the "Availability" section of this post to reflect the accurate edition availability for the feature. Previously, some editions were listed incorrectly.

What’s changing

Last year we introduced conditional notifications in Google Sheets, which allow users to create custom rules in spreadsheets that send email notifications when certain criteria are met. Now we are expanding rule limits for conditional notifications from 10 to 20 rules per spreadsheet. For example, users can choose to be notified when a given task’s status changes or when they are added as an assignee. By expanding the rule limit per spreadsheet, users can take advantage of the feature more frequently and for a wider range of use cases.

Users can customize up to 20 rules that outline the criteria for when an email is sent

When rule conditions are met, recipients will receive emails informing them of the change

Getting started

• Admins: This feature will be on by default. There is no admin control for this feature.
• End users: This feature will be available by default. To use it, go to Google Sheets > Tools > Conditional Notifications and configure up to 20 new rules. Use our Help Center to learn more about using conditional notifications.

Rollout pace

• This feature is available now.

Availability

Available to Google Workspace:

• Business Standard, Plus
• Enterprise Starter, Standard, Plus
• Education Plus
• Enterprise Essentials

Resources

• Google Help: Use conditional notifications

Earlier this year, we made it easier to generate charts and insights using Gemini in Google Sheets. Building on that momentum, we’re excited to announce a significant enhancement to formula generation in Gemini for Sheets. Specifically, we've upgraded Gemini to include detailed natural language formula explanations, provide formula error explanation and self-correction, and to output multiple formula options.

With these updates, Gemini can provide a full, reasoned response, making formula generation smarter and more resilient, and helping users to understand the formulas and calculations happening in their sheets.

1. Detailed natural language formula explanations:
   Complex formulas can now be returned with step-by-step explanations of how they work. This improves user understanding and builds trust, making it easier to learn and adapt formulas for future use. If Gemini doesn’t provide an explanation as part of the response, you can always ask in your next query how the generated formula works.

2. Error explanation and self-correction:
   Gemini can now explain why a formula failed (e.g., "the date in A1 is formatted as text") and, in a follow-up turn, use the error message to generate a corrected formula that solves the underlying issue.

3. Multiple formula options:
   For more complex tasks or when there are several ways to achieve a result, Gemini can now provide multiple formulas.

Getting started

• Admins: To access Gemini in Workspace apps, users need to have smart features and personalization turned on. Admins can turn on the personalization setting for their users in the Admin console.
• End users: You can access Gemini for Sheets in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Sheets. Visit the Help Center to learn more about collaborating with Gemini in Sheets.

Rollout pace

• This update is already available for all Gemini users.

Availability

Available for Google Workspace:

• Business Standard and Plus
• Enterprise Standard and Plus
• Google AI Pro for Education

Also available to:

• Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

• Gemini Business* Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Help: Collaborate with Gemini in Google Sheets
• Google Help: Use table references in Google Sheets

What’s changing

Earlier this year, we announced AI function in Sheets. You can use the AI function to prompt Gemini to generate text, summarize information, categorize data, or analyze sentiment at scale with generated content appearing directly in the cells you choose. Now, AI function is available to users in Spanish, Portuguese, Japanese, Korean, French, Italian, and German.

Getting started

• Admins: This feature will be available by default to users with Gemini in Sheets enabled. Use our Help Center to learn more about managing access to Gemini features in Workspace services.
• End users: This feature will be available by default for users with access to Gemini in Sheets using Spanish, Portuguese, Japanese, Korean, French, Italian, or German. Use our Help Center to learn more about using the AI function in Google Sheets.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 23, 2025.
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 6, 2025

Availability

Available for Google Workspace:

• Business Standard and Plus
• Enterprise Standard and Plus
• Google AI Ultra for Education

Also available to:

• Google AI Pro and Ultra
• Gemini Business* Gemini Enterprise*
  *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

• Google Help: Use the AI function in Google Sheets
• Workspace Updates Blog: Generate data with Gemini in Google Sheets

We are introducing a new condensed view for version history in Google Sheets. By default, Sheets will now only show rows with cells that had changes in the selected version. The condensed version history will help users identify relevant edits to the sheet more quickly and efficiently.

Version history is a tool which can help users recover information, understand changes, or see who made a specific edit to a spreadsheet. To return to the previous version history experience, where the entire sheet is displayed and the cells with changes are highlighted, simply select the checkbox to “Show unmodified rows”. Note: some embedded objects, like images, may not display when the condensed view is on.

The new condensed view in version history, which only shows rows with cells that had changes in the selected version

Sheets with no changes made in the selected revision will automatically hide all rows, unless the setting is unselected.

The expanded view of version history, which shows all rows. This is still available by selecting the ‘show unmodified rows’ option within version history.

Getting started

• Admins: There is no admin control for this feature.
• End users: The condensed version history will be ON by default. The previous experience will still be available by clicking the ‘Show unmodified rows’ option when looking at the version history. Use our Help Center to learn how to see earlier versions of a file.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 9, 2005.
• Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on September 23, 2025.

Availability

• Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

• Google Help: Find out what's changed in a file