signNow Web Updates & Release Notes

We’ve improved the signing flow on desktop and mobile to make it faster and easier for recipients to complete documents.

The updates include:

• Clearer action prompts that guide recipients to complete the document
• Fewer visual distractions for a cleaner, more focused interface
• Improved mobile layout and field guidance for easier navigation
• One-click signature and initial creation to boost document completion rates

We’ve also added a new option in Workspace → Workflow Settings — Automatically generate signatures for signers when filling out signature fields — giving organizations a smoother, more efficient signing experience.

SignNow streamlines how templates work within native app integrations by aligning them with your Workspace. When you upload templates through Admin Tools, they now go directly to your default Workspace Team Folder, making them instantly accessible to everyone in your organization. This eliminates the need for automatically created team folders and delivers a cleaner, more predictable experience — one shared folder where your team can always find the templates they need.

As an Integration Admin with Workspaces enabled, your first template upload through the Native App Admin Tools automatically saves to your default Workspace Team Folder. The system associates this folder with your organization, so all subsequent uploads remain centralized. No additional team folders are created in the background, and users joining from the native app for the first time are not automatically added to extra folders or Workspaces. Your team simply accesses templates through the single shared Workspace Team Folder that every user already belongs to by default.

SignNow now simplifies how you navigate the document editor in View Mode.

Tapping Done closes the editor directly, giving you a faster way to exit without additional steps.

The options menu — including email a copy, print, and close — moves to the three-dots overflow button, keeping useful actions accessible while streamlining your primary workflow.

This updated navigation applies consistently across both individual documents and document groups.

In Invite mode, the primary button now stays as Send whenever you prepare documents for others, providing a more predictable and consistent editing experience.

When you open a document or document group in View Mode, tap Done to close the editor immediately.

To access additional options like emailing a copy or printing, tap the three-dots button in the toolbar to open the actions menu.

If you work in Invite mode (Myself & Others), the primary button always displays Send, regardless of whether fields are present on the document.

When you sign documents yourself using the Myself option, the primary button remains Done.

These changes keep your toolbar consistent and predictable across all editing scenarios.

SignNow now delivers a significantly expanded Zapier connector, giving you more automation power over document groups, search, signing links, and document generation. Whether you manage multi-step signing workflows or generate documents from external data, these new actions let you build sophisticated, end-to-end automations without code. By embedding SignNow deeper into your Zapier workflows, you gain the flexibility to automate complex processes — from canceling group invites to deactivating signing links — making your workflows stickier, more reliable, and easier to scale as your business grows. This update introduces several new capabilities within the Zapier connector. You can now select and act on document groups directly, cancel document group invites, and choose between email or SMS delivery when sending group invites. A general search action lets you find documents across your account using multiple search modes. You can create document group templates from existing document groups, and create or deactivate signing links for document groups — all from within a Zap. Additionally, the connector now exposes SignNow's document generation API, enabling you to upload files with data, generate documents, and route them into signing workflows automatically. Each action is available as a new step when building or editing your Zaps.

SignNow introduces a document management tool on iOS, giving you a streamlined way to organize and manage your documents directly from your mobile device. This update brings a refined interface designed for clarity and ease of use, ensuring you can handle essential document tasks efficiently while on the go.

Access the document management tool from within the SignNow iOS app to view, organize, and take action on your documents. The screen presents your document information through a clean, structured layout that keeps key details and available actions easy to find, helping you stay productive from anywhere.