Sunsama Release Notes

Task Priority

Mark which tasks are important.

There are now two priority systems: one for your daily task list, and one for your backlog. They serve different purposes, so they have different levels and different behavior.

Daily priority

Daily priorities reset each day by default so they stay intentional.

Backlog priority

Backlog priorities persist.

Adjusting daily priority decay

By default, daily priority resets to "normal" the next day. The intent: a task you flagged as urgent for today shouldn't quietly stay urgent forever. If it rolls over and is still important tomorrow, you can re-flag it.

You can opt into rollover for specific levels in Settings → General → Priority rollover. Selected levels persist across days; unselected ones reset.

Read more about task priority from the help center.

Auto-Sort

Auto-sort keeps your daily task list in a sensible order without you having to drag tasks around. When you create or change a task, Sunsama figures out where it should sit in the day's list and puts it there.

When auto-sort runs

Auto-sort repositions a task when:

• The task is created
• Its priority changes
• Its planned time changes
• A timer is started on it

It tries to move only the task that changed. In some situations, it might reposition other tasks as well to keep everything in chronological order.

What auto-sort honors

• Priority — higher-priority tasks land above lower-priority ones. See .
• Scheduled times — tasks with a fixed calendar time, and recurring tasks with rigid start times, stay in their chronological position
• Your manual pins — if you've manually dragged a task against priority order (e.g. a no-priority task above an urgent one), Sunsama assumes that's intentional and won't move it
• Running timer — if a timer is running on a task, that task stays pinned at the top

Turning auto-sort on or off

Go to Settings → General → Auto-sort tasks to enable or disable auto-sort entirely.

Read more about auto-sort from the help center.

Added

Sunny remembers your preferences from chat. When you close a chat with Sunny, it now learns from the conversation and carries those preferences into future sessions.

Improved

• lag on "plan your day" animation celebrations
• Number keys work in the priority dropdown
• Backlog channel and folder filter is fully keyboard-accessible
• Evening planners: daily planning prompt checkmark is now correct

Fixed

• Auto-sort no longer shuffles tasks unnecessarily
• Deleted archived tasks disappear immediately
• Long channel/folder names no longer overflow the add task modal
• Backlog folder button label updates correctly

In-progress

Task Priority beta

Added

Task Priority (beta). Enable this in your Settings > Beta. Check out this post for more information: https://sunsama.canny.io/improvements/p/task-priority

AI assigned planned time, channel, and task name for tasks created from MS Teams

share daily planning via email

Improved

rebuilt architecture for focus bar. Should fix issues with focus bar sync.

Fixed

opening Microsoft To Do tasks via Sunsama broken

Shift+F and keyboard nav in backlog channel filter dropdown

restore drag-and-drop on grouped issues for Linear integration

Toggl now keeps an internal map of created time entries in order to support changing a Sunsama task's name without creating duplicate entries in Toggl

Added:

Linear Sort Improvements adds local sorting and grouping of Linear issues within the integration panel.

Improved:

• macOS menu bar icon now remembers its position
• "Complete current subtask" now works correctly from the menu bar
• migrated and improved our user manual help center documents

Fixed:

• Gmail links now open in the right account
• Completed calendar events no longer roll over to the next day
• Desktop app auto-updates fixed on Windows
• Issue where deleted users still sometimes showed as part of workspace
• Selecting backlog folder on task in archive moves task to today's task list first
• Fixes Blank event details page stays showing when deleting events via edit menu
• Fixes Loom URLs do not show in daily highlights

In-progress:

Task Priority

The new backlog is out of beta

The new backlog is out of beta, and the old backlog is no more.
This means everyone now has a dedicated page for organizing the tasks in your backlog.
The new backlog page is our first time deviating from the kanban card style view. We think that a list view is better than a card view when you've got a ton of tasks to scroll through.
You can still view the backlog in the more compact card view in the right panel, but when you want to do some proper backlog grooming, or brain dumping, the dedicated backlog view should feel much roomier.

Available on web and mobile

The new backlog is the backlog option in both the web and mobile apps. On the web app, you can access it via the new backlog button in the left panel. On the mobile app, you can access it via the new backlog button in the bottom drawer.

Prioritizing tasks using time buckets

The new backlog is structured into time buckets:

• Someday in the next week or two
• Someday in the next month
• Someday in the next quarter
• Someday in the next year
• Someday
• Never

This structure gives a flexible but systematic way to differentiate which tasks in your backlog are worth prioritizing sooner rather than later.

Organizing tasks using folders

You can create folders in your backlog if you've got too many to keep in a single list. You can have folders for projects, life areas, or whatever categories you like to group your backlogged tasks in.
Folders are just for the backlog. Once a task gets scheduled to a particular day, the folder designation will be hidden.

Added

Daily Actions celebrations

This is a new feature that can show a short celebration animation when you: complete all the task in your task list, complete the daily planning ritual, and/or complete your daily shutdown!

You can configure these in your Settings > Display section: https://app.sunsama.com/settings/account#display

Fixed

ClickUp: "Done" and "Completed" tasks being counted (but not shown) in Home view

Fixed a bug with Daily Wrap Reactions not working

Fixed a bug with Toggl DateTime errors

Fix how task projections are calculated when task has subtasks with actual time, but no subtasks with planned time, and parent task with actual time

In-progress

Bucketed backlog for mobile app

in-app text chat version of Sunny AI assistant

Added

• basic support for task projection visualizations on mobile app (support for custom schedules in progress)

Improved

• If you disable the "Planned vs. actual" calendar visualization, this will now hide events that originated as calendar events, when there is an actual time entry for these events at a different time.

Fixed

• Login button on Sunsama home web page on mobile unresponsive
• When planning tomorrow, the shortcut 'S' to import a task will import the task to tomorrow, instead of today
• Actual time entries on the calendar that correspond with scheduled events (either tasks or calendar events) should match the color of the corresponding scheduled event.

In progress

• Bucketed backlog on mobile app
• daily actions celebrations

Added

• Duplicate task creation detection when using Sunny braindump in backlog

Improved

• Calendar popouts are more descriptive about the nature of the hovered task/event

Fixed

• Error when trying to email meeting notes from events originating on iCloud or Sunsama calendar
• Some imported meetings showing as wrong color
• Daily shutdown prompt still shows even when automated daily shutdown setting disabled
• Typing a search for Toggl tags in integration settings never returns results; refreshing list can break integration setting
• importing task directly from Todoist to backlog changes Todoist due date to today
• Completed task marked incomplete when working session's end time is changed as is in future
• multi-line titled events wrap based on middle calendar zoom level even if zoomed in or out
• Searching then selecting contact to add as invitee works but shows "please enter valid email" error

In progress

• Bucketed Backlog View on mobile app
• task projections support on mobile app

Improved:

• New design for how task projections are visualized on the calendar. The goal was to make it easier to tell at a glance which events are just projections, vs. scheduled events/tasks, while still making projections feel like they fit in visually
• auto-focus text field for intake onboarding
• upgraded channel prediction cache model
• Updated the default planned time estimate to be 30min if no other estimate is available.
• Sort the daily wrap task timeline chronologically
• Show due date in backlog view
• Channel and time predictions are are more recency-aware. If users change their usage of channels, it should be more responsive to new data.
• upgraded outdated and deprecated tools for Sunny

Fixed:

• several reliability fixes for Sunny connectivity and call quality
• bug that made objectives not load for Sunny

In-progress:

• bucketed backlog support on mobile app
• task projections support on mobile app

Update on changelog format:

We have a new internal system for logging and tracking product changelog entries, so the date at the top of each changelog here will refer to product updates during made the week ending in that date, whereas previously the date referred to the date I posted the changelog.
For example, this particular changelog entry contains updates to the app made during the week ending January 16.

Added

• new action events in Zapier: update task, find channel, and find task.

Improved

• Sunny improvements to connectivity issues, cadence, and fetching tasks

Fixed

• Fix Slack “Create a task” action not working for some users on Enterprise Slack configurations
• Keep focus bar in sync with most recent channel filter update
• Pop out when hovering over event in calendar can sometimes be rendered off screen
• Post to Slack button is disabled for several seconds every day
• Navigating to "manage channels" via global add task modal makes desktop app block macOS desktop space view

In-progress

• Bucketed backlog support on mobile app
• Task projection support on mobile app