Sunsama Release Notes

Backlog 2.0

There is now a dedicated page for organizing the tasks in your backlog.
The new backlog page is our first time deviating from the kanban card style view. We think that a list view is better than a card view when you've got a ton of tasks to scroll through.
You can still view the backlog in the more compact card view in the right panel, but when you want to do some proper backlog grooming, or brain dumping, the dedicated backlog view should feel much roomier.

Prioritizing tasks using time buckets

The new backlog is structured into time buckets:

• Someday in the next week or two
• Someday in the next month
• Someday in the next quarter
• Someday in the next year
• Someday
• Never

This structure gives a flexible but systematic way to differentiate which tasks in your backlog are worth prioritizing sooner rather than later.

Organizing tasks using folders

You can create folders in your backlog if you've got too many to keep in a single list. You can have folders for projects, life areas, or whatever categories you like to group your backlogged tasks in.
Folders are just for the backlog. Once a task gets scheduled to a particular day, the folder designation will be hidden.

Try it for yourself

You can enable the Backlog 2.0 beta from your settings page.
Don't let the beta tag scare you - the new backlog should feel like it has all the fundamentals working. There are still some missing pieces that tie the backlog gracefully into the rest of the app (e.g. the planning rituals) that merit this still be treated as beta.
We'd love your feedback once you give it a try.

Hi everyone, I've been seeing more messages lately asking what's going on with Sunsama and why we haven't updated this changelog in a few months. The short answer is that we're still hard at work and close to shipping some exciting updates, and simply haven't been very vocal here in the changelog.

This past summer our small team of engineers all fell deep into working on respective big projects, and few of us took holidays and parental leave. It meant there weren't as many smaller improvements/features/fixes to report on and publish every week, and we were also stretched a bit thin. In other words, everyone was heads down on long-term projects with little public facing results to show week over week. As a result, I made the decision to pause the weekly newsletter which has since resumed (where we often announce big and small updates) and also to stop posting this weekly changelog.

But rest assured that we've been working hard on the projects we announced in early 2025, and all of those are finished or very close to finished. In the next few weeks, we'll send out emails about each big feature that's rolling out, but in summary we have or are close to rolling out:

• totally restructured mobile app
• beta version of a brand new backlog (actually available to try now! Go to Settings > Beta)
• in-app AI voice assistant in beta ("Sunny")
• timeboxing 2.0 features
• various other small improvements and new integrations

We're back at full strength these days, and we're going to be better about updating you all here in this changelog, in our email newsletters, and in our Slack community about what we're working on more regularly! It was just sort of a unique stretch for a few months where there wasn't much to "announce" except that we were working on ongoing projects, and I apologize for the silence these last few months.

If you want to chat further or want more specific details about anything, just reach out in support.

• Alex

Rigid scheduling and task projections

If you've enabled task projections, you'll notice that your recurring tasks with an approximate start time are now automatically visualized at this time on your calendar.
This is made possible via a new recurring task setting called rigid scheduling.

• How are rigid task projections different than regular task projections?
  • Rigid projections are not scheduled based on their order in your task list. They are scheduled based on their approximate start time.
  • Rigid projections take priority over regular task projections.
  • Rigid projections have a '~' next to their start time on the task card.
  • Only recurring tasks with approximate start times can be set to rigid.

What if I don't want my recurring tasks to be so rigid?

By default, all recurring tasks with an estimated start time will have rigid scheduling enabled. You can adjust the default setting for all recurring tasks from your timeboxing settings page:
You can also adjust it on a per task series basis by editing the start time:

For a more in-depth guide, watch the walkthrough:

One of our most requested integrations is now live: Google Tasks

Browse and import Google Tasks

Whether you have Google tasks created via Gmail, Google Calendar, or elsewhere, and whether you have multiple lists or multiple accounts, you can browse and import all of your Google Tasks in Sunsama.

View your Google Task's notes and due date, and filter, sort, search your Google Tasks to import into Sunsama seamlessly.

Due to limits with Google's API, we're unable to show certain properties on a task, such as due time or star.

Completion Sync

Rest easy knowing that completing an imported Google Task in Sunsama will mark it complete back in Sunsama.

Help documentation

For more information about the integration, refer to this guide in our help center or reach out to us in support chat.

Everyone now has their own, private, Sunsama-backed calendar.
This calendar is independent of your existing Google/Microsoft/Apple calendars.
Visualize your tasks on your calendar without polluting your primary Google/Microsoft/Apple calendar
You can create 'regular' calendar events (with some limitations), and schedule your Sunsama tasks to your Sunsama calendar.
The events you create on this calendar are private. They are only visible to you from within your Sunsama workspace.
The primary intent of this calendar is to give you a place to visualize your tasks on your calendar without polluting your regular Google/Outlook/Apple calendar.

Limits of the Sunsama calendar

Your Sunsama-backed calendar is not intended to be used as a full calendar replacement.
You can't:

• Share your Sunsama calendar outside of Sunsama (e.g. with your Google/Microsoft/Apple calendars)
• Invite other people to events on your Sunsama calendar
• Create recurring events on your Sunsama calendar
  For full calendaring functionality, you can connect your other existing calendars.

Choosing your default calendar

You can choose which calendar to use as the default when scheduling your tasks, and, separately, which calendar to use as the default when scheduling your calendar events, from your calendar settings page.

We recommend making your Sunsama calendar your default for scheduling tasks, and your primary Google/Microsoft/Apple calendar your default for scheduling events.

When you create regular calendar events, you'll have the option to change the calendar to schedule the event to.

Added

• You can now integrate multiple Slack accounts/workspaces

Improved

• You can now merge tasks that were timeboxed on previous days
• You can now add Asana tasks by URL for any of your connected Asana accounts
• Improved fetching and display of monday.com boards

Fixed

• Fixed the missing Intercom chat bubble
• Fixed an issue with Todoist sync being stale
• In evening daily planning with "automatic rollover" enabled, do not reschedule meetings to tomorrow
• Empty lines in Daily Highlight sometimes format with double '/' in Slack
• Fixed an issue could cause many instances of recurring tasks to appear in the archive