Sunsama Release Notes

The new backlog is out of beta

The new backlog is out of beta, and the old backlog is no more.
This means everyone now has a dedicated page for organizing the tasks in your backlog.
The new backlog page is our first time deviating from the kanban card style view. We think that a list view is better than a card view when you've got a ton of tasks to scroll through.
You can still view the backlog in the more compact card view in the right panel, but when you want to do some proper backlog grooming, or brain dumping, the dedicated backlog view should feel much roomier.

Available on web and mobile

The new backlog is the backlog option in both the web and mobile apps. On the web app, you can access it via the new backlog button in the left panel. On the mobile app, you can access it via the new backlog button in the bottom drawer.

Prioritizing tasks using time buckets

The new backlog is structured into time buckets:

• Someday in the next week or two
• Someday in the next month
• Someday in the next quarter
• Someday in the next year
• Someday
• Never

This structure gives a flexible but systematic way to differentiate which tasks in your backlog are worth prioritizing sooner rather than later.

Organizing tasks using folders

You can create folders in your backlog if you've got too many to keep in a single list. You can have folders for projects, life areas, or whatever categories you like to group your backlogged tasks in.
Folders are just for the backlog. Once a task gets scheduled to a particular day, the folder designation will be hidden.

Added

Daily Actions celebrations

This is a new feature that can show a short celebration animation when you: complete all the task in your task list, complete the daily planning ritual, and/or complete your daily shutdown!

You can configure these in your Settings > Display section: https://app.sunsama.com/settings/account#display

Fixed

ClickUp: "Done" and "Completed" tasks being counted (but not shown) in Home view

Fixed a bug with Daily Wrap Reactions not working

Fixed a bug with Toggl DateTime errors

Fix how task projections are calculated when task has subtasks with actual time, but no subtasks with planned time, and parent task with actual time

In-progress

Bucketed backlog for mobile app

in-app text chat version of Sunny AI assistant

Added

• basic support for task projection visualizations on mobile app (support for custom schedules in progress)

Improved

• If you disable the "Planned vs. actual" calendar visualization, this will now hide events that originated as calendar events, when there is an actual time entry for these events at a different time.

Fixed

• Login button on Sunsama home web page on mobile unresponsive
• When planning tomorrow, the shortcut 'S' to import a task will import the task to tomorrow, instead of today
• Actual time entries on the calendar that correspond with scheduled events (either tasks or calendar events) should match the color of the corresponding scheduled event.

In progress

• Bucketed backlog on mobile app
• daily actions celebrations

Added

• Duplicate task creation detection when using Sunny braindump in backlog

Improved

• Calendar popouts are more descriptive about the nature of the hovered task/event

Fixed

• Error when trying to email meeting notes from events originating on iCloud or Sunsama calendar
• Some imported meetings showing as wrong color
• Daily shutdown prompt still shows even when automated daily shutdown setting disabled
• Typing a search for Toggl tags in integration settings never returns results; refreshing list can break integration setting
• importing task directly from Todoist to backlog changes Todoist due date to today
• Completed task marked incomplete when working session's end time is changed as is in future
• multi-line titled events wrap based on middle calendar zoom level even if zoomed in or out
• Searching then selecting contact to add as invitee works but shows "please enter valid email" error

In progress

• Bucketed Backlog View on mobile app
• task projections support on mobile app

Improved:

• New design for how task projections are visualized on the calendar. The goal was to make it easier to tell at a glance which events are just projections, vs. scheduled events/tasks, while still making projections feel like they fit in visually
• auto-focus text field for intake onboarding
• upgraded channel prediction cache model
• Updated the default planned time estimate to be 30min if no other estimate is available.
• Sort the daily wrap task timeline chronologically
• Show due date in backlog view
• Channel and time predictions are are more recency-aware. If users change their usage of channels, it should be more responsive to new data.
• upgraded outdated and deprecated tools for Sunny

Fixed:

• several reliability fixes for Sunny connectivity and call quality
• bug that made objectives not load for Sunny

In-progress:

• bucketed backlog support on mobile app
• task projections support on mobile app

Update on changelog format:

We have a new internal system for logging and tracking product changelog entries, so the date at the top of each changelog here will refer to product updates during made the week ending in that date, whereas previously the date referred to the date I posted the changelog.
For example, this particular changelog entry contains updates to the app made during the week ending January 16.

Added

• new action events in Zapier: update task, find channel, and find task.

Improved

• Sunny improvements to connectivity issues, cadence, and fetching tasks

Fixed

• Fix Slack “Create a task” action not working for some users on Enterprise Slack configurations
• Keep focus bar in sync with most recent channel filter update
• Pop out when hovering over event in calendar can sometimes be rendered off screen
• Post to Slack button is disabled for several seconds every day
• Navigating to "manage channels" via global add task modal makes desktop app block macOS desktop space view

In-progress

• Bucketed backlog support on mobile app
• Task projection support on mobile app

In-progress

• Work continues to support task projections on the mobile app
• Work continues to support backlog 2.0 on the mobile app
• Work continues on UI support for moving tasks to folders in Backlog 2.0
• Braindump Sunny feature in beta backlog 2.0

Added

• Slack integration support AI predictions for channel/time estimate and Backlog 2.0 fields

Fixed

• various fixes to in-app Sunny regarding connection issues, some of which still in progress. Please report any issues you have with Sunny to us at

Backlog 2.0

There is now a dedicated page for organizing the tasks in your backlog.
The new backlog page is our first time deviating from the kanban card style view. We think that a list view is better than a card view when you've got a ton of tasks to scroll through.
You can still view the backlog in the more compact card view in the right panel, but when you want to do some proper backlog grooming, or brain dumping, the dedicated backlog view should feel much roomier.

Prioritizing tasks using time buckets

The new backlog is structured into time buckets:

• Someday in the next week or two
• Someday in the next month
• Someday in the next quarter
• Someday in the next year
• Someday
• Never

This structure gives a flexible but systematic way to differentiate which tasks in your backlog are worth prioritizing sooner rather than later.

Organizing tasks using folders

You can create folders in your backlog if you've got too many to keep in a single list. You can have folders for projects, life areas, or whatever categories you like to group your backlogged tasks in.
Folders are just for the backlog. Once a task gets scheduled to a particular day, the folder designation will be hidden.

Try it for yourself

You can enable the Backlog 2.0 beta from your settings page.
Don't let the beta tag scare you - the new backlog should feel like it has all the fundamentals working. There are still some missing pieces that tie the backlog gracefully into the rest of the app (e.g. the planning rituals) that merit this still be treated as beta.
We'd love your feedback once you give it a try.

Hi everyone, I've been seeing more messages lately asking what's going on with Sunsama and why we haven't updated this changelog in a few months. The short answer is that we're still hard at work and close to shipping some exciting updates, and simply haven't been very vocal here in the changelog.

This past summer our small team of engineers all fell deep into working on respective big projects, and few of us took holidays and parental leave. It meant there weren't as many smaller improvements/features/fixes to report on and publish every week, and we were also stretched a bit thin. In other words, everyone was heads down on long-term projects with little public facing results to show week over week. As a result, I made the decision to pause the weekly newsletter which has since resumed (where we often announce big and small updates) and also to stop posting this weekly changelog.

But rest assured that we've been working hard on the projects we announced in early 2025, and all of those are finished or very close to finished. In the next few weeks, we'll send out emails about each big feature that's rolling out, but in summary we have or are close to rolling out:

• totally restructured mobile app
• beta version of a brand new backlog (actually available to try now! Go to Settings > Beta)
• in-app AI voice assistant in beta ("Sunny")
• timeboxing 2.0 features
• various other small improvements and new integrations

We're back at full strength these days, and we're going to be better about updating you all here in this changelog, in our email newsletters, and in our Slack community about what we're working on more regularly! It was just sort of a unique stretch for a few months where there wasn't much to "announce" except that we were working on ongoing projects, and I apologize for the silence these last few months.

If you want to chat further or want more specific details about anything, just reach out in support.

• Alex