Review unusual bill amounts before approval

AP & AR

BILL now uses AI to flag bills that look unusually high for a vendor before they move forward, giving your team a chance to catch potential issues early. Instead of finding out later through a payment delay, a hold, or extra cleanup, you get a prompt to review the bill and decide whether it's expected. It's one of the ways BILL's AI works in the background to help protect your business before money moves.

What it does

When a bill amount falls outside what's typical for a vendor, BILL's AI flags it right in your approvals workflow so approvers can take a closer look before signing off. It helps your team:

• Spot unusual bill amounts earlier in the process
• Confirm when a bill is expected and let it continue
• Deny a bill when something looks off and needs correction
• Avoid preventable delays and cleanup down the line

Why it helps

Unusual amounts are easy to miss when teams are moving quickly through approvals, and the problem often isn't caught until later, after it's already created rework, delayed a payment, or triggered a downstream review. Flagging these bills earlier helps your team make cleaner approval decisions in the moment, with more confidence and less back-and-forth.

How it works

BILL's AI learns what's typical for a vendor based on their payment history in BILL. When a new bill looks outside that usual pattern, it's flagged for review in Approvals. From there, the approver can review the bill details and choose to:

• Confirm the amount is expected and continue with approval
• Deny the bill so it can be corrected before moving forward

You stay in control the whole way. BILL surfaces the bills that may need attention, and your team makes the call.

Getting started

There's nothing new to set up. When an eligible bill is flagged in Approvals, open it, review the details, and choose whether to confirm it's expected or deny it for correction. This works for bills tied to vendors with payment history in BILL, since that history is what BILL's AI uses to recognize when an amount looks unusual.

Auto-generated receipts can now include itemized line items

Spend & Expense

When a transaction has a lost or missing receipt, BILL's Transaction Agent is capable of generating one automatically using transaction data. Now, for transactions where BILL receives itemized data from the merchant, that generated receipt includes a full line-item breakdown instead of just the total.

What’s new

• No change to how generated receipts look or work today. This is additive to the existing experience
• Itemized detail appears automatically wherever line item data is available for the merchant
• No setup required. Coverage depends on which merchants provide itemized data to BILL, and will expand over time.

This is part of the Transaction Agent, included with BILL Spend & Expense at no additional cost.

You can now enforce your company's travel policy directly in the BILL Travel booking flow, helping you keep travel spend on track before the trip even begins. Bon voyage, month-end cleanup.

Admins choose how to handle out-of-policy bookings:

• Allow out-of-policy bookings: Travelers see a warning when they select a flight or stay that's out of policy, but can still complete the booking.

• Block out-of-policy bookings: Travelers can't complete out-of-policy bookings. Instead, they see which admins to contact to request an exemption.

If you block bookings, you can grant exemptions to specific travelers from the Exemptions section of the same Approvals tab. Exemptions expire after 7 days or stay active until you remove them, giving you flexibility for executives, frequent flyers, or one-off trips with a legitimate business need.

This feature is live for all organizations using BILL Travel. To set up your guardrails, head to Travel > Travel management > Approvals.

Learn More

Auto-freeze card policy improvements

Spend & Expense

When a card or account is frozen for a missing receipt or transaction detail, BILL now shows exactly why—and what to do about it—right in the product.

We've improved the experience to include additional description throughout the product about card freezing due to incomplete transactions.

The policies page, people page, transaction dashboard, and cards page will all have additional description for what's happening, why, and what employees and administrators should expect next.

This should give you fewer confusing declines and a more clarity around the path for admins, budget owners, and spenders alike.

Reimburse the trip, not the daily commute

Spend & Expense

Employees submitting mileage reimbursements through the Google Maps integration can now automatically subtract their regular commute from the trip distance. After adding a commute distance to their commuter profile and opting in, the deduction applies to every future Google Maps mileage reimbursement with no re-entry needed, and each adjusted claim includes an automatic comment showing the miles subtracted.

The result: businesses reimburse only the miles beyond the everyday drive to the office, with a transparent record on every claim.

AP & AR

Managing AP across multiple entities shouldn't mean juggling multiple inboxes. With the newly updated BILL Multi-Entity, you can now simplify bill intake with one top-level email address and inbox for your parent org—so documents can flow into a single, centralized experience across all your related entities.

BILL Multi-Entity Inbox now lets you:

• Send bills to one parent-level email address for intake across related entities.
• View and manage documents from a centralized inbox instead of bouncing between child orgs.
• Keep clear entity context while processing documents from one place.
• Continue using individual entity-level workflows when needed.

Growth, not growing pains: Unified midmarket financial operations

AP & AR

Manual subsidiary tracking. Purchasing blind spots. Disconnected ERP data.

Cut through the friction with a platform built for scale. BILL unifies how midmarket companies manage payables across entities, purchasing workflows, and integrated systems.

Our recent updates help your organization scale efficiently and stay firmly in control:

• Centralized multi-entity bill intake: Manage bills across related entities from a single workspace with a consolidated inbox and top-level email experience.
• 3-way match workflows in BILL Procurement: Enforce strict "no PO, no pay" policies with automated 3-way matching and receiving natively inside BILL—no ERP required.
• Full 2-way PO sync for NetSuite and Acumatica: Seamlessly create, edit, and sync purchase orders between BILL and your ERP to eliminate manual data entry and keep your systems perfectly aligned.
• Advanced integration capabilities: Sync data effortlessly with our new updates for Microsoft Dynamics 365 Business Central, AppFolio export template, and enhanced APIs. Customers who sync BILL with their accounting or ERP systems save over 50 days per year in reconciliation compared to non-BILL users.*

Connect your workflows and clear the path for your next move. Because manual workarounds shouldn’t stall your momentum.

*Based on a BILL survey conducted in January 2026.

BILL platform enhancements

Platform

Precise instruments deserve regular tuning. We've been refining the core BILL experience with a new look, smarter navigation, and workflows that get you on your way even faster.

Some key changes include:

• A consolidated homepage: A single, action-oriented homepage designed to surface what needs attention across BILL Accounts Payable, BILL Accounts Receivable, and BILL Spend & Expense.
• Easier navigation: Accounts Payable, Accounts Receivable, and Spend & Expense are moving from the top nav to a consistent left navigation.
• Intuitive actions: In flows like Enter Bill, actions such as Save and Approve are moving from the top of forms to the bottom, where the work naturally ends.
• A cleaner look: Improved grids, tags, layouts, and more standardized UI reduce friction and make screens easier to scan and learn.

We recently added several enhancements to make the W-9 Agent even more streamlined and save you even more time.

1. Automatically on: There's no activation step or setup required. The moment a new vendor is added, the agent gets to work. It automatically initiates W-9 collection without anyone having to ask.
2. Auto-approvals: When the agent validates W-9 information with high confidence, it approves the W-9 for you. No manual review. No bottleneck.
3. Full visibility: We've also improved the vendors page so teams have greater visibility and control over the W-9 collection process. You can now filter your full vendor list by W-9 status and take action—requesting or verifying W-9s—directly from that view.

Learn More

Lyft receipt integration captures receipts + earns rewards

Spend & Expense

BILL Spend & Expense now integrates with Lyft. Pay for a business ride with your BILL Divvy Card and the receipt appears in BILL and matches to the right transaction automatically.

Set your BILL Divvy Card as the default in your Lyft Work Profile and you earn Lyft cash back on every business ride on top of your regular BILL Divvy card rewards.

How it works

Set up the integration in your Lyft profile. Click the link below to get started. Then load up your BILL Divvy card, activate receipt forwarding, and your receipts will automatically match and attach to the right transaction in BILL Spend and Expense.

What you get

• No uploading or forwarding receipts -they match automatically
• 6-8% Lyft cash back + BILL Divvy card rewards on every business ride
• Business and personal charges separated
• Real-time visibility into what your team is spending on Lyft

This is available to any BILL Spend & Expense customer at no additional cost.

Speed up your cash flow with new BILL Accounts Receivable features

AP & AR

Getting paid shouldn’t mean juggling disconnected tools. Whether you’re collecting a one-off payment or running AR at scale, BILL now delivers a more unified accounts receivable experience.

With Payment Links and enhanced AR API capabilities working together, you can reduce manual work and unlock more flexible ways to get paid—so funds reach your account faster.

Here’s what’s new in BILL Accounts Receivable:

• Payment Links for faster collection
  Send a secure link by email or text so customers can pay via ACH or credit card. No new invoice required.
• Expanded AR API automation
  Automate invoice updates, authorize and charge ACH payments, and receive real-time payment and invoice events via webhooks.
• Seamless system integration
  Keep invoices, payments, and statuses aligned across your systems with the new v3 AR API.

Ready to get started? Access Payment Links from the BILL AP/AR left navigation, or explore the v3 AR API to automate your workflows.

• Read more

Getting paid shouldn’t mean juggling disconnected tools. Whether you’re collecting a one-off payment or running AR at scale, BILL now delivers a more unified accounts receivable experience.

With Payment Links and enhanced AR API capabilities working together, you can reduce manual work and unlock more flexible ways to get paid—so funds reach your account faster.

Here’s what’s new in BILL Accounts Receivable:

• Payment Links for faster collection

  Send a secure link by email or text so customers can pay via ACH or credit card. No new invoice required.

• Expanded AR API automation

  Automate invoice updates, authorize and charge ACH payments, and receive real-time payment and invoice events via webhooks.

• Seamless system integration

  Keep invoices, payments, and statuses aligned across your systems with the new v3 AR API.

Ready to get started? Access Payment Links from the BILL AP/AR left navigation, or explore the v3 AR API to automate your workflows.

Getting paid shouldn’t mean juggling disconnected tools. Whether you’re collecting a one-off payment or running AR at scale, BILL now delivers a more unified accounts receivable experience.

With Payment Links and enhanced AR API capabilities working together, you can reduce manual work and unlock more flexible ways to get paid—so funds reach your account faster.

Here’s what’s new in BILL Accounts Receivable:

• Payment Links for faster collection

  Send a secure link by email or text so customers can pay via ACH or credit card. No new invoice required.

• Expanded AR API automation

  Automate invoice updates, authorize and charge ACH payments, and receive real-time payment and invoice events via webhooks.

• Seamless system integration

  Keep invoices, payments, and statuses aligned across your systems with the new v3 AR API.

Ready to get started? Access Payment Links from the BILL AP/AR left navigation, or explore the v3 AR API to automate your workflows.

Getting paid shouldn’t mean juggling disconnected tools. Whether you’re collecting a one-off payment or running AR at scale, BILL now delivers a more unified accounts receivable experience.

With Payment Links and enhanced AR API capabilities working together, you can reduce manual work and unlock more flexible ways to get paid so funds reach your account faster.

Here’s what’s new in BILL Accounts Receivable:

Payment Links for faster collection

Send a secure link by email or text so customers can pay via ACH or credit card. No new invoice required.

Expanded AR API automation

Automate invoice updates, authorize and charge ACH payments, and receive real-time payment and invoice events via webhooks.

Seamless system integration

Keep invoices, payments, and statuses aligned across your systems with the new v3 AR API.

Ready to get started? Access Payment Links from the BILL AP/AR left navigation, or explore the v3 AR API to automate your workflows.