Syskit Release Notes

Welcome to the July 2026 update for Point! This release introduces the new Stale Files capability, a configurable rules engine that lets admins define what “stale” means across their Microsoft 365 tenant. It’s backed by tenant-wide visibility into where stale files live and where the biggest potential savings and archive opportunities are.

Stale files detection: See where your storage savings are hiding

Every tenant is full of content nobody has touched in years. But without visibility into where stale files are concentrated, archive efforts start without clear priorities or measurable impact. Admins can't see how much storage they could save, or where.

The bigger problem is trust. Microsoft only exposes when files were last modified, not when they were last accessed. Files that are read every day but rarely edited look stale when they're not. Archive based on modified date alone risks archiving files teams still rely on, and that's how admins lose trust in automation.

Syskit Point has supported file-level archive in public preview since earlier this year. With Microsoft's file-level archive now rolling out to general availability in July 2026, the capability is officially ready, and this release adds the intelligence to use it at scale. With scoped, multi-criteria staleness rules and tenant-wide visibility, admins can focus archiving where the biggest savings are with no false positives. There's never been a better time to put file-level archive to work.

How it works

• Set different staleness rules for different parts of the tenant: Scoped, configurable rules match your organization's actual stale files policies instead of forcing a single rule to fit everything. For example: a 1-year rule for intranet and communication sites, a 3-year rule for project files, and legal and compliance archives excluded entirely.
• Combine multiple conditions to avoid false positives: Last modified, last accessed, file type, and file size together give a complete picture of content activity. Archive decisions are based on real usage, not guesswork.
• See where the biggest savings are before taking any action: Tenant-wide visibility shows which sites hold the stalest files and how much storage could be recovered, so admins know exactly where to focus first.

Stale file insights are surfaced where admins already work:

1. Archive opportunities on the main dashboard: A direct view of potential savings, right on the home screen.
2. Archive opportunities on Storage Metrics: Potential savings and archive opportunities broken down by stale files, tenant-wide.
3. Bulk archive on Site Storage Metrics: Storage optimization opportunities per site, with the option to archive stale files in bulk.

Why it matters

• Storage cost reduction: Identifying stale files at scale gives organizations a clear, prioritized path to recovering storage. Admins see exactly which files are driving costs and how much could be saved before they take any action.
• Better AI results: AI runs on your SharePoint content. Stale, outdated files pollute its knowledge base and lead to inaccurate or irrelevant answers. Archiving stale files directly improves the quality of AI outputs across the organization.
• Archive admins can trust: Multi-criteria rules mean files that are still read every day don't get flagged, so automation earns trust instead of losing it.

Welcome to the July 2026 update for Point!

This release introduces the new Stale Files capability, a configurable rules engine that lets admins define what “stale” means across their Microsoft 365 tenant. It’s backed by tenant-wide visibility into where stale files live and where the biggest potential savings and archive opportunities are.

Not a customer? Try Syskit Point for free.

Stale files detection: See where your storage savings are hiding

Every tenant is full of content nobody has touched in years. But without visibility into where stale files are concentrated, archive efforts start without clear priorities or measurable impact. Admins can't see how much storage they could save, or where.

The bigger problem is trust. Microsoft only exposes when files were last modified, not when they were last accessed. Files that are read every day but rarely edited look stale when they're not. Archive based on modified date alone risks archiving files teams still rely on, and that's how admins lose trust in automation.

Syskit Point has supported file-level archive in public preview since earlier this year. With Microsoft's file-level archive now rolling out to general availability in July 2026, the capability is officially ready, and this release adds the intelligence to use it at scale. With scoped, multi-criteria staleness rules and tenant-wide visibility, admins can focus archiving where the biggest savings are with no false positives. There's never been a better time to put file-level archive to work.

How it works

• Set different staleness rules for different parts of the tenant: Scoped, configurable rules match your organization's actual stale files policies instead of forcing a single rule to fit everything. For example: a 1-year rule for intranet and communication sites, a 3-year rule for project files, and legal and compliance archives excluded entirely.
• Combine multiple conditions to avoid false positives: Last modified, last accessed, file type, and file size together give a complete picture of content activity. Archive decisions are based on real usage, not guesswork.
• See where the biggest savings are before taking any action: Tenant-wide visibility shows which sites hold the stalest files and how much storage could be recovered, so admins know exactly where to focus first.

Stale file insights are surfaced where admins already work:

1. Archive opportunities on the main dashboard: A direct view of potential savings, right on the home screen.
2. Archive opportunities on Storage Metrics: Potential savings and archive opportunities broken down by stale files, tenant-wide.
3. Bulk archive on Site Storage Metrics: Storage optimization opportunities per site, with the option to archive stale files in bulk.

Why it matters

• Storage cost reduction: Identifying stale files at scale gives organizations a clear, prioritized path to recovering storage. Admins see exactly which files are driving costs and how much could be saved before they take any action.
• Better AI results: AI runs on your SharePoint content. Stale, outdated files pollute its knowledge base and lead to inaccurate or irrelevant answers. Archiving stale files directly improves the quality of AI outputs across the organization.
• Archive admins can trust: Multi-criteria rules mean files that are still read every day don't get flagged, so automation earns trust instead of losing it.

Welcome to the July 2026 update for Point!

This release introduces the new Stale Files capability, a configurable rules engine that lets admins define what “stale” means across their Microsoft 365 tenant. It’s backed by tenant-wide visibility into where stale files live and where the biggest potential savings and archive opportunities are.

Not a customer? Try Syskit Point for free.

Stale files detection: See where your storage savings are hiding

Every tenant is full of content nobody has touched in years. But without visibility into where stale files are concentrated, archive efforts start without clear priorities or measurable impact. Admins can't see how much storage they could save, or where.

The bigger problem is trust. Microsoft only exposes when files were last modified, not when they were last accessed. Files that are read every day but rarely edited look stale when they're not. Archive based on modified date alone risks archiving files teams still rely on, and that's how admins lose trust in automation.

Syskit Point has supported file-level archive in public preview since earlier this year. With Microsoft's file-level archive now rolling out to general availability in July 2026, the capability is officially ready, and this release adds the intelligence to use it at scale. With scoped, multi-criteria staleness rules and tenant-wide visibility, admins can focus archiving where the biggest savings are with no false positives. There's never been a better time to put file-level archive to work.

How it works

• Set different staleness rules for different parts of the tenant: Scoped, configurable rules match your organization's actual stale files policies instead of forcing a single rule to fit everything. For example: a 1-year rule for intranet and communication sites, a 3-year rule for project files, and legal and compliance archives excluded entirely.

• Combine multiple conditions to avoid false positives: Last modified, last accessed, file type, and file size together give a complete picture of content activity. Archive decisions are based on real usage, not guesswork.

• See where the biggest savings are before taking any action: Tenant-wide visibility shows which sites hold the stalest files and how much storage could be recovered, so admins know exactly where to focus first.

Stale file insights are surfaced where admins already work:

1. Archive opportunities on the main dashboard: A direct view of potential savings, right on the home screen.

2. Archive opportunities on Storage Metrics: Potential savings and archive opportunities broken down by stale files, tenant-wide.

3. Bulk archive on Site Storage Metrics: Storage optimization opportunities per site, with the option to archive stale files in bulk.

Why it matters

• Storage cost reduction: Identifying stale files at scale gives organizations a clear, prioritized path to recovering storage. Admins see exactly which files are driving costs and how much could be saved before they take any action.

• Better AI results: AI runs on your SharePoint content. Stale, outdated files pollute its knowledge base and lead to inaccurate or irrelevant answers. Archiving stale files directly improves the quality of AI outputs across the organization.

• Archive admins can trust: Multi-criteria rules mean files that are still read every day don't get flagged, so automation earns trust instead of losing it.

This article lists new features, improvements, and bug fixes in the Syskit Point Cloud version 2026.2.149.20

New to Syskit Point Cloud? Explore Syskit Point Cloud with a 21-day free trial for an easy and effective way to manage and secure your environment.

Already using Syskit Point Cloud? Syskit Point Cloud is automatically upgraded to the latest version when available. The automatic update occurs outside working hours to ensure minimal interference with your day-to-day business. The new version will begin rolling out with this announcement and is expected to reach all customers within the next few days.

New Features

• New Stale Files Policies are available in Syskit Point.
  • Using the Stale Files Policy, you can identify inactive files across your tenant and take action to reduce storage growth.
  • You can configure your Stale Files Policies in the Stale Files section of Syskit Point Settings.
  • The new Archive Stale Files action is available and can be found:
    • Under the Manage section on the Storage Metrics report, when using the Stale Files view.
    • On the Site Storage Metrics report, the Storage Optimization tile provides an easy way to perform a bulk archive action on stale files.
  • For more details, take a look at the Stale Files Policy article.

Improvements & Bug Fixes

• Support for Microsoft Entra Agent Users is now available in Syskit Point.
  • Agent Users are automatically identified during sync and can be found on the:
    • Users Overview report - the Agent User column is available in the column chooser, and Agent Users are displayed with a distinct icon.
    • User Details screen - an Agent User tag is shown next to the user's name.
• Improvements made to Cleanup Opportunities.
  • Two new views are available on reports: Sites with Inactive Unique Permissions and Sites with Redundant Unique Permissions.
  • The Resolve Manually option on the Inactive Unique Permissions and Redundant Unique Permissions tiles now navigates to the corresponding view on the Permissions Matrix report.
• Improvements made to Sync Status visibility for large SharePoint lists.
  • The default threshold for automatically excluding lists, document libraries and folders has been set to 1,000,000 items.
  • When anything is excluded due to size, you now see a clear notification on the Site details, Team & Group details, and Sync Status screens, along with a View Details action that shows exactly what was excluded.
• The Collaborator support link settings have been moved from Settings > Appearance to Settings > Manage access, under the Collaborators section.
• Fixed an issue where a Site Admin performing an action on a workspace they are not the owner of received a generic error when the action failed due to insufficient access.
  • A more descriptive message is now shown, explaining why the action could not be completed.
• Various improvements, including UX and UI fixes, have been implemented.

Welcome to the April 2026 update for Point! This release brings four updates across storage cost reduction, risky workspace resolution, workspace review accountability, and license optimization.

File-level archive 2026.2.136

SharePoint storage costs are growing, but most IT teams have no scalable, governed way to reduce them. Stale files accumulate, degrading AI and search quality; version history quietly multiplies the problem; and there’s no governance layer on top of Microsoft’s native archive tools to help you act with confidence.

Microsoft 365 File Archive entered public preview on March 31st, and Point is ready on day one. While M365 Archive provides the underlying infrastructure, Point adds the governance layer on top to reduce SharePoint storage costs and clean up the data for AI.

How it works

Admins can now manually archive inactive SharePoint files to cold storage directly from the Storage Metrics report.

Point becomes the governance layer on top of M365 Archive, handling the full file lifecycle: archive, restore, delete — in one place.

1. Identify what’s genuinely inactive — Point filters by last accessed, not just last modified, so admins can identify cold content across the tenant and bulk archive with confidence.
2. Trim versions before archiving — Admins can remove old file versions before archiving to maximize storage savings. Since files can accumulate hundreds of versions, version trimming eliminates one of the biggest hidden storage cost drivers.
3. Maintain compliance throughout — Retention and sensitivity labels are preserved during archival, while end users can perform self-service restores when needed.

Why it matters:

• ~75% reduction in storage costs compared to active SharePoint storage pricing, with additional savings from version trimming.

• Improved AI accuracy: Removing inactive content from active storage surfaces cleaner data for AI. Copilot is only as good as the content it indexes, and archiving inactive files keeps the retrieval pool up to date, reducing noise in AI responses.

• ROI visibility for leadership: Tenant-level and site-level reporting enables admins to demonstrate the value of governance with measurable results.

• No compliance risk: Retention and sensitivity labels are preserved throughout the archival process.

Risky workspaces update: Guided resolution

Resolving risky workspaces just got easier and more actionable. No more jumping between reports or lacking context. You can now identify, understand, and resolve risks in one place, and delegate actions to workspace owners who know the content best.

Reduce investigation time, speed up remediation, and minimize admin effort.

How it works

A guided resolving wizard is now available directly from the Risky Workspaces report. Admins can resolve risks themselves, or workspace owners can be brought directly into the resolution process, reducing the dependency on central IT.

Admins can choose that something is “Not a risk“ and tell us why, “Request review from workspace owners“, or click “Resolve all“ in the dropdown. It walks admins step by step through resolving all flagged risks in a workspace — following the same familiar flow as Workspace Review.

Why it matters

• Easier risk reduction: Fewer external and anonymous links, clearer ownership, fewer publicly exposed files.

• Workspace owner empowerment: Faster remediation without admin dependency.

• Fewer manual checks: Guided resolution replaces ad hoc investigation across multiple reports.

Workspace review: Custom escalations 2026.2.136

Workspace Review tasks are easy to ignore. Without real consequences for not completing Workspace Review tasks on time, workspace owners often ignore them. Low completion rates, unresolved security risks, and governance debt quietly accumulate, leaving admins to manually chase owners and making it harder to demonstrate governance value to leadership.

From now on, send custom escalations and get workspace owners to complete governance tasks. Less chasing, more accountability — without manual follow-up.

How it works

Admins can now configure multi-step escalation flows that trigger automatically when Workspace Review tasks aren’t completed on time. Available escalation options include:

• Adding the workspace owner’s manager to CC.

• Adding specific users or groups to CC.

• Sending additional overdue notifications.

• Automatically archiving the workspace.

• Automatically restricting access to content.

• Automatically restrict content from Microsoft 365 Copilot.

Escalation steps are built into existing reminder templates, and emails clearly communicate upcoming consequences so owners understand what’s at stake before taking action.

Why it matters

• Higher completion rates: Fewer risky or stale workspaces left unresolved.

• Reduced oversharing and data exposure: When owners complete reviews, they help reduce oversharing, which is critical as AI indexes and surfaces that content.

• Lower manual workload for admins: Less time chasing owners, more time on strategic work.

• Stronger audit posture: Measurable, automated remediation creates a clear governance record.

License optimization: Group-based licensing and room and equipment user exclusions 2026.2.136

The License Optimization add-on just got better. Two highly requested updates make license management more powerful and accurate — removing licenses is still a single click regardless of how they’re assigned, even though groups and reports automatically exclude room and equipment, and better reflect the users who matter for real decision-making.

How it works

Admins can now remove unused licenses regardless of how they were assigned — directly, through a group, via local AD, or even through multiple assignment types at once. Point handles everything in the background, so there’s no need to check assignment details before taking action. Just click remove, and it’s done. Reports now also show assignment type and assignment groups for full visibility into how each license is assigned.

Room and equipment users are excluded from relevant reports, potential savings calculations, and policies by default — no setup needed. If needed, they can be included manually. A new “User type” column makes it clear whether someone is a person, a room, or equipment.

Why it matters

• Supports direct and group-based license assignment.

• One-click license removal regardless of assignment type — no need to know how licenses are assigned.

• More accurate reports give admins confidence to act on license insights, while reducing manual work by eliminating the need to deselect room and equipment accounts.

This article lists new features, improvements, and bug fixes in the Syskit Point Cloud version 2026.2.136.26

Start a free trial and tell us what you think.

About Syskit Point Cloud

• New to Syskit Point Cloud? Explore Syskit Point Cloud with a 21-day free trial for an easy and effective way to manage and secure your environment.
• Already using Syskit Point Cloud? Syskit Point Cloud is automatically upgraded to the latest version when available. The automatic update occurs outside working hours to ensure minimal interference with your day-to-day business. The new version will begin rolling out with this announcement and is expected to reach all customers within the next few days.

New Feature

• New file-level action available: Archive Files
  • The Archive Files action allows you to move inactive files to Microsoft 365 Archive directly from the Storage Metrics report, which helps reduce active SharePoint storage usage while keeping files available.
  • This feature relies on a Microsoft functionality that is currently in Public Preview.
  • For more details on archiving files, take a look at this article.
• New Risky Workspaces action available on the Security & Compliance screen: Resolve All
  • Admins can now resolve risks for workspaces directly from the report.
  • For more details, please take a look at the Risky Workspaces article.

Improvements & Bug Fixes

• Fixed an issue where a Group Membership sync could fail due to SQL timeouts.
• Improvements made to the Inactive Workspaces policy inactivity threshold.
  • Once the inactivity threshold is changed for a Inactive Workspaces policy, existing vulnerabilities are now closed if they no longer meet the updated inactivity threshold.
  • Added a message with information that changes are applied within 24 hours.
• Fixed an issue where the Keep action for Inactive Workspaces was not available for all license types and would trigger the LicensingFeatureNotAvailableException error.
• Fixed an issue where Delete files action failed due to missing permissions.
• Attempting to delete files without access caused the following error:

System.UnauthorizedAccessException: Attempted to perform an unauthorized operation.

• Various improvements, including UX and UI fixes, have been implemented.

Introducing a new add-on: License Optimization 2026.1.125

Microsoft 365 license management has been a constant challenge for IT teams – fragmented licensing data, manual tracking, and growing Microsoft cost pressure make it harder than ever to stay in control of licensing. As environments scale, unused, underused, and redundant licenses quietly drain budgets and make it difficult to run confident renewals and prove ROI.
With complete visibility and actionable insights, you can optimize renewals with confidence, improve overall license utilization, and clearly demonstrate value to the main company stakeholders. Prepare for all licensing challenges by ensuring you have continuous, complete visibility and insights into Microsoft 365 licenses.
This is just a starting point, as we plan to continue improving functionalities throughout the year and adding enhancements based on your feedback.

How it works

1. Gain complete license visibility
   Without a clear, centralized view of Microsoft 365 licenses, IT teams are forced to rely on multiple tools and manual spreadsheets, making it difficult to understand total license counts, costs, and optimization opportunities.
   The License Optimization add-on removes these blind spots by bringing all license data into one place. From the home dashboard, the License Optimization tile highlights potential savings at a glance, while clicking further provides a complete License Overview.

2. Improve license utilization: Minimize waste and maximize value
   Without actionable, up-to-date insights, license waste often goes unnoticed. Licenses remain assigned to inactive users, add-on licenses sit unused, and overlapping licenses quietly increase costs.
   The License Optimization add-on helps eliminate this waste by clearly identifying where licenses are underutilized or unnecessary. In the new add-on, you can find dedicated reports that will enable you to:

• Remove licenses from inactive users with assigned licenses and reassign them to active users, unlocking better utilization.
• Reclaim unused add-on licenses such as Power BI, Visio, and Copilot by removing them from users who do not use them and reassigning them to users who will maximize their value.
• Remove redundant licenses (for example, E5 and Power BI Pro users do not need Power BI Pro because E5 already includes it).
  With these insights, admins can quickly remove, reclaim, and reassign licenses to the users who need them most, improving overall utilization and unlocking cost savings.

1. Optimize renewals, costs, and ROI
   Ongoing pressure to reduce Microsoft 365 spend, prove ROI, and manage renewals often forces IT teams to rely on manual tracking and fragmented data, leading to overlicensing, missed optimization opportunities, and inaccurate internal chargebacks.
   The License Optimization add-on replaces guesswork with up-to-date licensing insights that help admins prepare more cost-effective renewals. By adding customizable license pricing, you gain clear visibility into actual savings and can confidently demonstrate ROI to stakeholders.
   The License Distribution report further breaks down license consumption by department, country, or usage location, enabling accurate internal invoicing, better budgeting, and complete transparency into where license spend is coming from.

Why it matters

• Improved visibility & utilization: Centralized view of M365 licenses, costs, and usage, making it easy to spot unused or overlapping licenses and unlock savings.
• Confident renewals: All license data in one place means teams can plan renewals more confidently, purchasing only what’s needed.
• Accurate internal chargeback: Break down license costs by team, department, or location to support precise internal invoicing and budgeting.
• Maximized value and ROI: Advanced insights help optimize spend, reduce waste, and clearly demonstrate ROI to stakeholders.

New Risky Workspaces 2026.1.125

Oversharing and data exposure are huge risks, especially as AI tools make data accessibility and exposure more important than ever. Therefore, we’re introducing Risky Workspaces – a new set of insights on the Home dashboard (Security & Compliance tile) that helps you identify which Microsoft 365 workspaces represent the highest security and oversharing risks.

How it works

Risky Workspaces are defined based on key metrics, including:

• Sensitive files shared with anyone or company-wide
• Content shared with broad groups (Everyone / Everyone except external users)
• Workspace owner inconsistencies (too many or too few owners)
• And more
  You can now quickly prioritize action by seeing all risky workspaces in one place, understanding why each workspace is flagged, and taking remediation actions.

Why it matters

You can quickly spot high-risk workspaces without digging through multiple reports and take action directly from the dashboard – changing owners, archiving workspaces, or removing risky sharing links. By reducing oversharing and tightening control over data exposure, organizations strengthen security today and build a foundation for AI readiness.

Workspace Review update for guided reviews 2026.1.124

Keeping workspaces clean is one thing – getting owners to actually review them is another.
For workspace owners, managing reviews can be confusing. They often don’t know which actions to take or why those actions matter, which leads to hesitation, inaction, or mistakes. On the other side, single static reminders for Workspace Reviews are easily overlooked, leaving tasks incomplete. For admins, this creates issues: unresolved review tasks, increased security risks, and limited ability to demonstrate ROI to stakeholders.
The New Workspace Review upgrade makes it easier than ever for owners to follow guidance and for admins to increase completion rates.

How it works

• Enable guided Workspace Reviews by adding new recommendation steps that fit internal needs, so workspace owners know exactly what issues to resolve and how. Owners now get clear, step-by-step suggestions, such as removing blocked users or inactive guests.
• Ensure workspaces are reviewed on time by adding new customizable reminders. Define the number of sent reminders, frequency, and the time window between the review start and due date.

Why it matters

More completed reviews lead to cleaner, safer workspaces with less oversharing and lower security risk. With fewer unresolved tasks, you spend less time on manual follow-ups and more time on strategic work. At the same time, higher completion rates provide clear evidence of value and ROI for stakeholders.

Automated Cleanup for Orphaned Users & Expired Sharing Links 2026.1.124

Manual cleanup tasks are repetitive, time-consuming, and prone to errors. Orphaned users and expired sharing links clutter reports, complicating audits and governance. In many cases, orphaned accounts still own documents or sites, creating lifecycle management challenges because no one is responsible for those assets once the users are no longer active.
With Automated Cleanup, admins can now remove orphaned users and expired sharing links.

How it works

New automated actions include:

• Automate Expired Sharing Links cleanup – automatically remove links that are no longer valid.
• Automate Orphaned Users cleanup – automatically remove permissions for users who have left the organization (disabled or deleted).

Why it matters

By automating cleanup tasks, you can save hours of manual work each month while reducing the risk of human error. Orphaned users are automatically prevented from retaining access to sensitive files and workspaces, strengthening security and compliance. At the same time, reports stay clean and accurate, making audits faster, smoother, and far less stressful.

Welcome to the January 2026 update for Point!

This month, we’re rolling out powerful new capabilities designed to help you optimize licenses, identify risky workspaces, improve workspace review completion rates, and automate cleanup tasks across your Microsoft 365 environment.

Introducing a new add-on: License Optimization

Microsoft 365 license management has been a constant challenge for IT teams – fragmented licensing data, manual tracking, and growing Microsoft cost pressure make it harder than ever to stay in control of licensing. As environments scale, unused, underused, and redundant licenses quietly drain budgets and make it difficult to run confident renewals and prove ROI.

With complete visibility and actionable insights, you can optimize renewals with confidence, improve overall license utilization, and clearly demonstrate value to the main company stakeholders. Prepare for all licensing challenges by ensuring you have continuous, complete visibility and insights into Microsoft 365 licenses.

This is just a starting point, as we plan to continue improving functionalities throughout the year and adding enhancements based on your feedback.

How it works

1. Gain complete license visibility

Without a clear, centralized view of Microsoft 365 licenses, IT teams are forced to rely on multiple tools and manual spreadsheets, making it difficult to understand total license counts, costs, and optimization opportunities.

The License Optimization add-on removes these blind spots by bringing all license data into one place. From the home dashboard, the License Optimization tile highlights potential savings at a glance, while clicking further provides a complete License Overview.

1. Improve license utilization: Minimize waste and maximize value

Without actionable, up-to-date insights, license waste often goes unnoticed. Licenses remain assigned to inactive users, add-on licenses sit unused, and overlapping licenses quietly increase costs.

The License Optimization add-on helps eliminate this waste by clearly identifying where licenses are underutilized or unnecessary. In the new add-on, you can find dedicated reports that will enable you to:

• Remove licenses from inactive users with assigned licenses and reassign them to active users, unlocking better utilization.
• Reclaim unused add-on licenses such as Power BI, Visio, and Copilot by removing them from users who do not use them and reassigning them to users who will maximize their value.
• Remove redundant licenses (for example, E5 and Power BI Pro users do not need Power BI Pro because E5 already includes it).

With these insights, admins can quickly remove, reclaim, and reassign licenses to the users who need them most, improving overall utilization and unlocking cost savings.

1. Optimize renewals, costs, and ROI

Ongoing pressure to reduce Microsoft 365 spend, prove ROI, and manage renewals often forces IT teams to rely on manual tracking and fragmented data, leading to overlicensing, missed optimization opportunities, and inaccurate internal chargebacks.

The License Optimization add-on replaces guesswork with up-to-date licensing insights that help admins prepare more cost-effective renewals. By adding customizable license pricing, you gain clear visibility into actual savings and can confidently demonstrate ROI to stakeholders.

The License Distribution report further breaks down license consumption by department, country, or usage location, enabling accurate internal invoicing, better budgeting, and complete transparency into where license spend is coming from.

Why it matters

• Improved visibility & utilization: Centralized view of M365 licenses, costs, and usage, making it easy to spot unused or overlapping licenses and unlock savings.
• Confident renewals: All license data in one place means teams can plan renewals more confidently, purchasing only what’s needed.
• Accurate internal chargeback: Break down license costs by team, department, or location to support precise internal invoicing and budgeting.
• Maximized value and ROI: Advanced insights help optimize spend, reduce waste, and clearly demonstrate ROI to stakeholders.

New Risky Workspaces

Oversharing and data exposure are huge risks, especially as AI tools make data accessibility and exposure more important than ever. Therefore, we’re introducing Risky Workspaces – a new set of insights on the Home dashboard (Security & Compliance tile) that helps you identify which Microsoft 365 workspaces represent the highest security and oversharing risks.

How it works

Risky Workspaces are defined based on key metrics, including:

• Sensitive files shared with anyone or company-wide
• Content shared with broad groups (Everyone / Everyone except external users)
• Workspace owner inconsistencies (too many or too few owners)
• And more

You can now quickly prioritize action by seeing all risky workspaces in one place, understanding why each workspace is flagged, and taking remediation actions.

Why it matters

You can quickly spot high-risk workspaces without digging through multiple reports and take action directly from the dashboard – changing owners, archiving workspaces, or removing risky sharing links. By reducing oversharing and tightening control over data exposure, organizations strengthen security today and build a foundation for AI readiness.

Workspace Review update for guided reviews

Keeping workspaces clean is one thing – getting owners to actually review them is another.

For workspace owners, managing reviews can be confusing. They often don’t know which actions to take or why those actions matter, which leads to hesitation, inaction, or mistakes. On the other side, single static reminders for Workspace Reviews are easily overlooked, leaving tasks incomplete. For admins, this creates issues: unresolved review tasks, increased security risks, and limited ability to demonstrate ROI to stakeholders.

The New Workspace Review upgrade makes it easier than ever for owners to follow guidance and for admins to increase completion rates.

How it works

• Enable guided Workspace Reviews by adding new recommendation steps that fit internal needs, so workspace owners know exactly what issues to resolve and how. Owners now get clear, step-by-step suggestions, such as removing blocked users or inactive guests.
• Ensure workspaces are reviewed on time by adding new customizable reminders. Define the number of sent reminders, frequency, and the time window between the review start and due date.

Why it matters

More completed reviews lead to cleaner, safer workspaces with less oversharing and lower security risk. With fewer unresolved tasks, you spend less time on manual follow-ups and more time on strategic work. At the same time, higher completion rates provide clear evidence of value and ROI for stakeholders.

Automated Cleanup for Orphaned Users & Expired Sharing Links

Manual cleanup tasks are repetitive, time-consuming, and prone to errors. Orphaned users and expired sharing links clutter reports, complicating audits and governance. In many cases, orphaned accounts still own documents or sites, creating lifecycle management challenges because no one is responsible for those assets once the users are no longer active.

With Automated Cleanup, admins can now remove orphaned users and expired sharing links.

How it works

New automated actions include:

• Automate Expired Sharing Links cleanup – automatically remove links that are no longer valid.
• Automate Orphaned Users cleanup – automatically remove permissions for users who have left the organization (disabled or deleted).

Why it matters

By automating cleanup tasks, you can save hours of manual work each month while reducing the risk of human error. Orphaned users are automatically prevented from retaining access to sensitive files and workspaces, strengthening security and compliance. At the same time, reports stay clean and accurate, making audits faster, smoother, and far less stressful.

Welcome to Syskit Point 2025.5.113!

Syskit Point’s latest update introduces Workspace Review, next-generation, enterprise-scale governance for Microsoft 365, combining powerful admin control with a guided, user-friendly review process for workspace owners. It goes beyond traditional Access Reviews by including privacy, sensitivity, and compliance checks – ensuring secure, clutter-free, and AI-ready environments. With improved automation, actionable insights, and recommendation-driven tasks, organizations can confidently protect data, boost review completion rates, and demonstrate measurable compliance impact.

Access Reviews Evolution: Introducing Workspace Reviews 2025.5.113

For years, our automated Access Review has been a cornerstone of secure M365 environments, and it just got a major revamp! Managing workspaces is getting harder every day, oversharing, sprawl, and compliance requirements make it tricky to keep environments protected and ready for AI.

The new workspace review delivers next-generation enterprise-ready protection at scale – giving admins the control, flexibility, and insights they need, while providing workspace owners with a simple, guided process that drives significantly higher review completion rates.

With controlled delegation, improved user experience, and powerful governance tools, you can secure sensitive data, manage access with confidence, and meet compliance requirements across Microsoft 365. Prepare for an upcoming challenge – ensuring AI readiness through protected, discoverable, and clutter-free data and workspaces.

Workspace Reviews – How it works

1. Workspace Review Setup – Flexible and Easy to Configure

Simplify workspace reviews with flexible policies. Admins can set the rules once, choose what to track, and let reviews run automatically. You can choose between pre-built templates (Membership only, External sharing, Full review) or start from scratch.

With full control over timing and frequency, teams save time and stay focused on the work that matters most.

2. Owners Receive a Task and Start the Review – Enhanced Usability and Guided Experience

Owners receive an email and a task inside Syskit Point – no searching, no confusion. Workspace Review now includes step-by-step guidance, real-time updates, tooltips, and simplified language, significantly improving usability and increasing completion rates.

• Instant feedback – see updates right after performed actions such as removing links or adjusting permissions.
• Clarity in progress – indicators show when access removals are still processing, reducing uncertainty.
• Built-in guidance – summaries and tips explain actions and their impact before each step.
• Team collaboration – start a Teams chat with co-reviewers directly from the task.

This streamlined flow reduces friction, saves time, and keeps work moving.

3. Workspace Review Insights – Monitor Progress and Demonstrate Impact

Workspace Review captures what actions were performed during reviews and provides metrics and reports with most used actions, helping IT teams measure impact.

Actions are more detailed than in Access Review and include information about what exactly has been performed (e.g., if a guest user was removed, which type of sharing link was removed (anyone, company-wide, etc.)). This will help with demonstrating ROI to your stakeholders and measuring success.

Workspace Review – Beyond Checking Access

While Access Review is focused only on checking who has access to what, Workspace Review also includes privacy review, sensitivity review, and resolving other policy violations such as:

• Inactive workspace – if a workspace is inactive, owners will have the option to archive/delete the workspace, and if they decide to do so, the workspace review task will automatically be completed
• Ensuring compliance with the Minimum/maximum number of owners policy – if there are not enough/too many owners on the workspace, owner(s) must be added/removed to resolve the policy violation
• Sensitivity review – if the workspace sensitivity label doesn’t match its content or usage, ask owners to confirm or update the sensitivity label to ensure proper classification and protection
• Privacy review – if the workspace privacy setting is not aligned with company policy (for example, it is public when it should be private), ask your owners to adjust the privacy setting

Recommendation-Driven Governance – Automated Maintenance

Workspace owners receive recommendation-driven tasks, making it easier to take appropriate actions. A common challenge with Access Reviews has been uncertainty around what actions to take. By providing clear, actionable insights, Workspace Review empowers owners with greater confidence, leading to higher engagement, more completed actions, and measurable ROI for administrators.

We will provide recommendations for removing blocked members once detected, removing inactive guests, expired or unused sharing links and more.

You’ve trusted us to secure your M365 environment. Now, let us show you the future of workspace governance. Activate Workspace Review and take your security and compliance to the next level.

Consolidated Copilot Agent Inventory for Risk Detection 2025.3.101

AI in Microsoft 365 brings many benefits to users across organizations, helping them with creativity, productivity, and completing tasks now with the help of Agents, who act like intelligent assistants. Considering that they integrate with your Microsoft 365 data to provide faster access to information, combine multiple sources of data, or perform actions on behalf of end-users, SharePoint and Copilot agents are creating new security blind spots in M365 tenants, making it one of the top concerns for IT teams recently.

Organizations are adopting Copilot Studio agents, experimenting with use cases, and deploying agents to streamline internal workflows. But what starts as experimentation quickly turns into an inventory no one is watching, leading to uncontrolled sprawl. However, agents are constantly accessing data and can potentially expose sensitive content.

We are rolling out a new capability that allows you to stay aware of a consolidated Copilot agent’s inventory report. It will list all agents in selected environments, see ownership, and detect agents with too many knowledge sources or those using sources with sensitive data, both of which might be risky. Keep the data safe and agents under control.

Please note: This report is in the early access phase and not visible by default, so if you want to try it, contact us and share feedback. It will mean a lot.

Welcome to Syskit Point 2025.5.113! Syskit Point’s latest update introduces Workspace Review, next-generation, enterprise-scale governance for Microsoft 365, combining powerful admin control with a guided, user-friendly review process for workspace owners. It goes beyond traditional Access Reviews by including privacy, sensitivity, and compliance checks – ensuring secure, clutter-free, and AI-ready environments. With improved automation, actionable insights, and recommendation-driven tasks, organizations can confidently protect data, boost review completion rates, and demonstrate measurable compliance impact.

Not a customer? Try Syskit Point for free.

Access Reviews Evolution: Introducing Workspace Reviews 2025.5.113

For years, our automated Access Review has been a cornerstone of secure M365 environments, and it just got a major revamp! Managing workspaces is getting harder every day, oversharing, sprawl, and compliance requirements make it tricky to keep environments protected and ready for AI.

The new workspace review delivers next-generation enterprise-ready protection at scale – giving admins the control, flexibility, and insights they need, while providing workspace owners with a simple, guided process that drives significantly higher review completion rates.

With controlled delegation, improved user experience, and powerful governance tools, you can secure sensitive data, manage access with confidence, and meet compliance requirements across Microsoft 365. Prepare for an upcoming challenge – ensuring AI readiness through protected, discoverable, and clutter-free data and workspaces.

Workspace Reviews – How it works

1. Workspace Review Setup – Flexible and Easy to Configure

Simplify workspace reviews with flexible policies. Admins can set the rules once, choose what to track, and let reviews run automatically. You can choose between pre-built templates (Membership only, External sharing, Full review) or start from scratch.

With full control over timing and frequency, teams save time and stay focused on the work that matters most.

1. Owners Receive a Task and Start the Review – Enhanced Usability and Guided Experience

Owners receive an email and a task inside Syskit Point – no searching, no confusion. Workspace Review now includes step-by-step guidance, real-time updates, tooltips, and simplified language, significantly improving usability and increasing completion rates.

• Instant feedback – see updates right after performed actions such as removing links or adjusting permissions.
• Clarity in progress – indicators show when access removals are still processing, reducing uncertainty.
• Built-in guidance – summaries and tips explain actions and their impact before each step.
• Team collaboration – start a Teams chat with co-reviewers directly from the task.

This streamlined flow reduces friction, saves time, and keeps work moving.

1. Workspace Review Insights – Monitor Progress and Demonstrate Impact

Workspace Review captures what actions were performed during reviews and provides metrics and reports with most used actions, helping IT teams measure impact.

Actions are more detailed than in Access Review and include information about what exactly has been performed (e.g., if a guest user was removed, which type of sharing link was removed (anyone, company-wide, etc.)). This will help with demonstrating ROI to your stakeholders and measuring success.

Workspace Review – Beyond Checking Access

While Access Review is focused only on checking who has access to what, Workspace Review also includes privacy review, sensitivity review, and resolving other policy violations such as:

• Inactive workspace – if a workspace is inactive, owners will have the option to archive/delete the workspace, and if they decide to do so, the workspace review task will automatically be completed
• Ensuring compliance with the Minimum/maximum number of owners policy – if there are not enough/too many owners on the workspace, owner(s) must be added/removed to resolve the policy violation
• Sensitivity review – if the workspace sensitivity label doesn’t match its content or usage, ask owners to confirm or update the sensitivity label to ensure proper classification and protection
• Privacy review – if the workspace privacy setting is not aligned with company policy (for example, it is public when it should be private), ask your owners to adjust the privacy setting

Recommendation-Driven Governance – Automated Maintenance

Workspace owners receive recommendation-driven tasks, making it easier to take appropriate actions. A common challenge with Access Reviews has been uncertainty around what actions to take. By providing clear, actionable insights, Workspace Review empowers owners with greater confidence, leading to higher engagement, more completed actions, and measurable ROI for administrators.

We will provide recommendations for removing blocked members once detected, removing inactive guests, expired or unused sharing links and more.

You’ve trusted us to secure your M365 environment. Now, let us show you the future of workspace governance. Activate Workspace Review and take your security and compliance to the next level.

Welcome to Syskit Point 2025.3.97!

Syskit Point’s latest update introduces a Consolidated Custom SharePoint Agents inventory and Copilot Agents Inventory, allowing IT teams to identify where agents are deployed, what data they access, and who can use them. Additionally, a new Power Platform admin role helps ensure appropriate administration access, while automated owner policies now extend to SharePoint Sites to prevent ownership gaps and sprawl.

Not yet a customer? Try it for free.

Consolidated Copilot Agent Inventory for Risk Detection 2025.3.101

AI in Microsoft 365 brings many benefits to users across organizations, helping them with creativity, productivity, and completing tasks now with the help of Agents, who act like intelligent assistants. Considering that they integrate with your Microsoft 365 data to provide faster access to information, combine multiple sources of data, or perform actions on behalf of end-users, SharePoint and Copilot agents are creating new security blind spots in M365 tenants, making it one of the top concerns for IT teams recently.

Organizations are adopting Copilot Studio agents, experimenting with use cases, and deploying agents to streamline internal workflows. But what starts as experimentation quickly turns into an inventory no one is watching, leading to uncontrolled sprawl. However, agents are constantly accessing data and can potentially expose sensitive content.

We are rolling out a new capability that allows you to stay aware of a consolidated Copilot agent’s inventory report. It will list all agents in selected environments, see ownership, and detect agents with too many knowledge sources or those using sources with sensitive data, both of which might be risky. Keep the data safe and agents under control.

Please note: This report is in the early access phase and not visible by default, so if you want to try it, contact us and share feedback. It will mean a lot.

Custom SharePoint Agents Inventory 2025.3.97

SharePoint Agents are automatically included with every SharePoint site, and everybody has access to them, but users can also modify or create their own agents and make them available for other users on a SharePoint site. This is why we are now rolling out the Custom SharePoint Agents inventory to help you gain oversight over custom-built Agents.

You will now see a new inventory report in the Reports center, which will show you where custom SharePoint Agents are. If you dig deeper, you can explore what data they have access to (knowledge sources) and who has access to them (permissions) – helping IT teams identify high-risk agents and monitor their use.

Power Platform Management: New Admin Role 2025.3.95

Microsoft Power Platform, as a low-code platform, enables both IT staff and other business members to create needed solutions and solve business challenges. ​However, it also presents significant challenges around managing risk and maintaining quality.

With Syskit Point you get:

• A robust reporting solution for Power Platform inventory, permissions, roles, and usage. Find premium components to keep costs under control. Strengthen security by understanding sharing, connections, and triggers to safeguard sensitive data.​
• Avoid sprawl, identify inactive or orphaned flows and apps before they cause disruptions. Evaluate their relevance and take action — whether that means re-assigning ownership or removing unused apps and flows.​

To ensure appropriate administration access, we have introduced a new Power Platform Admin role which enables Syskit Point admins to assign the role to any specific user, granting them visibility into reports related to Power Apps, Power Automate (Flows), and Power BI. Simply go to the “Syskit Point Power Platform Admins” role inside Settings and set it up.

Please note: Users assigned to the new Power Platform admin role will have access to all Power BI, Power Apps, and Power Automate reports inside our Report Center. Keep in mind that in order to execute actions, that user needs to have the Power Platform Administrator role assigned in Entra ID.

SharePoint Sites Support in Ownership Policies 2025.3.97

Organizations need consistent governance across all workspaces, including SharePoint sites. With our latest update the default Maximum Number of Owners and Minimum Number of Owners policies will automatically apply to SharePoint Sites on top of existing supported workspaces. Point automatically detects when Teams, Groups and now Sites don’t have a predefined minimum/maximum number of owners. When this happens, existing owners can receive an email to do a review so they can assign additional or remove unnecessary owners. User-defined policies can also be applied to SharePoint Sites by setting up rules or manually applying the policy to specific sites.

Consolidated Copilot Agent Inventory for Risk Detection 2025.3.101

AI in Microsoft 365 brings many benefits to users across organizations, helping them with creativity, productivity, and completing tasks now with the help of Agents, who act like intelligent assistants. Considering that they integrate with your Microsoft 365 data to provide faster access to information, combine multiple sources of data, or perform actions on behalf of end-users, SharePoint and Copilot agents are creating new security blind spots in M365 tenants, making it one of the top concerns for IT teams recently.

Organizations are adopting Copilot Studio agents, experimenting with use cases, and deploying agents to streamline internal workflows. But what starts as experimentation quickly turns into an inventory no one is watching, leading to uncontrolled sprawl. However, agents are constantly accessing data and can potentially expose sensitive content.

We are rolling out a new capability that allows you to stay aware of a consolidated Copilot agent’s inventory report. It will list all agents in selected environments, see ownership, and detect agents with too many knowledge sources or those using sources with sensitive data, both of which might be risky. Keep the data safe and agents under control.

Please note: This report is in the early access phase and not visible by default, so if you want to try it, contact us and share feedback. It will mean a lot.

Custom SharePoint Agents Inventory 2025.3.97

SharePoint Agents are automatically included with every SharePoint site, and everybody has access to them, but users can also modify or create their own agents and make them available for other users on a SharePoint site. This is why we are now rolling out the Custom SharePoint Agents inventory to help you gain oversight over custom-built Agents.

You will now see a new inventory report in the Reports center, which will show you where custom SharePoint Agents are. If you dig deeper, you can explore what data they have access to (knowledge sources) and who has access to them (permissions) – helping IT teams identify high-risk agents and monitor their use.

Power Platform Management: New Admin Role 2025.3.95

Microsoft Power Platform, as a low-code platform, enables both IT staff and other business members to create needed solutions and solve business challenges. ​However, it also presents significant challenges around managing risk and maintaining quality.

With Syskit Point you get:

• A robust reporting solution for Power Platform inventory, permissions, roles, and usage. Find premium components to keep costs under control. Strengthen security by understanding sharing, connections, and triggers to safeguard sensitive data.​
• Avoid sprawl, identify inactive or orphaned flows and apps before they cause disruptions. Evaluate their relevance and take action — whether that means re-assigning ownership or removing unused apps and flows.​

To ensure appropriate administration access, we have introduced a new Power Platform Admin role which enables Syskit Point admins to assign the role to any specific user, granting them visibility into reports related to Power Apps, Power Automate (Flows), and Power BI. Simply go to the “Syskit Point Power Platform Admins” role inside Settings and set it up.

Please note: Users assigned to the new Power Platform admin role will have access to all Power BI, Power Apps, and Power Automate reports inside our Report Center. Keep in mind that in order to execute actions, that user needs to have the Power Platform Administrator role assigned in Entra ID.

SharePoint Sites Support in Ownership Policies 2025.3.97

Organizations need consistent governance across all workspaces, including SharePoint sites. With our latest update the default Maximum Number of Owners and Minimum Number of Owners policies will automatically apply to SharePoint Sites on top of existing supported workspaces. Point automatically detects when Teams, Groups and now Sites don’t have a predefined minimum/maximum number of owners. When this happens, existing owners can receive an email to do a review so they can assign additional or remove unnecessary owners. User-defined policies can also be applied to SharePoint Sites by setting up rules or manually applying the policy to specific sites.

Not yet a customer? Try it for free.

Power Platform Management Actions 2025.2.91

Welcome to Syskit Point 2025.2.91! Syskit Point now provides full visibility and control over Power Platform assets with new management actions to manage App and Flow ownership or delete unused resources directly from reports. A new policy also detects Microsoft 365 workspaces without sensitivity labels, helping you quickly address security risks and ensure compliance.

With the vision of being a centralized platform for governance and security of your entire Microsoft 365, we recently expanded Syskit Point inventory and permissions reports with a comprehensive overview across Power Platform – Apps, Automate, Connections, and Environments. You can now detect all assets, monitor how they are being used, detect orphaned, inactive, or duplicated apps and flows, find premium components, check access, and much more.

Managing all these Power Platform components across scattered tools can be complex. And without proper oversight, misconfigured apps or flows can expose sensitive data or even breach compliance regulations. That’s why we’re introducing new management actions directly within Syskit Point—to help you take control with ease and confidence.

• Change Owners: This action can be completed for flows and apps on the Power Automate/Apps Inventory and Permissions reports. Once you’re inside the report, select a single App or Flow and modify the Primary owner and Co-owners from the menu on the right hand-side.
• Add Co-Owners: Add additional Co-owners to one or multiple apps and flows directly from the Power Automate/Apps Inventory report to ensure better collaboration and controlled management of resources.
• Delete App, Flow, or Environment: In case of an old, redundant, or duplicated solution, you can now easily delete them directly from reports.

Please read more about these actions and how to use them here.

With these new tools, you can keep your Power Platform assets organized, secure, and compliant—minimizing risk while avoiding sprawl.

New Governance Policy: Workspaces Without a Sensitivity Label 2025.2.91

Sensitivity labels in Microsoft 365 are important for classifying, protecting, and managing sensitive data across an organization. They help prevent data breaches and support regulatory compliance by controlling data flow and restricting unauthorized access, as well as increasing user awareness of data handling best practices. In our last few releases, we announced various features to help you with tasks around sensitivity labels in Microsoft 365.

Now you can also use a new governance policy that helps you detect workspaces that don’t have a sensitivity label attached and could pose a security risk.

Once a workspace without a sensitivity label is detected, it is flagged as a vulnerability and can be found in the Security & Compliance dashboard.

You can complete the following actions for the policy vulnerability:

• Apply a sensitivity label to the workspace directly and immediately resolve the vulnerability
• Ask workspace Owners to review the sensitivity level of their workspace and assign the appropriate label

Identify potential security gaps, ensure all data is properly classified and protected, and support regulatory compliance efforts.

Power Platform Management Actions 2025.2.91

Welcome to Syskit Point 2025.2.91! Syskit Point now provides full visibility and control over Power Platform assets with new management actions to manage App and Flow ownership or delete unused resources directly from reports. A new policy also detects Microsoft 365 workspaces without sensitivity labels, helping you quickly address security risks and ensure compliance.

With the vision of being a centralized platform for governance and security of your entire Microsoft 365, we recently expanded Syskit Point inventory and permissions reports with a comprehensive overview across Power Platform – Apps, Automate, Connections, and Environments. You can now detect all assets, monitor how they are being used, detect orphaned, inactive, or duplicated apps and flows, find premium components, check access, and much more.

Managing all these Power Platform components across scattered tools can be complex. And without proper oversight, misconfigured apps or flows can expose sensitive data or even breach compliance regulations. That’s why we’re introducing new management actions directly within Syskit Point—to help you take control with ease and confidence.

• Change Owners:
  This action can be completed for flows and apps on the Power Automate/Apps Inventory and Permissions reports. Once you’re inside the report, select a single App or Flow and modify the Primary owner and Co-owners from the menu on the right hand-side.

• Add Co-Owners:
  Add additional Co-owners to one or multiple apps and flows directly from the Power Automate/Apps Inventory report to ensure better collaboration and controlled management of resources.

• Delete App, Flow, or Environment:
  In case of an old, redundant, or duplicated solution, you can now easily delete them directly from reports.

Please read more about these actions and how to use them here.

With these new tools, you can keep your Power Platform assets organized, secure, and compliant—minimizing risk while avoiding sprawl.

New Governance Policy: Workspaces Without a Sensitivity Label 2025.2.91

Sensitivity labels in Microsoft 365 are important for classifying, protecting, and managing sensitive data across an organization. They help prevent data breaches and support regulatory compliance by controlling data flow and restricting unauthorized access, as well as increasing user awareness of data handling best practices. In our last few releases, we announced various features to help you with tasks around sensitivity labels in Microsoft 365.

Now you can also use a new governance policy that helps you detect workspaces that don’t have a sensitivity label attached and could pose a security risk.

Once a workspace without a sensitivity label is detected, it is flagged as a vulnerability and can be found in the Security & Compliance dashboard.

You can complete the following actions for the policy vulnerability:

• Apply a sensitivity label to the workspace directly and immediately resolve the vulnerability
• Ask workspace Owners to review the sensitivity level of their workspace and assign the appropriate label

Identify potential security gaps, ensure all data is properly classified and protected, and support regulatory compliance efforts.

New Dashboard Tile: Workspace Sensitivity

Welcome to Syskit Point 2025.2.86! We’re introducing a Workspace Sensitivity tile where you can easily jump to a filtered report and find and explore all unlabeled Sites. Also, you can now create custom views of reports and save the view, making it quick and easy for you to see important data.

Sensitivity labels in Microsoft 365 are important for classifying, protecting, and managing sensitive data across an organization. They help prevent data breaches and support regulatory compliance by controlling data flow and restricting unauthorized access, as well as increasing user awareness of data handling best practices.

In our last few releases we announced various features to help you with tasks around sensitivity labels in Microsoft 365:

• The Sensitivity Labels Inventory report offers comprehensive visibility into all labels within your Microsoft 365 environment which is essential for understanding how data is classified across the organization. This report drills down to where a specific sensitivity label has been applied.
• Maintaining accurate information is critical in order to apply the correct policies. Once you open the Sites, Teams, and Groups overview, you can select workspaces and regularly verify with workspace owners if they applied the correct sensitivity label, metadata, and privacy settings. Select workspaces, use the side menu and choose the information you want to verify or that is missing, and choose Ask Owners to send a task.

With this latest release, we’ve enriched your homepage dashboard with a new Workspace Sensitivity tile. From this tile, you can jump to a filtered report and easily find and explore all unlabeled Sites. If a sensitivity label is not applied, there might be a risk of sharing sensitive data. Use the menu on your right hand-side of the report to:

• Select multiple workspaces and click Ask Owners to send them a task to review their Sites and apply labels.
• Directly apply Sensitivity Labels to workspaces for an immediate resolution.

Identify potential security gaps, ensure consistent application of data protection policies, and support regulatory compliance efforts.

Custom Views in Reports

We understand that everyone has unique needs for inventory tracking, reporting formats, and extracting data. By using Syskit Point’s robust reporting, you can quickly find and extract data to conduct a deeper analysis or even share with a colleague from a different department.

Now you can save custom views after you customize a report. Once you choose your filters, sorting, and the needed columns, you can save that setup as a custom view and use it whenever you come back to that report. If you export the data (e.g., Excel) or schedule it for the future, it will show information from that custom view, making it quick and easy for you to see important data. Custom views are accessible to admins and collaborators.

How it works:

• A new action, “Save Custom View,” has been added above the report data (to the right of the search bar).
• Once saved, these views will appear in the dropdown menu at the top left, alongside other default views.